Kindergarten Assessment Literacy Collection
This section of the documentation will review prerequisites to creating the Kindergarten Assessment Literacy file, describe the processing steps to create the file, and show the file layouts/mapping for each file included in the submission.
Kindergarten Assessment Literacy Prerequisites
The KA Literacy collection includes students with records set up in the OR KA Literacy student district-defined page. Specifically, the student needs information defined in the Assessment Attempt Code and Assessment Admin Code fields for the Letter Sounds, Letter Names, and Spanish Syllable Sounds measure assessments.
Kindergarten Assessment Literacy Processing
- Go to Regulatory > Collections > Collections > OR Student Download. Enter the prompts as specified in the section OR Student Download > Prompts panel.
- For better performance, use some sort of filter, even if it is a filter that includes all of your buildings. Running the Download without a filter at all slows performance. The best filter would be an Area of Entry/Withdrawal, Field Name Building, Condition of 'is in" and then all buildings in the Value field separated by commas.
- Click the Run icon at the top right of the page.
- Review the errors in the Tasks/Reports menu's error log and update the data as necessary.
- Once any data updates are made, repeat step 1 using the same prompt values. Repeat Steps 1 through 4 until all errors are corrected.
- Go to the OR Student Submission Files page (Regulatory > Collections > Collections > OR Student Submission Files) and enter the values specified in the section OR Student Submission Files > Prompts panel.
- Click the Run icon at the top right of the page.
- Click the Tasks/Reports button on the Navigation bar to display the Tasks and Reports page. The csv filename is in the format OR_ReportingPeriod_Extract_datetime.csv.
OR Student Download
Regulatory > Collections > Collections > OR Student Download
Prompts Panel
Field | Description |
|---|---|
School Year | The current school year. |
Reporting Period | Select KA Literacy Collection. Your District may have named the Reporting Period slightly differently. |
Start Date | Defaults to the date specified in the Report Period validation table. |
End Date | Defaults to the date specified in the Report Period validation table. |
View Type | N/A |
GPA Type | N/A |
Clear Existing | Checked (by default); Clears records from the download table for the specified school year, reporting period, collection and filter. |
Clear Override | Select this checkbox if you wish to delete records that were added or updated through the editable download record feature on the Student Download Summary page. |
Log File Type | Error logs can be created in pdf style, or can be created as CSV files so that you can open them in a spreadsheet program. |
Submission Files Panel
The following checkboxes are selected by default: SSID Data Section, Talented and Gifted Section, and KA Literacy Collection.
OR Student Submission Files
Go to Regulatory > Collections > Collections > OR Student Submission Files, and then enter values for the Prompts and Submission Files panels shown below.
Prompts Panel
Prompt | Description |
|---|---|
School Year | Enter the Current Year. |
Reporting Period | Select KA Literacy Collection (your District may have named it something different). |
Extract prompts | The boxes are automatically checked for the following extracts: SSID Data Section, Talented and Gifted Section, and KA Literacy Collection. |
Extract File As | Files are extracted in CSV format as required by ODE. |
Submission Files Panel
The checkboxes are automatically selected for the following extracts: SSID Data Section, Talented and Gifted Section, and KA Literacy Collection.
Kindergarten Assessment Literacy Collection File Layouts
SSID File Layout/Mapping
TAG File Layout/Mapping
Kindergarten Assessment Literacy File Layout/Mapping