Menu path: Registration – Entry & Reports – Student Demographic – Academic
Use the Academic page to maintain student academic, graduation, eligibility, exclusion, ranking, and report card hold information used by the district and Oregon state reporting processes.
This page provides a centralized location for managing graduation planning, diploma information, career pathway assignments, eligibility tracking, and student academic classifications.
On the Graduation panel, enter the Cohort Graduation Year in the Federal Graduation Rate Year field.
If a student has graduated, the Oregon Transcript will look for the Graduation Date on this page. If the Graduation Date has not been populated, then the system will use the Withdrawal Date.
General Academic panel
The General Academic section stores student academic classifications and instructional program information.
|
Field |
Description |
Validation Tips |
|---|---|---|
|
Diploma Type |
Identifies the diploma pathway assigned to the student. Valid values:
|
Select a diploma type that aligns with district graduation requirements. Verify diploma assignments before state reporting submissions. |
|
Advisor |
Identifies the staff member assigned as the student's academic advisor. |
Ensure the advisor record exists and remains current. |
|
Disciplinarian |
Identifies the administrator or staff member responsible for disciplinary oversight. |
Verify assigned staff records are active. |
|
Promotion |
Indicates whether the student is eligible for grade-level promotion. |
Review promotion status prior to year-end processing. |
|
VoTec |
Indicates whether the student participates in a vocational or technical education program. |
Verify participation status with district career and technical education records. |
|
Curriculum |
Identifies the curriculum or instructional track assigned to the student. |
Ensure curriculum selections match district program definitions. |
|
Scheduling Priority |
Determines scheduling precedence when building student schedules. Higher priorities may receive scheduling preference. |
Use district-defined values consistently. |
|
Biliteracy/Multiliteracy Seal Code |
Identifies a student who has qualified for a biliteracy or multiliteracy recognition program. Valid values:
|
Ensure supporting assessment and district eligibility requirements have been met before assigning a code. |
Graduation panel
The Graduation section tracks the student's graduation cohort, graduation requirements, and graduation planning information.
|
Field |
Description |
Validation Tips |
|---|---|---|
|
Graduation Year |
Identifies the student's expected graduating class or cohort year. |
Verify the year matches the student's grade progression and cohort assignment. |
|
Requirement Group |
Identifies the graduation requirement group used to evaluate graduation completion requirements. Valid values:
|
Ensure the appropriate requirement group is assigned based on the student's graduation cohort. |
|
Supplemental Requirement Groups |
Allows assignment of additional graduation requirement groups that may apply to the student. |
Review supplemental assignments to avoid duplicate or conflicting requirements. |
|
Graduation Date |
Records the student's actual graduation date. |
Enter only after graduation has been officially awarded. |
|
Expected Graduation Plan |
Identifies the student's anticipated graduation pathway or plan. Valid values:
|
Ensure the plan aligns with graduation tracking and academic advising records. |
|
Actual Graduation Plan |
Identifies the graduation pathway ultimately completed by the student. Valid values:
|
Update when graduation requirements have been finalized. |
|
Federal Graduation Rate Year |
Specifies the federal graduation cohort year used for graduation rate calculations. |
Verify cohort assignments carefully because they affect graduation accountability reporting. |
Eligibility panel
The Eligibility section displays eligibility calculation information used by district-defined eligibility processes.
|
Field |
Description |
Validation Tips |
|---|---|---|
|
Birthdate |
Displays the student's birth date from demographic records. |
Verify against official enrollment documentation. |
|
Age |
Displays the student's calculated age. |
System-calculated value; no manual maintenance required. |
|
Calculated Status |
Displays the student's current eligibility calculation status. |
Review after eligibility calculations are processed. |
|
Reason |
Displays the reason associated with the student's eligibility status. |
Review when eligibility results indicate restrictions or exceptions. |
|
Effective Date |
Indicates when the current eligibility status takes effect. |
Confirm dates align with district policies. |
|
Restriction Expiration |
Indicates when an eligibility restriction expires. |
Ensure expiration dates are accurate before applying restrictions. |
Exclusions panel
The Exclusions section identifies students who should be excluded from specific academic calculations or processes.
|
Field |
Description |
Validation Tips |
|---|---|---|
|
Honor Roll |
Excludes the student from honor roll calculations when specified. Valid values:
|
Verify exclusion is supported by district policy. |
|
Report Card Eligibility |
Excludes the student from report card eligibility processing. Valid values:
|
Use only when directed by district procedures. |
|
Progress Eligibility |
Excludes the student from progress reporting eligibility calculations. Valid values:
|
Review periodically to ensure exclusions remain appropriate. |
Rank
The Rank section allows assignment of rank calculation methods.
|
Field |
Description |
Validation Tips |
|---|---|---|
|
Rank Type |
Identifies the ranking methodology used for the student or class rank calculation. |
Use district-approved ranking types only. |
|
Include in Class Size |
Indicates whether the student should be included when calculating class size and rank statistics. |
Review carefully to maintain accurate class ranking calculations. |
Report Card on Hold
The Report Card on Hold section allows districts to prevent report card generation or distribution for specific students.
|
Field |
Description |
Validation Tips |
|---|---|---|
|
Report Card On Hold |
Indicates that report cards should be withheld for the student. |
Enable only when authorized by district procedures. |
|
Reason |
Identifies the reason report cards are being held. |
Select a reason that accurately reflects the hold condition. |
|
Extra Description |
Provides additional details regarding the report card hold. |
Enter clear, concise notes to assist administrative staff. |
Best Practices
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Verify Graduation Year and Requirement Group assignments at the beginning of each school year.
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Review graduation planning fields during student advising sessions.
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Validate diploma and graduation pathway information before state reporting submissions.
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Periodically review eligibility and exclusion settings to ensure accuracy.