Cumulative Hours in a Year - 65 Hours with or without Excuse

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Use the following guidelines to set up Attendance Notification Criteria for calculating the HB 410 absence threshold 65 hours in a year with or without an excuse. Students meeting this criteria are considered excessively absent.

Definition Panel

Fields	Description
Criteria Code and Criteria Description	Make sure you reuse the same code across buildings for each absence threshold's Attendance Notification Criteria record. This is important when you are capturing a student's attendance for multiple buildings.
Notification Group	Select the Notification Group you defined for House Bill 410.
Processing Order	Order in which this criteria record will be processed by the Attendance Notifications Calculation relative to other criteria in the Notification Group. This is an ordinal number, with 1 signifying highest priority. Organize criteria as follows, from highest priority to lowest: 30 Consecutive Hours Unexcused 42 Hours Unexcused in a Month 72 Hours Unexcused in a Year 38 Hours Excused or Unexcused in a Month 65 Hours Excused or Unexcused in a Year
Send Communications	Select this box, indicating this record is used to generate letters and notifications.
Maximum Letters	Enter 1.

Calculation panel - Attendance Selection section

Fields	Description
Calculation Timeframe	Select Y - Year
Calculation Based on	Select A - Attendance Code
Include Codes/Groups	Select the Attendance Codes you defined as the excused absence and unexcused absence Convert to Codes in the HB 410 Attendance View setup.
Attendance Source	Select D - Day Totals
Attendance View Type	Select the HB 410 Attendance View Type
Include Attendance History	Select Y - Year to Date
Include Student Attendance	Select whether the Criteria record applies only to the selected building or if it should count student absences in prior enrollment buildings for the dates you process through the Attendance Criteria Calculation. If you select Y - From All Buildings, please verify the following codes are defined consistently across your buildings: Attendance Code you use as the Convert to Code for excused absences in the HB 410 Attendance View setup. Attendance Code you use as the Convert to Code for unexcused absences in the HB 410 Attendance View setup. View Type for HB 410 processing. Attendance Notification Criteria code you use for tracking 65 hours of excused or unexcused absences in a year.
Include Shared Attendance	Select whether the Attendance Criteria Calculation should add a student's shared attendance hours from buildings other than the enrollment building. The shared attendance information is entered on the student HB410 page. The calculation can add this time to the student's Day Totals absence time when run for this Criteria record. Choose how the calculation handles shared attendance for this Criteria record: include excused absences (A), include unexcused absences (U), include both excused and unexcused absences (B), or ignore shared attendance time (N). If Include Shared Attendance is not accessible, it means you need to add a record for the district-level page OH HB410 Shared/Transferred Attendance.
Include Transferred Attendance	Select whether the Attendance Criteria Calculation should add a student's transferred attendance hours from a prior school district. The transferred attendance information is entered on the student HB410 page. The calculation can add this time to the student's Day Totals absence time when run for this Criteria record. Choose how the calculation handles transferred attendance for this Criteria record: include excused absences (A), include unexcused absences (U), include both excused and unexcused absences (B), or ignore transferred attendance time (N). If Include Transferred Attendance is not accessible, it means you need to add a record for the district-level page OH HB410 Shared/Transferred Attendance.

Calculation panel - Occurrence Criteria section - Absences Anywhere

Fields	Description
Minimum Count	Enter a minimum of 3900 absent minutes.
Minimum Type	Select B - Absence Minutes
Maximum Count	Set the maximum value high enough that a student will not be missed by this set of criteria. Your entry depends on how often you plan on running the calculation for this criteria. For example, a value of 7000 gives you about a 51 hour minimum-to-maximum range.
Maximum Type	Select B - Absence Minutes

At Risk panel

Fields	Description
At Risk	Select this box to indicate a student meeting this criteria should have at risk status updated for the associated At Risk Reason.
At Risk Reason	Select the At Risk Reason you defined for this HB 410 absence threshold.
Duration of Status	Choose how long a student keeps the at risk status after absences meet this criteria. At the end of the indicated duration, the student's at risk status expires. Next time you run the Attendance Notification Calculation, the At Risk Reason no longer displays on the student's At Risk Detail page. You can set the duration to a specific number of regular calendar days, a specific number of school membership days, a current duration, or the next occurrence of a duration. Available durations are based on Registration Marking Period Setup. (Administration > Registration Setup > Calendars > Marking Periods)
Number of Days	Enter the number of calendar days or school membership days before the student's calculated at risk status expires for this criteria record.