Student

Regulatory > Summary > Student > Student Summary
Use this page to view, edit, or delete download records for Student and FTE submissions.

To view student download records

1. Select Regulatory > Summary > Student > Student Summary
2. Search for the students for whom you want to review download records. Click on a student link to display data.
3. Choose the download record you want to display from the Record Type drop-down menu.
4. On the Student Summary page, select the submission you want to view from View Type field. To view all download data for the student, select View History. Note that the list of possible submissions includes submissions for which this student may not have data.
5. Click the Open in New Window button to view the selected record in a pop up window. This option is available for each record for the student.
6. To display other students from your search, click the left (Next) and right (Previous) arrows next to the student's name in the top left corner of the page. After you have clicked the right arrow (Next), the left arrow (Previous) button will be enabled so you can navigate forward and backward through the list of students.

To edit student download records

We recommend that you make changes to the source data and run the download option if you need to correct data. 

1. Display the student, submission, and download record you want to edit. Refer to the To View student download records procedure for more information.
2. Click the Select Edit Mode button.
3. Change data as needed. Make sure that the data you enter is valid as defined by the state. This page does not validate data.
4. Click Save.

To add a record

You must be in View Mode to add a new record. This is the default view.

1. Display the student, submission, and download record you want to add. Refer to the To View student download records procedure for more information.
2. If you are in Edit Mode, click the Select View Mode button.
3. Add a new record for the student in the Insert New Row section that displays above the existing download records.
4. Enter a check in the Override box if the download option should not rebuild the record. No fields in this record will be updated by the download option.
5. Click Save.

If an administrator chooses to delete overrides for a submission when running the download option, the record will be overwritten.

To delete a record

1. Display the student, submission, and download record you want to delete. Refer to the To View student download records procedure for more information.
2. Click the Select Edit Mode button.
3. Select the Delete checkbox for each record to delete.
4. Click Save.