Changing Fields and Labels

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You can modify a template by changing the format of the fields and labels, making fields and labels invisible, moving fields and labels, and adding fields and labels.

Fields allow you to specify a data value to print from the appropriate data warehouse. When you add or update a field, a DataField field displays in the Properties toolbox. You can select the data value to print in the field by entering the desired field name exactly as it is displayed on the Available Fields list for the report.

Labels allow you to enter text that you want to print on the report. When you add or update a label, a Caption field displays in the Properties toolbox. The text entered in the Caption field prints exactly as entered.

Change the Text for a Label

You can change the text that displays for a label to make the report more clear.

1. Click on a label to select it.
2. On the Properties toolbox window, change the text in the Caption field.
3. To change how the text is formatted, select the label and use the formatting options on the Format toolbar.

Change the Format for a Data Field

You can change the format of data that is printed in the report. For example, if you only want to print two decimal places for the GPA values, you can update the format for each GPA field that is printed.

Caution: Do not change the format of the fields that display the Student Name, Phone Number, or Social Security Number values.

1. Click on a field to select it.
2. Right-click and select Properties from the QuickMenu that displays.
3. On the Properties window, make the necessary changes on the OutputFormat tab.

Make Fields and Labels Invisible

If you do not want to include a field or label on the report, you can make the field invisible. Do not remove a field from the template as the field may be required for scripting.

1. Click on a field to select it.
2. Right-click and select Properties from the QuickMenu that displays.
3. On the Properties window, change the Visible property to False.

Add and Format a Label

You can add labels to the report template if there is static text that you want to print on the report.

1. Click

   

   on the Controls toolbox to insert a label.
2. Move the mouse cursor to the location where you want to add the label.
3. Click and drag to create a box for the label text.
4. In the Properties toolbox, enter values in the Name and Caption fields.
   Name: Text to identify the label in the Explorer list of labels and fields for a section of the report. This text does not print on the report.
   Caption: Text to print on the report.
5. The caption text displays on the template when you tab to another field in the Properties toolbox.
   If necessary, click on the field and drag the resize handles to make the field the appropriate size.
   If you want to make the field the same size as another field, select the box for the label you added and Ctrl+click on the field/label on which you want to base the new label's size. Select Format > Size > Make Same Size.
6. To change the formatting of the label, use the options on the Formatting toolbar.
7. To align the label in reference to another label/field, select the new label and Ctrl+click on the field/label. Then, use options in the Format>Align menu.

Add and Format Fields

You can add fields to the report template if there is additional data in the data warehouse that you want printed on the report. There are a specific set of values that can be added to the template.

1. In eSchoolPlus, display the appropriate view setup page:
   To display the Progress View Setup page, select Administration > Mark Reporting Setup > View Setup > Progress View Setup from the menu. On the search page, select a progress view to display.
   To display the Report Card View Setup page, select Administration > Mark Reporting Setup > View Setup > Report Card View Setup from the menu. On the search page, select one of the report card views defined as a View Type of R - Report Card Type.
   To display the Transcript View Setup page, select Administration > Mark Reporting Setup > View Setup > Transcript View Setup from the menu. On the search page, select one of the transcript views defined as a View Type of T - Transcript.
2. On the View Definition panel, click

   

    (Options), then select Show Available Fields.
3. Print the list of available fields for the report.
4. In the Report Designer, display the appropriate template and click

   

   on the Controls toolbox to insert a data field.
5. Move the mouse cursor to the location where you want to add the field.
6. Click and drag to create a box for the field.
7. In the Properties toolbox, enter values in the Name, DataField, and Text fields.
   Name: Text to identify the label in the Explorer list of labels and fields for a section of the report. This text does not print on the report.
   DataField: Enter the field name exactly as displayed on the Available Fields page for the report.
   Text: Enter the text you want to show on the template designer to identify the field.
8. The Text value displays on the template when you tab to another field in the Properties toolbox.
   If necessary, click on the field and drag the resize handles to make the field the appropriate size.
   If you want to make the field the same size as another field, select the box for the field you added and Ctrl+click on the field/label on which you want to base the new field's size. Select Format > Size > Make Same Size.
9. To change the formatting of the value, use the options on the Formatting toolbar.
10. To align the label in reference to another label/field, select the new field and Ctrl+click on the field/label. Then, use options in the Format>Align menu.

Resize and Move Fields and Labels

You can use the mouse to resize and move fields and labels on the report.

• To resize an object, click on the object to select it. Then move the cursor over the object border that you want to lengthen or shorten. When the cursor changes to one of the resize cursors, click and hold the mouse button while dragging the border to the desired location. Release the mouse button.
• To move an object on the report, click on the object to select it. Then move the cursor until the move cursor displays. Click and hold the mouse button while dragging the object to the desired location. Release the mouse button once the object is moved to where you want to print it.
  You cannot move a field to another header, detail, or footer group on the report.