Mass Withdraw Students Page

Use the Mass Withdrawal Students page to enter a withdrawal date, code, and schedule option for a list of students. Your security resources determine the buildings in which you can update student records. Your environment determines the students you can update withdrawal information for on this page. For example, when you are in the regular environment, you can only select active students in the selected school year. When you are in the summer school environment, you can only select active summer school students in the search. You cannot update records for pre-registered students.

You can enter default values for any of the following fields: Withdrawal Date, Withdrawal Code, and Schedule Option, which will then default in the corresponding field for each student you add to the list. If there is a list of students in the mass entry section prior to entering default values, or if you change the default values after you have added students, the values in the default fields will not apply to those students. Leave a default field blank if you do not want a default entered in a corresponding field. If you set default values, you can still manually select different values for any student on the Students panel.

Mass Update Student Withdrawal Records

Select Registration from the main menu, select Utilities submenu, select Tools, and then select Mass Withdraw Students.
If desired, select default withdrawal date, code, and schedule options to apply to the students you will be adding to the list.
On the Students panel, select a student by entering a value in Student ID or Name field, and then click Search to display the Student Search window. Select the desired student, and then click OK.
- Search matches display on the Students section.
- To change the Students section list, expand the Selections section, enter values. and click Load.
Repeat Step 3 to add additional students.
To remove students from the list, select each student's checkbox in the
(Delete) column, and then click
(Delete) at the top right of the Students panel.
Click Run to update the selected student records with the specified withdrawal information.

Use the Tasks/Reports options on the Navigation bar to view task status and retrieve reports.

Fields

Prompts Panel

Field

Description

Default Withdrawal Date

Sets the date that will populate the Withdrawal Date field of the Students panel when students are added. If there is a list of students selected prior to entering this default value, the default will not apply to those students. Leave this field blank if you do not want a default for the Withdrawal Date.

Default Withdrawal Code

Sets the code that will populate the Withdrawal Code field of the Students panel when students are added. If there is a list of students selected prior to entering this default value, the default will not apply to those students. Leave this field blank if you do not want a default for the Withdrawal Code.

Default Schedule Option

Sets the schedule option that will populate the Schedule Option field of the Students panel when students are added. If there is a list of students selected prior to entering this default value, the default will not apply to those students. Leave this field blank if you do not want a default for the Schedule option.

For students with scheduled courses, indicates how scheduled courses should be updated.

Select:

D - Drop Schedule: to indicate that the courses should be dropped. If the student is withdrawn after the start of school, the courses are dropped and stored. If the withdrawal date is before the start of school, the schedule is deleted.
K - Keep Schedule Active: to indicate that the student should remain scheduled in courses. Use this option if you are changing the calendar or grade, but not re-scheduling the student.
P - Preserve Schedule for Re-Entry: to indicate that the courses should be dropped, but the schedule should be preserved. Typically, this option is selected if the student is expected to return to the building.

Students Panel

Field	Description
Student ID	Identifies the students to receive this update by their Student ID. In the first row, you can add a student by entering a student ID and clicking Search in the Name field of the first row.
Name	Identifies the students to receive this update by Last Name, First Name. In the first row, you can add a student by clicking Search. The Student Search dialog displays, and you can search for students, select a displayed student in the Students section of the dialog, and click OK to add the student to the Selected Students panel.
Building	The number of the building in which the student is enrolled.
Calendar	The calendar that indicates the days when the student should be attending school.
Grade	The student's grade.
Entry Code	Reason the Entry/Withdrawal record was created, such as new entry or transfer.
Entry Date	Entry date from the student's open Entry/Withdrawal record.
Withdrawal Code	Reason the Entry/Withdrawal record was closed, such as transferred districts or buildings.
Withdrawal Date	Date the student withdrew, as defined by your state reporting requirements. The date is either the last date the student attended your district or the first date the student did not attend your district. Based on your district's configuration, the system may perform validations for the Entry and Withdrawal Dates recorded here. This system-checking is based on the Entry/Withdrawal Membership Day Rule. Your district may require that all entry and withdrawal dates occur on membership days. Membership days are dates when a student is supposed to be in school, as defined by the student's calendar.
Schedule	For students with scheduled courses, indicates how scheduled courses should be updated. You must enter a value in this field, even for buildings that do not use scheduling. Select: D - Drop Schedule: to indicate that the courses should be dropped. If the student is withdrawn after the start of school, the courses are dropped and stored. If the withdrawal date is before the start of school, the schedule is deleted. K - Keep Schedule Active: to indicate that the student should remain scheduled in courses. Use this option if you are changing the calendar or grade, but not re-scheduling the student. P - Preserve Schedule for Re-Entry: to indicate that the courses should be dropped, but the schedule should be preserved. Typically, this option is selected if the student is expected to return to the building.

Additional Information

The Mass Withdraw Students page will close and open the OH616 – EMIS Student Standing and OH617 – EMIS Student Attribute program vectors if the EMIS District page is configured to have them close.