Special Education Student Entry

Make sure Special Education students are enrolled in the program with State Code Equiv = SPEC. The student needs a value = Y for that program. There should be no records where the program value is either E or N. The PIMS Download will automatically calculate the E or N values for students who were either never enrolled in SPEC or who have exited the SPEC program, based on SPEC Withdrawal Reason = 05 (Exited to Regular Education). Here's how the download will calculate the Special Education value (Student/Snapshot templates field 38):

1. Y = the student has a current SPEC program, OR the student's last SPEC program was closed with Withdrawal Reason <> 05
2. E = the student's last SPEC program was closed with Withdrawal Reason = 05 and has an End Date < 2 years prior to range end date
3. N = the student's last SPEC program was closed with Withdrawal Reason = 05 and has an End Date > 2 years prior to range end date, OR the student has no SPEC program records

Students who are reported as Special Ed (field 38) Y or E must have a valid Disability Code as of the student's SPEC program End Date or the PIMS Download ending Date Range, whichever is first. The student's Disability Code is found on the Registration > Entry & Reports > Student Demographic > Emergency > Disability panel, must have Disability Order = 1, and must have a State Code Equiv in the Disabilities validation table. The student's Disability Code is reported in the Challenge Type field (Student/Snapshot templates field 34).

Additional Information

The Special Education Indicator will only report ‘E’ for the year in which the student exits their Individualized Education Program (IEP). These changes are needed for PA users to assist with remaining in compliance with the data collection.