Federal Course Information Page

On this page:

This setup is required for secondary schools. Federal Course Information is a course district-defined page so it is stored at the course-level in the Course Catalog and at the course-section-level in the Master Schedule. The Master Schedule data for this page will be used to generate counts for course-related information on the OCR report. All fields on this page will be populated with default values initially.

The OCR reports will look for specific values to calculate the counts for students enrolled in the type of course required for the data collection. Students enrolled during the Entry or Withdrawal enrollment date, or the Second Semester date (if applicable) will be included in the counts and disaggregated by the groups to which they belong (gender, race/ethnicity, and so on).

Updating the Course Catalog

Although OCR reports include Master Schedule data, you should still enter values in the Course Catalog. Course Catalog values default to Master Schedule records when course-sections are added. Additionally, you can use the Copy Course Catalog District-Defined to Master Schedule option to load data for a course's Course Catalog record to the Master Schedule course-sections.

The following options can be used to enter Federal Course Information data for courses.

• If your district uses a District Course Catalog, select the menu path Scheduling > Courses > Course Sections > Federal Course Information to view and enter information. As long as no override was entered for a building's course catalog record for the Federal Course Information page, the district data will be pushed down to the building course catalog records.
• If your district does not use a District Course Catalog, select the menu path Scheduling > Courses > Building Courses > Federal Course Information to view and enter information.
• To mass update course catalog records, select the menu path Scheduling > Utilities > Setup Mass Updates > Course Catalog Mass Update. To update the district course catalog records, search for building = -1. For more information, refer to the Using Mass Update Utility to Load Data section below.

Updating the Master Schedule

The following options can be used to enter Federal Course Information data for course-sections.

• To view or enter information for a course-section, select the menu path Scheduling > Courses > Course Sections > Federal Course Information.
• To mass update master schedule records, select Using the Mass Update Utility to Load Data (menu path Scheduling > Utilities > Setup Mass Updates > Master Schedule Mass Update). For more information, refer to refer to the Using the Mass Update Utility to Load Data section.
• If you updated the course catalog, you can push that data out to the master schedule selecting the menu path Scheduling > Utilities > Setup Utilities > Copy Course Catalog District-Defined to Master Schedule option. This option allows you to select the field for which you want to copy values so you can use it to update the new fields for the current submission’s data year. You need to run this option individually for each building that needs records.

Federal Course Information Values

Federal Course Field	Valid Values
Federal Course Type	Algebra I Algebra II Geometry Calculus Adv. Math Other Math Biology Chemistry Physics Other Science Phys Ed English/Reading/Language Arts N/A Computer Science Other Academic Subject
Federal AP Course Type	Math Science Computer Science Other N/A Foreign Language is no longer available for selection because the CRDC reports no longer include counts specific to the AP Foreign Language courses. The AP Foreign Language courses should be flagged with the value “Other”.
International Baccalaureate	Y (selected) N (cleared)
Federal AP Subject	RES - Research SEM - Seminar 2-D Art and Design (formerly, SA2DD - Studio Art: 2-D Design) 3-D Art and Design (formerly, SA3DD - Studio Art: 3-D Design) Drawing (formerly, SADRW - Studio Art: Drawing) ARTHS - Art History BIO - Biology CLCAB - Calculus AB CLCBC - Calculus BC CHEM - Chemistry CHNSE - Chinese Language and Culture CSA - Computer Science A CSP - Computer Science Principles ENLNG - English Language and Composition ENLIT - English Literature and Composition ENVSC - Environmental Science EUHST - European History FRLNG - French Language and Culture GRLNG - German Language and Culture GOVCP - Comparative Government and Politics GOVUS - United States Government and Politics HMGEO - Human Geography ITLNG - Italian Language and Culture JPLNG - Japanese Language and Culture LATIN - Latin: Vergil MACRO - Macroeconomics MICRO - Microeconomics MUSTH - Music Theory PHYS1 - Physics 1: Algebra-Based PHYS2 - Physics 2: Algebra-Based PHYSB - Physics B PHYSC - Physics C PHYCE - Physics C: Electricity and Magnetism PHYCM - Physics C: Mechanics PSYCH - Psychology SPLNG - Spanish Language and Culture SPLIT - Spanish Literature and Culture STATS - Statistics USHST - United States History WDHST - World History
Dual Enrollment Course	Y (selected) N (cleared)
Distance Education Course	Y (selected) N (cleared)
Taught by Certified Teacher	Y (selected) – Default is Y. N (cleared)

Using the Mass Update Utility to Load Data

This section describes using the Course Catalog Mass Update or Master Schedule Mass Update to update the Federal Course Information records.

1. Select the Mass Update utility:
   • To mass update Course Catalog, use the menu path Scheduling > Utilities > Setup Mass Updates > Course Catalog Mass Update.
   • To mass update Master Schedule, use the menu path Scheduling > Utilities > Setup Mass Updates > Master Schedule Mass Update.
2. In the Filter panel, enter the criteria for the courses that need to be included in the OCR data collection, focusing on one type of course for each mass update. It is important to use mass update criteria for your courses that are as specific as possible. This will limit the courses that will be processed by the OCR report to only those that are required.
3. Click the Refresh icon. A list of courses matching the criteria will be displayed in the bottom section of the page.
4. To remove a course that you do not want to update, select the Remove checkbox and then click Delete.
5. In the Update Values section, select the Master Schedule Federal Course Information as the Area, and the applicable field on that page as the Field Name.
   • Enter the value for the type of course in the New Value column exactly as it appears in Federal Course Information Values.
6. Click Run.