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Registration Setup

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The following sections cover state reporting setup related to the Registration package.

Registration Validation Tables

Administration > General Setup > District > Validation Tables

Table

Database Table Name

Notes

Races

regtb_ethnicity

Populate State Code Equivs with:

  • 1 – American Indian/Alaskan Native

  • 3 – Black /African American (not Hispanic)

  • 5 – White/Caucasian (not Hispanic)

  • 6 – Multi-Racial

  • 9 – Asian

  • 10 – Native Hawaiian or other Pacific Islander

Residency

regtb_resident

Populate State Code Equiv with values from PIMS Manual Volume 2

Meal Status

regtb_meal_status

Populate State Code Equiv with values from PIMS Manual Volume 2

Curriculum

regtb_curr_code

G = General, A = Academic or College Prep, V = Vocational/Technical, E = Exceptional (use if others don't apply)

Disabilities

regtb_disability

Populate State Code Equiv with values from PIMS Manual Volume 2

Homeless

regtb_homeless

Populate State Code Equiv with values from PIMS Manual Volume 2 

Generation

regtb_generation

Populate State Code Equiv with values from PIMS Manual Volume 2 

Entry Codes

regtb_entry

Populate State Code Equiv with values from PIMS Manual Volume 2 

Withdrawal Codes

regtb_withdrawal

Populate State Code Equiv with values from PIMS Manual Volume 2 

Diploma Type

regtb_diplomas

Populate State Code Equiv with values from PIMS Manual Volume 2.  Values populated by PowerSchool.

County

regtb_county

Populate State Code Equiv with values from PIMS Manual Volume 2.  Values populated by PowerSchool. 

State Building of Residence

regtb_state_bldg

Populate State Code Equiv with values for the state building of residence

Grades

Administration > Registration Setup > Setup > Grades

Populate State Code Equiv with PKA, PKP or PKF for pre‐kindergarten; K4A, K4P, K4F for the first year of a two year kindergarten program and K5A, K5P, K5F for the second year of a two year kindergarten program or for all kindergarteners when you offer only one year; 001‐012 for Grade 1‐12, EUG for Elementary Ungraded and SUG for Secondary Ungraded. 

Building Configuration

Administration > Registration Setup > Building > Building Definition 

  • Districts with non-public buildings must identify those buildings on the Building Definition page with a Building Type of 'NP' in order for the SHARRS Medical Report to function as designed. All exam and other medical-related counts for students enrolled in NP buildings will be reported in the Private columns on the SHARRS Report.  Counts for students in any buildings NOT identified with a building type of 'NP' will be included in the Public column tallies.

  • On the Building Definition, the State Equivalency Code must have the school code assigned by the State of Pennsylvania for every building/school that should be reported to the State.

Calendars

Administration > Registration Setup > Calendars > Calendar
In order to link your Calendars to the PIMS Calendar for the Child Accounting submission, you must enter a State Code Equiv for each calendar that you are reporting to the State.

Marking Periods

Administration > Registration Setup > Calendars > Marking Periods

For the Staff Student Subtest file to download, you must enter values for the State Code Equiv fields. Refer to Appendix O of the PIMS Manual Volume 2 for a list of the state code equivalent values.