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Cumulative Hours in a Month - 38 Hours with or without Excuse

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Use the following guidelines to set up Attendance Notification Criteria for calculating the HB 410 absence threshold 38 hours in a month with or without an excuse. Students meeting this criteria are considered excessively absent.

Definition Panel

Criteria Code and Criteria DescriptionMake sure you reuse the same code across buildings for each absence threshold's Attendance Notification Criteria record. This is important when you are capturing a student's attendance for multiple buildings.
Notification GroupSelect the Notification Group you defined for House Bill 410.
Processing Order

Order in which this criteria record will be processed by the Attendance Notifications Calculation relative to other criteria in the Notification Group. This is an ordinal number, with 1 signifying highest priority.

Organize criteria as follows, from highest priority to lowest:

  • 30 Consecutive Hours Unexcused
  • 42 Hours Unexcused in a Month
  • 72 Hours Unexcused in a Year
  • 38 Hours Excused or Unexcused in a Month
  • 65 Hours Excused or Unexcused in a Year
Send CommunicationsSelect this box, indicating this record is used to generate letters and notifications.
Maximum LettersEnter 1.

Calculation panel - Attendance Selection section

Calculation TimeframeSelect A - Attendance Interval
IntervalSelect 2 - Month
Calculation Based onSelect A - Attendance Code
Include Codes/GroupsSelect the Attendance Codes you defined as the excused absence and unexcused absence Convert to Codes in the HB 410 Attendance View setup.
Attendance SourceSelect D - Day Totals
Attendance View TypeSelect the HB 410 Attendance View Type
Include Attendance HistorySelect R - For this Reporting Cycle
Include Student Attendance

Select whether the Criteria record applies only to the selected building or if it should count student absences in prior enrollment buildings for the dates you process through the Attendance Criteria Calculation. If you select Y - From All Buildings, please verify the following codes are defined consistently across your buildings:

  • Attendance Code you use as the Convert to Code for excused absences in the HB 410 Attendance View setup.
  • Attendance Code you use as the Convert to Code for unexcused absences in the HB 410 Attendance View setup.
  • View Type for HB 410 processing.
  • Attendance Notification Criteria code you use for tracking 38 hours of excused or unexcused absences in a month.
Include Shared Attendance

Select whether the Attendance Criteria Calculation should add a student's shared attendance hours from buildings other than the enrollment building. The shared attendance information is entered on the student HB410 page. The calculation can add this time to the student's Day Totals absence time when run for this Criteria record.

  • Choose how the calculation handles shared attendance for this Criteria record: include excused absences (A), include unexcused absences (U), include both excused and unexcused absences (B), or ignore shared attendance time (N).
  • If Include Shared Attendance is not accessible, it means you need to add a record for the district-level page OH HB410 Shared/Transferred Attendance.

Calculation panel - Occurrence Criteria section - Absences Anywhere

Minimum CountEnter a minimum of 2280 absent minutes.
Minimum TypeSelect B - Absence Minutes
Maximum CountSet the maximum value to one minute less than the cumulative yearly absence threshold for excused and unexcused absences, 3899.
Maximum TypeSelect B - Absence Minutes

At Risk panel

At RiskSelect this box to indicate a student meeting this criteria should have at risk status updated for the associated At Risk Reason.
At Risk ReasonSelect the At Risk Reason you defined for this HB 410 absence threshold.
Duration of Status

Choose how long a student keeps the at risk status after absences meet this criteria. At the end of the indicated duration, the student's at risk status expires. Next time you run the Attendance Notification Calculation, the At Risk Reason no longer displays on the student's At Risk Detail page.

You can set the duration to a specific number of regular calendar days, a specific number of school membership days, a current duration, or the next occurrence of a duration. Available durations are based on Registration Marking Period Setup. (Administration > Registration Setup > Calendars > Marking Periods)

Number of DaysEnter the number of calendar days or school membership days before the student's calculated at risk status expires for this criteria record.
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