PIMS Student and Student Snapshot

Prerequisites For All Students

1. All students need an Entry/Withdrawal Grade that has a valid State Code Equiv other than SUG or EUG. All students with a Grade code of SUG or EUG will be excluded from the download.
2. Disabilities need to be date-tracked. Make sure the District Definition has the Display Start/End Dates & Require for Disabilities box checked (menu path: select Administration from the main menu, select General Setup submenu, select District, and then select District).

Prerequisites

1. Refer to Special Ed Notes section for verifying Special Ed data.
2. Current Special Ed students must have a valid Disability Code with a State Code Equiv as of the snapshot date (menu path: select Registration from the main menu, select Entry & Reports submenu, select Student Demographic, and then select Emergency. You must select the Disability panel).
3. On the student's Contacts List (menu path: select Registration from the main menu, select Entry & Reports submenu, select Student Demographic, and then select Contacts), the highest priority Guardian needs the Registration Labels box checked. This is required to find the appropriate mailing address for the special education student's guardian.

Additional Information

The Economic Status fields in the Student Templates will be set to N if the student is a Virtual Student, and the following warning message will be logged in the log file. A student is considered a fully virtual or remote student if enrolled in a full-time virtual academy in the Mode of Instruction Program or assigned to Learning Location Code 061 in the Learning Location Program.
Warning message: Student xxxx has MOI/Learning Location as Fully Remote/061, so Economic Status is set to N.