Programs Setup Rules

Setups below apply to program data reported in the Programs Fact download.

Rules apply to programs with the following state codes:

'001', '002', '003', '004', '005', '006', '007', '008', '009', '010', '011', '012', '013', '014', '015', '016', '017', '018', '019', '020', '021', '022', '023', '024', '025', '026', '027', '028F', '028H', '029', '030', '034', 'LEP', 'HOMEL', '011COMM', '012COMM', '035', '036', '037', '038', '039', '040', '041', '042', '043', '044', '045', '046', '047', '048', '049', '050', '051', '052', '053', '054'

Single Building/Program Enrollment

For a student who is enrolled in a single building without any enrollment gaps in the school year:

Student should have one program record per program per school year.
Program Start Date should reflect the date the student started the program or the first day of the school year, whichever comes last.
Program End Date should reflect the date the student exited the program or the last day of the school year, whichever comes first.

Multiple Buildings/Program Enrollment

For a student who changes buildings mid-school year, but whose enrollment is continuous with no gaps:

For programs '019' and '031', students should have only a single program vector for the school year regardless of the number of times a student changes buildings. Start and End dates should follow the rules for Single Building above. The reported building should reflect the student's building of enrollment as of the snapshot date.
For all other programs, close the vector for the existing programs as of the date the student withdrew from the former building. Open a new program vector with a Start Date that reflects the entry date in the new building.

Non-Continuous Enrollment

For a student who exits and re-enters a program, withdraws from and re-enrolls in a school, or has program values that change during the school year making the program coverage non-continuous:

The first program vector must be closed on the exit date
The next program vector must be opened on the re-entry date.

NOTE: Programs '019' and '031' are excepted from this rule and should follow rules specified in Multiple Buildings/Program Enrollment section above