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Mass Reverse Billed Items Page

Use this option to mass reverse fees that were billed in error. When fees are mass reversed, the fee balance for students processed will also be recalculated.

This option mass reverses fees in two different ways based on activities made for a fee.

  • If no payments or modifications have been made to the fees, the fees will be purged. The fee and audit records for the selected fee item or fee group will be deleted for the student.
  • If a payment was made or the cost or quantity for the fee was changed, the fee will be reversed and a record will be written to the audit log to track the reversal. When a fee item is reversed, the record is updated to have a unit cost of 0 (zero) and a balance due of ((Quantity X Unit Cost) - Total Paid) + Total Refund + Total Credit Applied.
    For example, if a student had been charged a 50.00 activities fee and the fee had been paid in full, the balance due would be calculated as ((1 x 0) - 50.00) + 0 + 0 = -50.00. The audit record will indicate an action code of REVERSED and the Credit Amount will be the Unit Cost for the item before it was reversed.

Additionally, if you mass reverse fee items by selecting a fee group, the student's fee group record is deleted. Deleting the record enables the student to be charged the next time the Create Billed Items option is run for the fee group.

Reverse billed items

  1. Select Fees > All > Utilities > Mass Reverse Billed Items.
  2. Specify the processing options.
  3. Click Run.


Prompts Panel




The building for reversing billed items.

Billing Date

Select the date originally applied to the billed items.

Fee Groups

Select the fee groups to be included in processing the reversals.

Select codes from the field's drop-down list, or click

(asterisk) to select all codes, then remove any that do not apply.

Fee Items

Select the fee items being reversed.

Select codes from the field's drop-down list, or click

(asterisk) to select all codes, then remove any that do not apply.

Log Statistics

Determines the information to include in the Statistics log.


ALL - Log All Activity – to log everything that occurs when the process is run.
ERROR - Log Errors Only – to only generate a log of the errors that occur.

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