Initial Evaluation and Eligibility Timelines File (U)

The following table shows the CEDARS field numbers, field names, the eSchoolPlus Tables and Columns and where the data is coming from in eSchoolPlus for the Initial Evaluation and Eligibility Timelines (U) State file.

Field #	Field Name	Required?	eSchoolPlus Table	eSchoolPlus Column	Where to find data in eSchoolPlus
U01	School Year	Yes	N/A	N/A	From the School Year prompt on Create CEDARS Download/Extract page
U02	Serving County District Code	Yes	reg_district	state_code_equiv	District > Preferences panel > Other section: State Equivalency Code
U03	District Student ID	Yes	reg_entry_with	student_id	Entry/Withdrawal: Student ID
U04	SSID	Yes	reg_personal	state_report_id	Personal > General panel: State SSID
U05	Date of Initial Referral	Yes	reg_user	field_value where screen_number = 432 and field_number = 1	WA Initial Evaluation and Eligibility: Initial Referral
U06	Date District Received Consent	Yes	reg_user	field_value where screen_number = 432 and field_number = 2	WA Initial Evaluation and Eligibility: District Received Consent
U07	Date of Initial Evaluation/Eligibility Determination	Yes	reg_user	field_value where screen_number = 432 and field_number = 3	WA Initial Evaluation and Eligibility: Initial Evaluation/Eligibility
U08	School Days to Complete Initial Evaluation/Eligibility	Yes	Calculated	Calculated	Number of days student is present between DATE_RECEIVED_CONSENT and DATE_INITIAL_EVALUATION_ELIGIBILITY_DETERMINATION (partial days get rounded up)
U09	Reason for Late Initial Evaluation/Eligibility	Conditional. Required when Element U08 is greater than 35.	reg_user	field_value where screen_number = 432 and field_number = 4	WA Initial Evaluation and Eligibility: Reason for Late Initial Eval
U10	Outcome of Initial Evaluation/Eligibility	Yes	reg_user	field_value where screen_number = 432 and field_number = 5	WA Initial Evaluation and Eligibility: Initial Eval Outcome
U11	Date of Initial IEP Meeting	Conditional. Required when Element U10 is 1.	reg_user	field_value where screen_number = 432 and field_number = 6	WA Initial Evaluation and Eligibility: Initial IEP Meeting
U12	Reason for Late Transition from Part C	Conditional. Required if U11 is greater than or equal to B09. U12 must be null if U11 is not null and is on or before the student's third birthday. U12 must be null if U11 is null and U07 is on or before the student's third birthday. U12 is required if U11 is null and U07 is after the student's third birthday.	reg_user	field_value where screen_number = 432 and field_number = 7	WA Initial Evaluation and Eligibility: Reason for Late Transition From Part C

If the date of Initial IEP Meeting (DateInitialIEPMeeting) is not blank, the Reason for Late Transition from Part C (ReasonForLateTransitionFromPartC) must be blank and is saved as NULL.

U09 - Reason for Late Initial Evaluation/Eligibility

* These exceptions are considered allowable per state and federal guidance.

Code	Ethnicity Collection Method Type
1	Parent and district agreed to extend the evaluation timeline per the requirements of WAC 392-172A-03005(c). *
2	Parent repeatedly failed to produce the student for the evaluation. WAC 392-172A03005(d)(i). *
3	The student transferred in from another district after the consent was obtained and the evaluation had begun but not yet been completed by the sending school district, including a determination of eligibility. WAC 392-172A-03005(d)(ii). *
4	District scheduling/staffing issues and no agreement to extend.
5	The agreement to extend the evaluation timeline did not meet requirements per WAC 392-172A-03005(c). *
6	Data entry/tracking error(s).
7	Other

U10 - Outcome of Initial Evaluation/Eligibility

Code	Ethnicity Collection Method Type
1	Determined Eligible for Special Education Services (Develop IEP)
2	Determined NOT Eligible for Special Education Services (Process Complete, no IEP to develop)
3	Determined Eligible for Special Education Services (Process Complete, no IEP to develop)
4	Determined Eligible for Special Education Services and transitioning from the State Part C Program (Develop IEP)
5	Determined NOT Eligible for Special Education Services and transitioning from the State Part C Program (Process Complete, no IEP to develop)
6	Determined Eligible for Special Education Services and transitioning from the State Part C Program (Process Complete, no IEP to develop)

U12 - Reason for Late Transition from Part C

* These exceptions are considered allowable per state and federal guidance.

Code	Ethnicity Collection Method Type
1	Parent refusal to provide consent caused delayed evaluation or initial services. *
2	Parent repeatedly failed to produce the student for the evaluation. *
3	The student transferred in from another district after the consent was obtained and the evaluation had begun but not yet been completed by the sending school district, including a determination of eligibility. *
4	Student was referred to Part C less than 90 days prior to student’s third birthday. *
5	Transition planning meeting convened by Part C did not occur at least 90 days prior to student’s third birthday.
6	Referred to Part B less than 90 days prior to the student’s third birthday.
7	District scheduling/staffing issues.
8	Parent and district agreed to extend the evaluation timeline (district has documented the agreement to extend).
9	Data entry/tracking error(s).
10	Other
12	Student not transitioning from State Part C Birth to Three Program * (deactivated)