Student Group Definition Page

On this page:

Use this page to define the student groups for PerformancePLUS export and Civil Rights Data Collection. The group detail stores the filter that will be used to select students to process.

This page stores the search groups for user _ESP_GROUP. This user profile was created for your district. If this user does not exist in your district, an error occurs when you save a group.

View student group definitions

1. Select Administration > Registration Setup > Setup > Student Group Definitions.
2. Click the link in the Group Code field of the Search Results panel.

Add a new student group definition

1. Select Administration > Registration Setup > Setup > Student Group Definitions.
2. Click Add.
3. Complete fields as needed.
4. Click Save.

Preview the list of students for a filter

Note that if you are previewing a filter that includes the 01/01/1900 date, the preview will use today's date to search for records.

1. Select Administration > Registration Setup > Setup > Student Group Definitions.
2. Click the link in the Group Code field of the Search Results panel.
3. Click Load to display the filter's results in the Student Preview panel.

Change an existing student group definition

1. Select Administration > Registration Setup > Setup > Student Group Definitions.
2. Click the link in the Group Code field of the Search Results panel.
3. Change values as needed.
4. Click Save.

Delete a student group definition

1. Select Administration > Registration Setup > Setup > Student Group Definitions.
2. Enter a check in the

   

   (Delete) column of the definition to be deleted.
3. Click Save.
4. To confirm the delete, click Yes on the confirmation prompt. Otherwise, click No.

Criteria for Student Groups

Student groups for OCR rely on using dates to select the appropriate students.

You can use 01/01/1900 and 12/31/3000 in a date filter to indicate that you want to use the date variable defined for the option you are running.

• For the PerformancePLUS export, 01/01/1900 will be replaced by today's date when you run the export.
• For the Civil Rights Data Collection Part 1, 01/01/1900 will be replaced by the date specified for the collection. For the IDEA count, 01/01/1900 will be replaced with the IDEA Disability Date entered on the OCR District Setup.
• For the Civil Rights Data Collection Part 2, 01/01/1900 will be replaced by the School Year Start Date entered in the OCR District Setup and 12/31/3000 will be replaced by the School Year End Date entered in the OCR District Setup.
• Note that the Preview Student List option will always use today's date in place of 01/01/1900.

Your filter may need to find students who have an open record for a program.

To check that the filter returns the correct list of students, click Load then view the students in the Student Preview panel.