Overview of Virginia State Reporting
Virginia State Reporting in eSchoolPlus comprises data entry pages to capture Virginia specific information and several State submissions:
- Student Record Collection (SRC):
- Fall
- Spring
- End-of-Year (EOY)
- Summer
- EIMS
- Master Schedule Collection (MSC):
- Fall
- End-of-Year (EOY)
- Student Behavior and Administrative Response Collection (SBAR)
Discipline, Crime and Violence (DCV) Annual Report- State Report ID (SDU)
The following table lists the Virginia State Reporting submissions, a brief description and the timeline for the submission.
Submission | Description from State Document | Submission Timeframe and Due Date |
|---|---|---|
Fall Student Record Collection (SRC) | School divisions submit information reflecting student records as of October 1. The reported information is used to revise average daily membership (ADM) estimates and to finalize the state budget submitted by the governor. | Due in mid-October |
Spring Student Record Collection (SRC) | School divisions submit information reflecting student records as of March 31. The reported information is used to determine final SOQ accounts (basic aid, fringe benefits, and so on) and several other direct aid to public education accounts. | Due in mid-April |
End of Year Student Record Collection (SRC) | School divisions submit information reflecting student records as of the last day of the school year. In addition, school divisions report the number of days in session and instructional hours. | Due in mid-July |
Summer Student Record Collection | This submission includes information reflecting summer school graduates and CTE finisher information. | Due August 23 |
Fall Master Schedule Collection (MSC) | School divisions submit course-enrollment data linking courses taught to teacher qualifications. This data is required to satisfy federal assurances for Indicators (b)(1), (b)(2), and (b)(3) of the State Fiscal Stabilization Fund. | Due in early December |
End of Year Master Schedule Collection (MSC) | School divisions submit course data linking teachers to students and courses taught. This data is required to satisfy federal assurances for Indicators (b)(1), (b)(2), and (b)(3) of the State Fiscal Stabilization Fund. | Due in end of August |
Student Behavior and Administrative Response Collection (SBAR) | School divisions submit data to the Virginia Department of Education (VDOE) on events, behaviors, and responses that occur within the Local Education Agency (LEA), private providers to the students for whom the LEA is responsible, or the public regional programs to the students for whom the LEA is responsible. The SBAR is collected twice a year:
| Due twice a year.
|
|
|
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State Report ID (SDU) | Districts request State IDs by creating a file from eSchoolPlus and upload a file into eSchoolPlus from the State after the State has assigned State IDs. | N/A |