Programs
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Registration > Entry & Reports > Student Demographic > Programs
General Rules and Guidelines for Programs
Listed below are some guidelines for entering and maintaining programs.
Entering First Day of School
Any student who enters a program on the first day of the school and calendar for the enrollment building, will be given a date of 7/1 as a Start Date in the Programs Fact file, as specified by State Guidelines. If the date is after the first day, the entered date will be reported.
Example 1: First Day of School = 09/07/2010
In Programs: |
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Program | Start Date | End Date |
AIS | 9/7/2010 |
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In Extract File: |
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Program | Start Date | End Date |
AIS | 7/1/2010 |
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Example 2: First Day of School = 09/07/2010
In Programs: |
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|---|---|---|
Program | Start Date | End Date |
AIS | 9/10/2010 |
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In Extract File: |
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Program | Start Date | End Date |
AIS | 9/10/2010 |
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Student Exit Date
Any Date-Tracking vectors that have a Start Date, End Date AND Withdrawal Reason will be treated as an actual end to the program and will receive an End Date in the Programs Fact file. Programs with both a Start Date and End Date but NO Withdrawal Reason will be treated as records for internal purposes and no End Date will be reported in the Programs Fact file.
Example 1: Student Exited the Program
In Programs: |
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|---|---|---|---|
Program | Start Date | End Date | Withdraw Reason |
AIS | 9/10/2010 | 10/1/2010 | XYZ |
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In Extract File: |
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Program | Start Date | End Date | Withdraw Reason |
AIS | 9/10/2010 | 10/1/2010 |
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10/1/2010 End Date since there is a withdraw reason.
Example 2: End Date for Internal Purposes
In Programs: |
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|---|---|---|---|
Program | Start Date | End Date | Withdraw Reason |
AIS | 9/10/2010 | 10/1/2010 |
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In Extract File: |
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Program | Start Date | End Date | Withdraw Reason |
AIS | 9/10/2010 |
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No End Date with No Withdrawal Reason
School Level Services have a Service Provider element attached. If the Service Provider element is entered with the same entry date as the service, then the Service Provider entered will be used in the State Location field within the Programs Fact file. If no Service Provider is entered, then the student's Enrollment Building will be used.
Example 1: Enrollment Building = 1
In Programs: |
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|---|---|---|---|---|
Program | Start Date | End Date | Withdraw Reason | Building |
AIS | 10/2/2010 |
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| 1 |
SERV | 10/2/2010 |
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| 4 |
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In Extract File: |
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Program | Start Date | End Date | Building |
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AIS | 10/2/2010 |
| 4 |
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Example 2: Enrollment Building = 1
In Programs: |
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|---|---|---|---|---|
Program | Start Date | End Date | Withdraw Reason | Building |
AIS | 10/2/2010 |
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| 1 |
SERV |
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In Extract File: |
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Program | Start Date | End Date | Building |
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AIS | 10/2/2010 |
| 1 |
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Programs Required by PowerSchool
There are some Program records that are required by PowerSchool in order to accurately report data elements to the State. These are listed here.
- Homeless students must have a value in a program with a State Code Equiv of HOMELESS to be reported to the State properly. Also, for homeless students, you must indicate what their Primary Nighttime Residence is using a program value with a State Code Equiv of NIGHT.
- Migrant students must have a program record with a State Code Equiv of MIGRANT.
- Immigrant students must have a program record with a State Code Equiv of IMMIGRANT.
- Students who are Neglected/Delinquent or at risk must have a program record with a State Code Equiv of ATRISK.
- If you need to report a student in a building other than his/her Entry/Withdrawal building in the Location Code field of the State templates, enter a Program value for the program with a State Code Equiv of NYALTACC (Alternate Accountability Building).
- For Special Education students who are ungraded, you may have a Program with a State Code Equiv of UNGRA.
Programs Required by the State
The table below lists the programs used for New York State Reporting.
Program Code | Program Name |
|---|---|
504 | NY 504 Plan – Safety Net |
CTE | NY Career Tech Education (CTE) |
FOSTR | Child in Foster Care |
HEDUC | NY Higher Education (STEP/LPP) |
LEP | NY Limited English Proficiency |
INTEG | NY Level of Intergration |
MLTRY | Military Connected Status |
NCLB | NY No Child Left Behind (NCLB) |
*NCLBT | NY NO CHILD LEFT BEHIND (NCLBT) TRANSFER OPTIONS |
OTHER | NY Other |
*SMR | NY SUMMER SCHOOL PROGRAM |
*UNGRA | NY UNGRADED PROGRAM |
Refer to the Programs Setup section in this documentation for state code equivalent values for these programs.