Office Attendance Listing Page

The Office Attendance Listing typically generated after attendance entry is complete. For each period selected, this report lists the students in the selected building who have an absence in one or more of the selected periods. An important feature of the Office Attendance Listing is the option to print selected guardians' telephone numbers, so the office can report student attendance to parents and guardians.

If your building schedules courses, the report indicates any free periods or periods in which attendance is not taken. If the student is enrolled in a non-attendance-taking course, "Attendance not taken" prints in the attendance period. If the student is not enrolled in any course, "Free" prints in the attendance period.

Run Office Attendance Listing

Select Attendance > All > Reports > Office Attendance Listing.
Specify the report options.
Click Run.
Use the Tasks/Reports options on the Navigation bar to view task status and retrieve reports.

Fields

Prompts Panel

Field	Description
Building	Select the enrollment building of the students to include.
Attendance Date	Select: Today - to use the current day as the date to check. This option is useful if you schedule the report to run periodically. Date - to select a set date as the date for your report.
Guardian Relationships	Select the types of relationships of guardians you want to include in the report. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
Bell Schedule	If the building is set up to use multiple bell schedules, select the bell schedule (timetable) for which you want to print the teacher report. If you select a timetable, the report lists only students assigned to a house/team that is assigned to the selected timetable, while the list of periods includes only periods in the timetable. If you leave this field blank and your building is set up to use multiple bell schedules, the report will use the first bell schedule that is found. If a period you select is not included in the timetable processed, the period is skipped. If your building is not set up to use multiple bell schedules, this field is inaccessible.
Period List	Select the attendance periods to include in the report. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
Report Break Type	Indicates the effect on headings and page breaks when there is a change in the first value used in sorting, as entered in the Sort section of the page. Select: None - to not indicate a change with a new heading or page break. Line Break on First Sort Criteria - to print a new heading each time the first sort value has changed. Page Break on First Sort Criteria - to print a new page and heading each time the first sort value has changed. Example: If you sort by Homeroom Primary, Last Name, First Name and the report break is Page Break, a new page will print each time a new homeroom is reached.
Print Students Enrolled in Other Buildings	Checked if the report should include student absences for the selected building regardless of whether the student is also enrolled in that building. Otherwise, the report only shows period absences for students enrolled in the selected building.
Print Unlisted Phone Numbers	Checked if you want to print both listed and unlisted numbers. You must have the security resource to view or print unlisted phone numbers in order to print unlisted numbers. Unchecked if unlisted phone numbers should display only as UNLISTED on the report. Note eSchoolPlus tracks whether guardians have given permission to list a student's phone number, as required under the Family Educational Rights and Privacy Act (FERPA). To print the phone number on the report, you must select the Include FERPA Information checkbox when running the report. Also, the Student's Phone checkbox must be selected in the FERPA Flags section of the student's Personal page, and a home phone number must be stored on the student's Street Addresses page.
Print Arrival/Dismissal Times	Checked if you want to include attendance period arrival and dismissal times in the report. Uncheck this box to print the report without these times.
Print FERPA Information	Checked if you want to override the FERPA Privacy Flag so you can print phone numbers for all students. In this case, the following text appears on the report: "This report is for internal use only. Do not distribute outside of the district."
Log Statistics	Checked if you want to print the prompts in a log file. Otherwise, a log file will be created only if an error occurs.

Sort Panel

Use the Sort panel to specify how records should be ordered in a report. You enter lines of sort criteria; the system compares your sort criteria against the corresponding fields in the records being searched and displays records in either ascending or descending order based on the sort fields.