Student Download Summary

On this page:

Regulatory > EMIS Submissions > EMIS Downloads Search > Student Download Summary

Use this option to review the download records for a student. You can select the submission for which you want to view data and then click the drop-down menu for the download record to view.  Additionally, you can select to display history for the student to see download records for all submissions for which the student has data.

You can edit the non-key fields in download records by clicking the Select Edit Mode button. Note that you must verify that you are entering data as required by EMIS when you edit the download records. This page does not validate the data you enter.  We recommend that you make changes to the source data and run the Student/Course Download option if you need to correct data.

To View Student Download Records

1. Select Regulatory > EMIS Submissions > EMIS Downloads Search > Student Download Summary.
2. Search for the students for whom you want to review download records. Click on a student link to display data.
3. Choose the download record you want to display from the Record Type drop-down menu.
4. On the Student Summary page, select the submission you want to view from View Type field. To view all download data for the student, select View History. Note that the list of possible submissions includes submissions for which this student may not have data.
5. Click Open in New Window to view the selected record in a pop up window. This option is available for each record for the student.
6. To display other students from your search, click the left (Next) and right (Previous) arrows next to the student's name in the top left corner of the page. After you have clicked the right arrow (Next), the left arrow (Previous) button will be enabled so you can navigate forward and backward through the list of students.

To Edit Student Download Records

We recommend that you make changes to the source data and run the Student/Course Download option if you need to correct data. 

1. Display the student, submission, and download record you want to edit. Refer to the To View student download records procedure for more information.
2. Click the Select Edit Mode button.
3. Change data as needed. Make sure that the data you enter is valid as defined in the EMIS Manual. This page does not validate data.
4. Click Save.

To Add a Record

1. You must be in View Mode to add a new record. This is the default view. If you are in Edit Mode, click the Select View Mode button. Add the new record for the student. Note that new records are added in View Mode and existing records are edited and deleted using Edit Mode.
2. Enter a check in the Override box if the Student/Course Download option should not rebuild the record. No fields in this record will be updated by the Student/Course Download option.
3. Click Save. If an administrator chooses to delete overrides for a submission when running the Student/Course Download, the record will be overwritten.

To Delete a Record

1. Click the Select Edit Mode button.
2. Enter a check in the Delete box for the row.
3. Click Save. If you added or changed a record, the Record Edited box is set to checked by the system.

EMIS Student Summary and Student Missing Override Record (FC)

If you need to submit Student Missing Override (FC) records, the data for each student must be manually entered on the Student Download Summary page in View Mode.