Progress At Risk Setup Page

On this page:

Use this page to view information for the criteria you use to calculate student's at risk based on progress reports. The setups are defined for each building.

View progress at risk setups

Select Administration > Interventions Setup > At Risk > Progress At Risk Setup.
If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
On the Search Results panel, click the setup's link.

Add progress at risk setups

Select Administration > Interventions Setup > At Risk > Progress At Risk Setup.
Click Add.
Complete fields as needed.
Click Save.

Change progress at risk setups

Select Administration > Interventions Setup > At Risk > Progress At Risk Setup.
If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
On the Search Results panel, click the setup's link.
Change values as needed.
To delete a value from a section that displays multiple rows, select the
(Delete) checkbox.
Click Save.

Delete progress at risk setups

Select Administration > Interventions Setup > At Risk > Progress At Risk Setup.
If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
On the Search Results panel, click the setup's link.
Click
(Delete).
Click Yes.

Fields

Definition Panel

Field	Description
Building	Building associated with the at risk setup.
At Risk Type	Code for the at risk setup. Character/5
Description	Description for the at risk setup. Character/255
Processing Order	Order that the setup should be processed. If a student is disqualified by the first setup in the group, then the student is not processed by the next setup. Note Progress Eligibility Setups and Progress At Risk Setups are both stored in the same tables. The processing order is a key field and must be unique within both types of setups. For example, if you assign a processing order of 1 to an eligibility setup for building 1, then you cannot use 1 as the processing order for an at risk setup for building 1.
Student Grades	List of student grades that should be included in the at risk calculation. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
Active	Checked if the at risk setup is active for the current year.

At Risk Status for Qualified Students Panel

Use this panel to specify the at risk reason to assign to students and to specify when the student's at risk record should expire.

Field

Description

At Risk Reason

Select the at risk reason to assign to the student when the student's progress report information falls below the threshold defined in the setup.

Duration of Status

Select the appropriate duration of the at risk reason assigned when a student meets this criteria. At the end of the period specified, the reason expires. When the at risk calculation is run, the reason will no longer display for the related factor on the student's At Risk Detail page.

Select:

SD - School Days - to specify that the at risk reason applies for the number of school (membership) days entered in the Number of Days field. For example, if a student should be at risk for 4 weeks of school days, enter 20.
CD - Regular Calendar Days - to specify that the at risk reason applies for the number of calendar days entered in the Number of Days field. Calendar days do not consider whether school meets on those days. For example, if the at risk reason should apply for 4 weeks, enter 28, which would include weekends and other non-membership days within the period.
(Duration Type) - to use durations defined for your building, such as Marking Period or Quarter. In addition, the system allows future durations to be applied by adding "Next" to the beginning of these options, for example, Next Marking Period or Next Quarter.

Duration Type Examples (Quarter)

Quarter - Use this option to specify that the at risk reason applies to the remainder of the current marking period. The expiration date for the reason will be set to the end date of the marking period as specified in the Marking Period Weeks record.
Next Quarter - Use this option to specify that the at risk reason applies for the entire next marking period. The effective date for the reason will be set to the start date of the next marking period, while the expiration date will be set to the period's end date. These dates are specified in the Marking Period Weeks records.

Number of Days

Indicates the number of days the student would be at risk for the reason selected. This field can be accessed only if you selected School Days or Regular Calendar Days in the Duration of Status field.

Calculation Panel

Courses Section

These fields affect how the at risk calculation evaluates the number of courses.

Field

Description

Include Courses Not Ended

Checked if the number of courses for a student should include courses that are not completed. For example, select this checkbox if you want to run the calculation in marking period 3 and include courses that the student is taking in marking period 3 that end in marking period 4.

Minimum Number of Courses

Minimum number of courses that a student must take to not be considered at risk. For example, enter 8 if students must take 8 courses to have a full course load. The system checks scheduled courses for the student.

If there is no minimum course requirement, leave the field set to 0 (zero).

Mark Types Section

In this section, select the mark types to use to evaluate options in the Marks Panel.

Mark types are processed in the order shown. The calculation first uses the mark type in the top row. If that mark type is not found, then the calculation uses the mark type in the second row, and so forth. For example, if Sem (semester grade) is listed first and MP (marking period grade) is listed second, the calculation will use the Sem mark if found, otherwise the calculation uses the MP mark.

To change the order of marks, click the tab to the left of the Code field and drag and drop it to the appropriate location.

Field	Description
Code	Code for the mark type to use. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
(Delete)	To delete a record, select the row's Delete checkbox, then click Save.

Marks Panel

Blank Marks Section

Field	Description
Include Blank Marks in Calculations	Checked if blank marks should affect the at risk calculation.
Disqualify Based on Blank Marks	Checked if students should be considered at risk based on the number of blank marks.
Maximum Allowable Blank Marks	Maximum number of blank marks that a student can have and still not be considered at risk. For example, enter 2 if the student is not at risk if two courses have blank marks, but is at risk if three courses have blank marks.

Students are at risk if they have any of the following marks Section

Each row includes a series of fields that determine how marks make a student at risk. The statement below illustrates how rules are defined:

(Minimum Number) marks of (Low Mark) to (High Mark) for (Course Level) courses.

For example, the following image shows a setup that makes a student at risk if the student has more than one C or any Ds or Fs:

Field	Description
Minimum Number	Select the number of marks that disqualify the student. To indicate that the student is disqualified if any of student's marks meet the criteria, select the Any checkbox. To specify a number for the minimum, enter a number. For example, if a student is disqualified if they have two or more C marks or lower, enter 2.
Mark Range	In the first field, enter the lowest mark that applies to this range. In the second field, enter the highest mark that applies to this range.
Course Level	Select the level of the courses that the rule applies to. You can apply the rule to any courses or to courses that use a specific level table. To indicate that the rule applies to courses assigned to any level, select the Any checkbox. To indicate that the rule applies to courses assigned a specific course level, select the level code.
(Delete)	To delete a record, select the row's Delete checkbox, then click Save.

Comments Panel

Field	Description
Comment	List of comments that indicate a student is at risk. If a student receives this comment for progress reports, the student will be considered at risk. For example, enter PC (Poor Conduct) if students are disqualified if the teacher has entered a comment indicating a behavior problem.
(Delete)	To delete a record, select the row's Delete checkbox, then click Save.

Absences Panel

Field	Description
Absence Type	List of absence types to use as criteria. For example, if students cannot have more than three unexcused absences for a class, select the absence type for unexcused absences. Absence types are defined in the Absence Types option (Administration > Mark Reporting Setup > Setup > Absence Types) and totals may reflect absences for multiple attendance codes.
Maximum Allowable	Maximum absences that the student may have for a class for this absence type. If the student's total exceeds this number, the student will be considered at risk. For example, if students cannot have more than three unexcused absences, enter 3.
(Delete)	To delete a record, select the row's Delete checkbox, then click Save.