OCR Building Setup

The OCR Building Setup page (menu path: select Regulatory from the main menu, select Civil Rights Data Collection submenu, select Setup, and then select OCR Building Setup) allows to enter building information for OCR reports. The Federal Building Code is required to include any buildings in the OCR Reports.

You can associate the same Federal Building Code with multiple buildings in a case where several locations must be consolidated into totals for a single parent building. In this situation, there will be a parent-child relationship established between buildings on the OCR Building Setup page. Use Apply this setup to buildings to define these relationships. For more information, refer to Parent-Child OCR School Form Reporting.

Building

The following fields calculate aggregate information for the report.

Fields	Description
Federal Building Code	Enter the federal code for the selected building.
School Has High School Age Students in Ungraded Classes	Select one of the following options: Yes No Not Applicable
Course is Considered Passed if	See Defining the Rules for Passing Courses for more details.
Calendar Codes to Ignore when Determining Retained Status.	See Calendar Codes for more details.
Grade Codes for Determining Retained Status	See Defining the Rules for Retention Count for more details.
Apply this setup to buildings	Optional field. You may select additional buildings to copy the setups.
DIND-1: Directional Indicator – Instruction Type	Select one of the following options: A - We offered only in-person instruction with additional safety precautions because of the coronavirus pandemic. B - We offered only virtual instruction because of the coronavirus pandemic. C - We offered a hybrid of in-person and virtual instruction (e.g., some students received in-person instruction while others received virtual instruction) because of the coronavirus pandemic. D - There was no effect on the instruction we offered because of the coronavirus pandemic.
DIND-2: Directional Indicator – Virtual Instruction	Select one of the following options: A - Students were physically in the school setting, while teachers, who provided these students virtual instruction, were in a remote location. B - Students were not physically in the school setting (e.g., students were at home or another remote location). C - A and B.

Defining the Rules for Passing Courses

Use the Course is Considered Passed if fields to define the criteria to use to report that a student passed a course.

You can select to use:

Credit. A course is considered passed if the earned credit is equal to the attempted credit.
Passing Marks. A course is considered passed if the student received a mark that is defined as a passing mark in the Level table.

If you select to use a passing mark, you must specify the mark type to validate. You can specify multiple mark types. The mark types will be processed in order. A student's marks for the course are validated in the order being entered, and in the last marking period that a non-blank mark was entered.

For example, suppose the mark types selected are FIN (first) and SEM (second), and SEM marks are issued in each of two semesters for the year. In this case, a FIN mark will be searched for first. If one exists and this mark is flagged as a passing mark in the Level Table, then student has passed the course. If a FIN mark does not exist, the program looks for SEM marks. If one exists for the second semester, this mark will be validated against the Level Table to determine passing. If a mark does not exist for the second semester, the program will use the mark from the first semester.

If no marks for the selected mark types are found, the student is considered to have not passed the course.

Defining the Rules for Retention Count

Use the Grade and Calendar Codes fields in determining a student's Retention Status.

The retention counts for OCR reporting are determined by comparing entry/withdrawal records from the reporting year and the next school year. If the student is in the same grade in both years, he is considered "retained".

Grade Codes

Select Use Federal Grade Codes to calculate retention counts by comparing the federal grade code between the two school years.
Select Use Local Grade Codes to identify a student as retained only if that student had the same local grade code between the two years.

Calendar Codes

Due to state or district procedures for entering entry/withdrawal records, districts may want to only consider records with certain calendar types when calculating the retention counts. To handle this, a table-validated field allows the district to specify calendars to ignore when calculating.

For example, a student has one entry/withdrawal record in the current school year, with grade 5 and calendar R.

The student's first entry/withdrawal record in the submission school year (prior year) is also for grade 5, with calendar N.

The student has a subsequent record in the submission school year (prior year) for grade 6, with calendar R.

If the building is configured to ignore calendar code N for the retention count, this student will not be counted as retained. Without the value entered in the Calendar Codes to Ignore when Determining Retained Status field, that is, N- Non Midland Public Schools or R- Regular, the student would be counted as retained.

Miscellaneous

If you are printing the OCR School Form report, you are only required to enter the Federal Building Code. Additional information you enter will print on the form.

If you are creating the Flat File, you must enter values for the Federal Building Code and the following fields. This page includes information to report for the School form that does not pull from standard data in eSchoolPlus. Refer to the Office of Civil Rights documentation for the Civil Rights Data Collection for more information about these fields.

Fields	Description
SCHR-1 Fully Virtual School Indicator	Select if applicable.
SCHR-4: Ungraded Detail	Select one of the following options: School is not wholly ungraded School has mainly elementary school age students School has mainly middle school age students School has mainly high school age students School has mainly elementary and middle school age students School has mainly middle and high school age students School has mainly elementary, middle and high school age students
SCHR-5: Special Education School	Select if the school focuses primarily on serving the needs of students with disabilities.
SCHR-5: Charter School	Select if the building is a charter school.
SCHR-5: Alternative School	Select if the building is an alternative school.
SCHR-5: Magnet School	Select if the school is either a magnet school or a school operating a magnet program with the school.
SCHR-6: Magnet School Participation	Select if the entire school population participates in the magnet school program.
SCHR-7: Alternative School Meets the Needs of (select all that apply)	Select the options that apply: Students with academic difficulties Students with discipline problems
PSCH-1: Preschool Age for Non-IDEA Children	Select the options that apply.
DIND-1: Directional Indicator – Instruction Type	Select the appropriate option.
DIND-2: Directional Indicator – Virtual Instruction	Select the appropriate option.
DIND-3: COVID-related item - Remote Instruction Amount	Select the appropriate option.
DIND-3: COVID-related item - Remote Instruction Percentage	Select the appropriate option.
PENR-5. Credit Recovery Program Indicator	Select if applicable.
PENR-6: Number of Students who participate in at least one Credit Recovery program	Enter the number of students if applicable.
PENR-3: Does the school have any students enrolled in a dual enrollment/dual credit program that allows them to take college-level courses and earn concurrent credit toward a high school diploma and a college degree?	Select the appropriate option: Yes No Not Applicable
PENR-5. Credit Recovery Program Indicator	Select if applicable.
PENR-6. Credit Recovery Program Student Participation	Select if applicable.
APIB-5: Advanced Placement Self Selection	Select if students in this school are allowed to self-select to participate in AP courses.
STAF-1: Total FTE of Classroom Teachers	Required field. Enter total FTE.
STAF-1: FTE of Licensed/Certified Classroom Teachers	Required field. Enter FTE of licensed/certified teachers.
STAF-1: Number of FTE teachers (preschool through grade 12) not meeting all state licensing/certification requirements	Required field. Enter FTE of non-licensed/certified teachers.
STAF-2: Number of FTE Teachers - Mathemematics	Enter the number of teachers. Optional for 2021-22.
STAF-2: Number of FTE Teachers - Science	Enter the number of teachers. Optional for 2021-22.
STAF-2: Number of FTE Teachers - English as a Second Language	Enter the number of teachers. Optional for 2021-22.
STAF-2: Number of FTE Teachers - Special Education	Enter the number of teachers. Optional for 2021-22.
STAF 3: FTE of First Year Classroom Teachers	Enter the FTE of first year teachers.
STAF-3: FTE of Second Year Classroom Teachers	Enter the FTE of second year teachers.
STAF-4: FTE of Teachers Who Were Absent More Than 10 Days of the School Year	Enter the FTE of teachers absent more than 10 days.
STAF-5b: Number of Teachers Retained	Required field. Enter the number of teachers retained.
STAF-6: FTE of School Counselors	Enter the FTE of school counselors.
STAF-7: Number of FTE Psychologists	Required field. Enter number of FTE psychologists.
STAF-7: Number of FTE Social Workers	Required field. Enter number of FTE social workers.
STAF-7: Number of FTE Nurses	Required field. Enter number of FTE nurses.
SECR-1: Number of FTE Security Guards	Required field. Enter number of FTE security guards.
SECR-1: Number of FTE Sworn Law Enforcement Officers (Including School Resource Officers)	Required field. Enter number FTE sworn law officers.
ATHL-1,2,3: School Has Interscholastic Athletics	Select if the school has interscholastic athletics participation. Enter the following data: Number of Sports for Male Only and Female Only Number of Teams for Male Only and Female Only Number of Participants for Male Only and Female Only Number of Male, Female, and Nonbinary Participants The OCR Reports will not calculate these counts for the school forms.

Expenditures, Offenses, Justice Facility, and Internet Access

This section requires values for the offenses occurred, justice facility, and internet access and devices details to be added in the OCR Report.

Fields	Description
OFFN-2: Firearm Use	Selected, if the school has had incidents involving firearm use.
OFFN-3: Homicide Deaths	Selected, if the school has had incidents resulting in deaths due to homicide.
INET-1: Internet Access and Devices	Select the checkboxes from the following options that apply: This school is connected to the Internet through a fiber-optic connection This school has Wi-Fi access in every classroom This school allows students to take home school-issued devices to access the Internet for student learning This school allows students to bring to school student-owned devices to access the Internet for classroom or student learning
INET-2: Number of Wi-Fi enabled devices provided by the school to students	Required field. Enter number of Wi-Fi enabled devices provided by the school.
INET-3: Wi-Fi Enabled Devices Needed	Enter number of Wi-Fi enabled devices needed. Optional for 2021-22.
INET-3: Wi-Fi Hotspot Needed	Enter number of Wi-Fi hotspots needed. Optional for 2021-22.
INET-4: Wi-Fi Enabled Devices Received	Enter number of Wi-Fi hotspots needed. Optional for 2021-22.
INET-4: Wi-Fi Hotspot Received	Enter number of Wi-Fi enabled devices received. Optional for 2021-22.
JUST-1: Justice Facility	Select one of the following options: Not a justice facility Pre-adjudication/Pre-conviction facility Post-adjudication/post-conviction facility Pre- and post-adjudication/conviction facility
JUST-2: Justice Facility - Number of days in school year	Required field for justice facilities only. Enter number of days in school year.
JUST-3: Justice Facility - Hours per week in school year	Required field for justice facilities only. Enter number of hours per week in school year.
JUST-4: Justice Facility educational program participants	Required field for justice facilities only. Enter number of applicable participants for the following date ranges: Students who participated for less than 15 calendar days Students who participated for 15-30 calendar days Students who participated for 31-90 calendar days Students who participated for 91-180 calendar days Students who participated for more than 180 calendar days

Calculated Non-Student Data

The OCR Building Setup includes a section to review data calculated by the Run OCR Reports option that is not related to students. The Courses and Behavior, Discipline Actions, and Restraint fields in this section display the last calculated values. If the fields are blank, then the counts have not been calculated.

Review the counts after you run the OCR reports calculation. If you enter a value for a count, the Override field is selected and the Run OCR Reports option will not recalculate the count.