Primary Staff and Secondary Staff Tracking for Courses

Scheduling > Courses > Course Sections > Master Schedule

You can use this page to add primary and secondary staff information for a Master Schedule course-section. You can also use this page to add multiple secondary staff for the Master Schedule course-section. The Staff ID, Start date, End date, and the Highly Qualified information that you entered on this page will be used to create a teacher assignment record when you run the Create Teacher Assignments utility for a census date.

Field

Description

Primary Staff

Click the Staff link. In the Staff Date Tracking page, enter the Primary Staff Tracking and User Defined Section information:
Staff - Select the primary staff for the course.
Start Date - Enter the date of starting the course.
End Date - Enter the date of exiting the course.
Highly Qualified – No longer used.
Exclude from Extract - Checked if you do not want to to create a teacher assignment record for the staff members who are not involved in teaching the course. These staff members are involved in non-teaching activities.
Unchecked if you want to create a teacher assignment record for the staff members involved in teaching the course.
Delete - Checked if you want to delete primary staff from a course. The primary staff is deleted from the course only when you click Save.

Secondary Staff

Click the Add Secondary Staff Info link. In the Staff Date Tracking page, enter the Secondary Staff Tracking Information:
Staff - Select the secondary staff for the course.
Start Date - Enter the date of starting the course
End Date - Enter the date of exiting the course
Highly Qualified – No longer used.
Exclude from Extract - Checked if you do not want to to create a teacher assignment record for the staff members who are not involved in teaching the course. These staff members are involved in non-teaching activities.
Unchecked if you want to create a teacher assignment record for the staff members involved in teaching the course.
Delete - Checked if you want to delete secondary staff from a course. The secondary staff is deleted from the course only when you click Save.

Note: You can add multiple secondary staff and provide the highly qualified value for each of the staff members you added for a course.

To assign staff members to a Master Schedule course-section:

Add the Master Schedule course-section and session information. You will need to save the course-section before you assign staff.
In the Master Schedule Session Information section, click the hyperlink in the Primary Staff field to assign a primary staff member to the course-section session.
Select the staff member who serves as Primary Staff for the course-section. The Start Date defaults based on the earliest Marking Period start date associated with the course-section for the building's calendar. Leave the End Date blank. Check the Exclude from Extract box if you do not want to create a teacher assignment record for the staff who are not involved in teaching the course.
Click OK. The primary staff member is assigned for the session. Click Save on the Master Schedule page.
To assign secondary staff for the course-section session, repeat Steps 2 through 4 using the hyperlink in the Secondary Staff field.
Repeat Steps 2 through 5 for any remaining sessions associated with the course-section.