Delete CALPADS Staff Download Tables
You can use this utility to delete Staff download table records that reflect outdated or incorrect information. You will repopulate the Staff download tables for the appropriate teachers so that you have an accurate basis for the current year CALPADS file extract. After you delete the inaccurate records, repopulate the Staff download tables for the appropriate teachers before you run CALPADS staff file extracts.
Fields/Buttons | Fields/ Buttons description |
|---|---|
School Year | Enter the school year to determine the CALPADS staff download records for deletion. |
Staff Demographics | Delete Single Record: Select this option to display the list of Staff Demographics records on the Delete Staff Download Table Records page to view and select the records you want to delete for the current school year.
|
| Staff Assignment | Delete Single Record: Select this option to display the list of Staff Assignment records on the Delete Staff Download Table Records page to view and select the records you want to delete for the current school year. Delete All Records: Select this option to delete all records in Staff Assignment. The records will be deleted based on the school year, and the criteria you selected in the filter section. When you select this option and run this utility, the Delete Staff Download Table Records page displays: "All Records will be deleted as per the selected criteria". |
Filter | Select the criteria based on which you want to delete the records. |
To delete CALPADS Staff Download tables:
- Go to Regulatory > CALPADS > Utilities > Delete CALPADS STAFF Download Tables.
- In the Delete CALPADS STAFF Download Tables page, enter the school year and select the appropriate options in the prompts to delete Staff Demographic and/or Staff Assignment records.
- Make note of the records you are deleting. This way you will know which staff members need data repopulated in the download tables you process. Note whether you deleted all records or individual records from a table, which tables you selected, and what Filter criteria you used.
- Click Load Records. The Delete Staff Download Table Records page displays a list of records based on the options you set in the prompts and the criteria you selected in the filter section in the Delete CALPADS Staff Download Tables page.
- If you selected the Delete Single Record option, a list of records is displayed for deletion.
- If you selected the Delete All Records option, the following message is displayed: "All Records will be deleted as per the selected criteria".
- In the Delete Staff Download Table Records page, check the delete box of the record you want to delete.
- In the Run panel, select:
- Now: To delete the Staff Demographics or Staff Assignment records now.
- Once: To delete the Staff Demographics or Staff Assignment records at a later time and date. You must enter:
- Time: Enter the time you want to schedule for the deletion of records.
- Date: Enter the date you want to schedule for the deletion of records.
- Click Run to delete the records.