Honor Roll Setup Page

On this page:

Use this page to view information for the Honor Roll setups. Honor roll setups are defined for each building.

View honor roll setups

Select Administration > Mark Reporting Setup > Calculation Setup > Honor Roll Setup.
If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
On the Search Results panel, click the honor roll setup's link.

Add honor roll setups

Select Administration > Mark Reporting Setup > Calculation Setup > Honor Roll Setup.
Click Add.
Complete fields as needed.
Click Save.

Change honor roll setups

Select Administration > Mark Reporting Setup > Calculation Setup > Honor Roll Setup.
If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
On the Search Results panel, click the honor roll setup's link.
Change values as needed.
To reorder a mark type, click the tab to the left of the Code and drag to the desired location.
To delete a value from a section that displays multiple rows, select the
(Delete) checkbox.
Click Save.

Define alternate language translations for the honor roll message

Select Administration > Mark Reporting Setup > Calculation Setup > Honor Roll Setup.
If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
On the Search Results panel, click the honor roll setup's link.
On the Report Card Honor Roll Setup page's Definition panel, click
(Additional options), and then select Define Alternate Language Messages.
On the Alternate Language Messages window, enter translations for languages as needed.
Click OK.
If you have made other changes for the honor roll that you want to save, you must click Save. If you only changed the translations for the message, the changes were saved when you clicked OK.

For information on how to set up and generate report cards in multiple languages, refer to Printing Alternate Language Report Cards.

Delete honor roll setups

Select Administration > Mark Reporting Setup > Calculation Setup > Honor Roll Setup.
If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
Click
(Delete).
Click Yes.

Run Honor Roll List report

Select Administration > Mark Reporting Setup > Calculation Setup > Honor Roll Setup.
If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
Click
(Additional options) at the top right, and then select Run Report. The report will open in a new tab in your browser.

Fields

Definition Panel

Field	Description
Building	Building associated with the honor roll setup.
Honor Roll Type	Code for the honor roll. Character/5
Description	Description for the honor roll. Character/255
Honor Roll Group	Determines whether the honor roll is part of a group where a student can only qualify for one of the honor rolls. For example, if a student can receive either High Honors or Honors, you would group these two honor rolls. For honor rolls that are not part of a mutually-exclusive group, use a unique Honor Roll Group value for each.
Note	Do not use the code ELIG as it is reserved by PowerSchool. Using this code will cause unpredictable results when running the Honor Roll Calculation and the Report Cards Calculation for Eligibility. If the building also uses the Report Cards Calculation for At Risk, make sure you do not use the same group code in an honor roll setup and a report card at risk setup.
Processing Order	Order that the honor roll should be processed. If the honor roll is part of an honor roll group, set the processing orders for the group in order by the difficulty to achieve each honor roll. In honor roll groups, if the student is awarded the first honor roll, then the student cannot be awarded any other honor roll in the group. For example, if High Honors and Honors are grouped together, High Honors should be processed first because it is more difficult for a student to make the High Honors honor roll.
Student Grades	List of student grades that should be included in the honor roll calculation. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
Active	Checked if the honor roll setup is active for the current year.
Include as Default	Checked if all courses added in the Course Catalog should be included in this honor roll type by default. When course-sections are added to the Master Schedule, the Course Catalog's setting defaults to the Master Schedule. When you save a new honor roll setup and you have checked this field, existing Course Catalog and Master Schedule records will be updated to be included in this honor roll type.
Honor Roll Message	Message to print on report card when student makes the honor roll. Character/255

Calculation Panel

GPA Section

These fields affect how the honor roll uses GPA.

Field	Description
Include GPA	Checked if qualification for the honor roll is based on a minimum and/or maximum GPA.
Current or YTD (Year to Date)	If honor roll qualification is based on GPA, indicates if the GPA should be calculated for the current report card run or for all report card runs for the year-to-date. Select: C - Current - to calculate the GPA based on courses and marks for the current report card run. Y - Year to Date - to calculate the GPA based on courses and marks for the year-to-date.
Minimum	Minimum GPA that a student must have to qualify for this honor roll. For example, enter 3.00 if students need to have at least a 3.00 GPA to receive the Honors honor roll.
Maximum	Maximum GPA that a student may have to qualify for this honor roll. For example, enter 3.500 if students cannot have more than a 3.500 GPA to receive the Honors honor roll.
Precision	Indicates the precision of the GPA value. Select: 0 - 0 Decimal Places (example 4) calculates the GPA with no decimal value. 1- 1 Decimal Place (example 4.0) calculates the GPA to one decimal position. 2 - 2 Decimal Places (example 4.00) calculates the GPA to two decimal positions. 3 - 3 Decimal Places (example 4.000) calculates the GPA to three decimal positions. 4 - 4 Decimal Places (example 4.0000) calculates the GPA to four decimal positions.

Credit Section

These fields affect how the honor roll evaluates the minimum credit.

Field	Description
Credit to Use	Determines the attempted credit to use in honor roll GPA and minimum credit calculations. Select: 1 - 1.0 Credit for Each Course - to base credit for all courses on the same credit value, regardless of how credit is defined in the Master Schedule. M - Master Schedule Credit - to base the credit on the attempted credit for the course's mark reporting record. This credit is based on the attempted credit entered in the Master Schedule. C - Use Greater of MS Credit or 1.0 - to base the credit on the course's mark reporting attempted credit if it is greater than 1.0 or 1.0 if the Master Schedule credit is less than or equal to 1.0.
Use Partial Credit	Checked if the calculation should use partial credit for courses. Partial credit is calculated based on when the mark type selected in the Mark Types section is issued. The calculation divides the course credit by the number of times the mark type is issued. For example, assume that a full year course receives 1.0 credit and the course receives a marking period grade in marking periods 1- 4, then the credit for a marking period is 1.0/4 =.25. If this checkbox is not selected, then the full credit is used for the marking period.
Minimum Attempted Credit	Minimum credit that the student must be attempting. For example, enter 4.00 if students must be attempting a minimum of 4 credits. Attempted credits are calculated based on whether a mark has been issued for the course for one of the mark types selected in the Mark Types section. If you are not including blank marks in the calculation and the student has a blank mark, that course's credit will not be included in the attempted credits total. If there is no minimum number of credits, leave the field set to 0 (zero).
Minimum Earned Credit	Minimum earned credit requirement. For example, enter 4.00 if students must earn a minimum of 4 credits.
Include Non-Honor Roll Courses	Checked if the credit total should include courses that are not included in the honor roll type. The Master Schedule record determines whether a course is included in the honor roll. For example, select this checkbox if the physical education class is not included in the honor roll GPA calculation, but should be used to meet the minimum credit requirements.

Courses Section

These fields affect how the honor roll evaluates the number of courses.

Field

Description

Include Courses Not Ended

Checked if the number of courses for a student should include courses that are not completed. For example, select this checkbox if you want to run the calculation in marking period 3 and include courses that the student is taking in marking period 3 that end in marking period 4.

Minimum Number of Courses

Minimum number of courses that a student must take to qualify for this honor roll. For example, enter 8 if students must take 8 courses to have a full course load. The system checks scheduled courses for the student - either all scheduled courses or all honor roll courses.

If there is no minimum course requirement, leave the field set to 0 (zero).

Include Non-Honor Roll Courses

Checked if the number of courses should include courses that are not included in the honor roll type. The Master Schedule record determines whether a course is included in the honor roll. For example, select this checkbox if the physical education class is not included in the honor roll GPA calculation, but should be used to meet the minimum number of course requirement.

Mark Types Section

In this section, select the mark types to use to evaluate options in the Marks Panel and to return the point value to use to calculate the GPA.

Mark types are processed in the order shown. The calculation first uses the mark type in the top row. If that mark type is not found, then the calculation uses the mark type in the second row, and so forth. For example, if Sem (semester grade) is listed first and MP (marking period grade) is listed second, the calculation will use the Sem mark if found, otherwise the calculation uses the MP mark.

To change the order of marks, click the tab to the left of the Code field and drag and drop it to the appropriate location.

Field	Description
Code	Code for the mark type to use. To calculate the GPA, the calculation uses the point value for the mark entered for the selected mark type. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
(Delete)	To delete a record, select the row's Delete checkbox, then click Save.

Marks Panel

Blank Marks Section

Field	Description
Include Blank Marks in Calculation	Checked if blank marks should affect the honor roll calculation.
Disqualify Based on Blank Marks	Checked if students should be disqualified from the honor roll based on the number of blank marks.
Maximum Allowable Blank Marks	Maximum number of blank marks that a student can have and still receive the honor roll. For example, enter 2 if the student is allowed to make the honor roll if two courses have blank marks, but not if three courses have blank marks.

Qualifications - Students Must Meet All of the Following Section

Each row is a statement that determines how marks qualify the student for honor roll. The statement below illustrates how rules are defined:

(Minimum Number) marks of (Low Mark) to (High Mark) for (Course Level) courses.

For example, the following image shows an honor roll setup that requires a student to have at least three As to make the honor roll:

Field	Description
Minimum Number	Select the number of marks they need. To indicate all of a student's marks must meet the criteria, select the All checkbox. To specify a number for the minimum, enter a number. For example, if a student must have at least two B marks or higher, enter 2.
Mark Range	In the first field, enter the lowest mark that applies to this range. In the second field, enter the highest mark that applies to this range.
Course Level	Select the level of the courses that the rule applies to. You can apply the rule to any courses or to courses that use a specific level table. To indicate that the rule applies to courses assigned to any level, select the Any checkbox. To indicate that the rule applies to courses assigned a specific course level, select the level code.
(Delete)	To delete a record, select the row's Delete checkbox, then click Save.

Disqualifications - Students Must Not Meet Any of the Following Section

Each row includes a series of fields that determine how marks disqualify the student for honor roll. The statement below illustrates how rules are defined:

(Minimum Number) marks of (Low Mark) to (High Mark) for (Course Level) courses.

For example, the following image shows an honor roll setup that disqualifies a student who has more than one C or any Ds or Fs:

Field	Description
Minimum Number	Select the number of marks that disqualify the student. To indicate that the student is disqualified if any of student's marks meet the criteria, select the Any checkbox. To specify a number for the minimum, enter a number. For example, if a student is disqualified if they have two or more C marks or lower, enter 2.
Mark Range	In the first field, enter the lowest mark that applies to this range. In the second field, enter the highest mark that applies to this range.
Course Level	Select the level of the courses that the rule applies to. You can apply the rule to any courses or to courses that use a specific level table. To indicate that the rule applies to courses assigned to any level, select the Any checkbox. To indicate that the rule applies to courses assigned a specific course level, select the level code.
(Delete)	To delete a record, select the row's Delete checkbox, then click Save.

Comments Panel

Field

Description

Comment

List of comment codes that disqualify a student from the honor roll. If a student receives the specified number or more of this comment for report cards, the student cannot make this honor roll. For example, enter PC (Poor Conduct) if students are disqualified if the teacher has entered a comment indicating a behavior problem.

Number to Disqualify

Number of times that a student must receive the comment to be disqualified for the honor roll. For example, if students cannot make honor roll if they have more then 2 comments of disruptive in class, enter 2. A student will be disqualified if the student gets this comment 2 or more times for the marking period.

If the student should be disqualified for any occurrence of the comment for the marking period, enter 1.

(Delete)

To delete a record, select the row's Delete checkbox, then click Save.

Absences Panel

Field	Description
Absence Type	List of absence types to use as criteria. For example, if students cannot have more than three unexcused absences for a class, select the absence type for unexcused absences. Absence types are defined in the Absence Types option ( Administration > Mark Reporting Setup > Setup > Absence Types) and totals may reflect absences for multiple attendance codes.
Maximum Allowable	Maximum absences that the student may have for a class for this absence type. If the student's total exceeds this number, the student cannot make this honor roll. For example, if students cannot have more than three unexcused absences, enter 3.
(Delete)	To delete a record, select the row's Delete checkbox, then click Save.