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RC Comment Usage Report Page

Use this report to review how often specific comments have been used for a course. You can select up to 15 comment codes to include. The report lists either the number of times the comment was used or the percentage that the comment usage represents. The report only includes course-sections for which at least one comment was entered for the selected comment type.

By default, the report sorts comment usage by course code so you can see totals for how comments are used for a course. If you change the sort, then comment usage totals are displayed for the first field in the sort. The report includes a total of the comment usage for the building and a comment key for the selected comments.

Run Comment Usage Report

  1. Select Mark Reporting > Entry & Reports > Report Card Reports > Comment Usage.
  2. Specify the report options.
  3. Click Run.
  4. Use the Tasks/Reports options on the Navigation bar to view task status and retrieve reports.


Prompts Panel




Building for reporting on comment usage.

Report Card Run

Report card run for which you want to report on comment usage.

Percent or Number

Select whether you want to view usage as a percentage or number.


Number - to print the number of occurrences for each comment.
Percent - to print the percentage for each comment relative to all comments.

Comment Types

Select the comment types to include in the report. The total for a selected comment code reflects the number of times the comment was issued for the selected comment types.

Comments to Use

Select up to 15 comment codes to report individually. The totals for all other comments will be included in the Other column.

Select codes from the field's drop-down list, or click

(asterisk) to select all codes, then remove any that do not apply.

Log Statistics

Checked if you want to print the prompts in a log file. Otherwise, a log file will be created only if an error occurs.

Sort Panel

Use the Sort panel to specify how records should be ordered in a report. You enter lines of sort criteria; the system compares your sort criteria against the corresponding fields in the records being searched and displays records in either ascending or descending order based on the sort fields.

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