Load Gradebook Averages Page
Use this page to load Gradebook averages to report cards or progress records for teachers who have not loaded marks in Teacher Access Center. To see illustrations of the processing for this calculation, refer to Overview of Load Gradebook Averages Calculation .
If a teacher or office staff member has entered a mark previously and selected the Ovr (Override) checkbox for the mark, the value in the student's record will not be updated.
Tip
To check the average calculated for a mark type that receives results based on an average setup, use the Gradebook Average Setup Calculation Worksheet provided in the online help.
For additional troubleshooting information related to this calculation, refer to Troubleshooting Gradebook.
Load Gradebook averages
- Select Mark Reporting > Utilities > Calculations > Load Gradebook Averages.
- Specify the calculation options.
- Click Run.
- Use the Tasks/Reports options on the Navigation bar to view task status and retrieve reports.
Note
The Number of Students Processed reported in the log file reflects that this calculation processes students in all buildings. The Load Gradebook Averages option loads marks for students taking courses in the selected building regardless of their building of enrollment.
Fields
Prompts Panel
Field | Description |
|---|---|
Building | Select the building for which you want to load Gradebook information to report card or progress records. |
Mode | Indicates whether Gradebook averages should be loaded for report card records and/or progress records. Select: B - Both Report Card & Interim Progress - to load Gradebook averages to the report card records and progress records. The next three fields only display if your district has a license key for Standards-Based Gradebook. |
Load Report Card Marks | Checked if the system should load course report card marks from Gradebook based on the criteria you enter. Uncheck the box if course report card marks should not be loaded. This box does not display if you select the I - Interim Progress mode. |
Load Course Competencies | Checked if the system should load course competency marks from Gradebook based on the criteria you enter. Uncheck the box if course competency report card marks should not be loaded. This box does not display if you select the I - Interim Progress mode. |
Load Student Competencies | Checked if the system should load student competency marks from Gradebook based on the criteria you enter. Uncheck the box if student competency report card marks should not be loaded. This box does not display if you select the I - Interim Progress mode. |
Report Card Run | Report card run for loading Gradebook averages to report card records. This field is only available if you select R- Report Card or B - Both Report Card & Interim Progress mode. |
IPR Date | Progress date for loading Gradebook averages to progress reports. This field is only available if you select I - Interim Progress or B - Both Report Card & Interim Progress mode. Load Gradebook Averages loads marks for all students in a course-section. If your school has defined a progress date to be used for eligibility reporting and only students in activities should receive marks, do not run this option for the date. For more information on progress eligibility dates, refer to Overview of Progress Dates. |
All Teachers | Checked if you want to load Gradebook averages for all courses, including courses where the teacher has saved marks, comments, or absences for the selected report card run or progress date. Unchecked if you want to load averages for courses where teachers have not saved any information in selected report card run or progress date. |
| Tip | To verify which courses would have Gradebook averages loaded if you selected to leave the All Teachers checkbox blank, you can run the Missing Submissions report. The report lists all teachers, and for each teacher, all courses where the teacher has not saved any data for the selected report card run or progress date. |
| All Students | Checked if you want to load Gradebook information for all students, including students who have a mark entered where the Ovr (Override) checkbox is not selected. For example, select this checkbox if you want to update marks for a course for which the teacher has loaded marks from Gradebook previously. To load Gradebook averages only for students for whom no mark has been entered, do not select this checkbox. |
| Calculate View Only Mark Types | Checked if you want to load Gradebook averages for a mark type that teachers cannot update in TAC. For example, if the SEM (Semester) mark type is defined as a View Only mark, then teachers would not be able to enter SEM marks or run the Load from Gradebook option to calculate SEM marks. But, if this checkbox is selected, then this utility can calculate Gradebook averages for the SEM mark. |
| Log Statistics | Checked if you want to print the prompts in a log file. Otherwise, a log file will be created only if an error occurs. |