Mark Reporting Setup
In order to report Courses to the State in the Course Enrollment collection, you must set up your courses with the appropriate State Course Code. For the Virginia Transcript to print properly, you must ensure that your Level table is setup properly and that your Transcript Views are setup correctly.
Course Equivalency Setup
Administration > Mark Reporting Setup > Calculation Setup > Course Equivalency Setup
For each building that offers Mathematics and Science courses for seventh, eighth and high school students, and also offers CTE Courses to be reported, you must create a Course Equivalency Setup record. You should have the following values in these fields. All other fields should be blank.
Field | Selection |
|---|---|
Building | When you go to the Course Equivalency Setup page, click on the appropriate building to create the record. |
Course Equivalency View | Check 'One Part'. |
Course Retake Rule | Select R – Use Most Recent Mark in State Course. This field will not be used in Virginia, but must have a value. |
Report Card Data Warehouse Information | Select R – Use Regular Courses only to Calculate. |
Transcript Data Warehouse Information | Select R – Use Regular Courses only to Calculate. |
Assign Course Credit Calculation | Select R – Use Regular Courses only to Calculate. |
Course Equivalency Definition
Administration > Mark Reporting Setup > Calculation Setup > Course Equivalency Definition
Use this option to associate one State Course Code with several courses in a building. Optionally, you may update the State Course for courses individually on the Course Catalog page. Select the Building, select the State Course and then in the 1-Part Courses section of the page, select/enter the courses that should be associated with this particular State Code.
Transcript View
Administration > Mark Reporting Setup > View Setup > Transcript View Setup
Your Transcript Views must be set up to use the VA State Reporting template:
- Select any building you want to configure this template
- On the View Definition panel, click Additional Options. Select Download Custom Template.
- Click on the Upload button
- When the window opens click on Browse and search for the templates in the location where you have them stored.
- Select VA_TranscriptCourseSubreport.rpx and click on Upload. This file MUST be uploaded first.
- Once the file is in the Report Template field, click on the Upload button again.
- Select the VA_TranscriptPrintTemplate.rpx and click on Upload.
- To verify that both the templates have been uploaded successfully, click on the "Download Custom Template" link. Both the .rpx files that have been uploaded should appear in the window.
- The VA_TranscriptPrintTemplate.rpx is the template that needs to be in the Report Template field when printing transcripts.