Texas State Reporting Setup
Several validation tables and district-defined pages are used to set up Texas State Reporting.
Texas Validation Tables
Menu path: Select Administration from the main menu, select General Setup submenu, select District, and then select Validation Tables. Choose Texas State Reporting for Applications. Select the required table name for Validation Table.
This section provides information on the validation tables created specifically for use in Texas state reporting. Your state reporting team defines and maintains the data in these tables.
Campus ID of Accountability
This validates the Campus ID of Accountability and Campus ID of Residence for PEIMS reporting. Create all necessary values for these fields in this table. All e0266 values should be official Texas county/district/campus numbers.
The County ID of Residence contains the home campus number for students considered transfers (the student is not attending school in the district where he resides and has obtained official permission from the state to transfer to another district). This occurs most often with children of staff members who live outside the district but bring their children to attend school in the district where they teach.
The Campus ID of Accountability contains the home campus number for students who attend a campus that is not rated in the state accountability system. Their test scores and other data should be used in the accountability rating of a building other than the enrollment campus. This occurs most often with JJAEP placements. Discipline campuses are not included in the state accountability rating, but the test scores of students enrolled at these types of schools are included in the rating of the school in which they came from.
Field | Settings |
|---|---|
e0266 | Enter the county/district/campus number. |
e0267 | Enter the description of the county/district/campus number. |
Discipline Campus IDs
Define the building placement to report for disciplinary actions. You must define this record for all actions in buildings where students are placed.
Field | Settings |
|---|---|
Building | Enter the local building number. |
PEIMS Action Code | Enter the state equivalency code for the disciplinary action that results in placement. |
Code | Enter the local number for the county/district/campus of disciplinary campus for placement. This value defaults in the Assignment Building field on the Action page. |
Description | Enter the name of the disciplinary placement. |
Lunch Group
Define the lunch times to exclude when calculating the Monthly Minutes for the 090 record and OFSDP if your district schedules students for a period that includes the times for the course and lunch. If your district schedules students for lunch, you do not need to define lunch groups.
For example, Period 4 meets from 10:45 to 12:00, but during Period 4, lunch A meets from 10:45 to 11:05, lunch B meets from 11:10 to 11:30, and lunch C meets from 11:35 to 11:55. After you define lunches, you can assign the appropriate lunch to courses where students have lunch in the class period.
Each code in this table must be unique. If you have multiple buildings for which you need to define lunch group codes, add the building number to the code to help users select the appropriate lunch group for a course. A course can have multiple lunch groups so that users can enter a comma-delimited list of lunch codes on the PEIMS Course page. However, users cannot use table help to select codes and must enter these codes manually.
Field | Description |
|---|---|
Code | Enter up to 5 characters to define the lunch group. |
Description | Enter a description of the lunch group. |
Building | Enter the building number that this lunch group applies to. |
Cycle Day | Enter the cycle day that this lunch group applies to. If you need to enter the same time for all cycle days, enter ALL. |
Start Time | Enter the time that this lunch starts. Enter time as HH:MM AM or HH:MM PM. |
End Time | Enter the time that this lunch ends. Enter time as HH:MM AM or HH:MM PM. |
Organization Shared Services
If your district participates in a shared services arrangement, including cooperative fiscal agents, define records for the Shared Services Type and Fiscal Agent ID.
Pass Fail Indicators
To have the Calculate Pass Fail Indicators option return a specific indicator based on the credit override reason entered for a student, enter the applicable credit override reason in the Pass Fail Indicators table.
Field | Settings |
|---|---|
Code | Pass Fail indicator code. |
Description | Description of the pass fail indicator. |
Override Flag | Enter the Mark Reporting Credit Override Reason code for which you want to return the pass fail indicator. |
Pass/Fail Setup
Determine the semester and final mark types used by the Pass/Fail Calculation, Course Download, and Summer Staff and Student Downloads. Records must exist for each building in which courses are defined.
Field | Settings |
|---|---|
Building | The building for the setup. |
HS Sem Mark Types | A comma-delimited list of marks on which credit is issued and semesters are defined. This can be blank only if the building does not include high school courses. The number of times a course receives this mark determines the number of sequences processed. |
HS Final Mark Types | A comma-delimited list of marks issued for a high school course's final grade. This can be blank only if the building's 415 records do not include the final grade. |
Non HS Mark Types | A comma-delimited list of marks issued for a non-high school course's final grade. Middle schools and elementary schools must define this. |
EOC Mark Types | Comma-delimited list of marks defined for the End of Course test. The Pass/Fail calculation references this field to find an EOC mark type for a course where the student has passing marks for the HS Sem Mark Types but fails to receive credit. If the calculation finds a failing EOC test score, it assigns the student the Pass/Fail Indicator = 07 – Course Passed, No Credit (Other Parts of Course Not Passed). Verify the building's Average Setup in Mark Reporting includes End of Course test mark types. |
Hs Building Types | A comma-delimited list of building types used to define a course as a high school course. |
Attempted Ovr Reason | Code for the Credit Override Reason that indicates the student did not take a course for credit, as in an audited course. If the Pass/Fail Calculation finds this code in the Mark Entry by Student page's Attempted Credit Override Reason, it skips the course and does not assign a Pass/Fail Indicator. |
Pass/Fail Setup Examples
Field | High School | Middle School | Elementary School |
|---|---|---|---|
HS SEM Mark Types | SEM Mark type issued each semester that determines if a student passed the specific semester. All high school buildings must have a mark selected. | SEM Mark type issued each semester for courses taken for high school credit. Determines if a student passed the specific semester. If the school offers high school courses, a mark must be selected. | Blank. |
HS Final Mark Types | FIN Mark type that holds the final grade for the course. If a final mark is not issued, leave this field blank. | FIN Mark type that holds the final grade for the course taken for high school credit. Determines are used to indicate if a student passed the course. If a final mark is not issued, leave this field blank. | Blank. |
Non HS Final Mark Types | Blank. | FIN Mark type issued at the end of middle school course indicating the final grade. Determines if the student passed the course. | FIN The mark type issued at the end of the course to indicate whether the student passed. |
EOC Mark Types | Mark types used to average an End of Course assessment into a student's course grade. If not used, leave this field blank. The mark types selected would be used in a Mark Average Setup. | If the building includes high school courses using End of Course Assessments as part of the final grade, select the mark types identifying those tests. To be factored into the Pass/Fail Calculation, the mark types need to be included in a Mark Reporting Average Setup for the building. Leave the field blank if no high school courses are involved or End of Course Assessments are not used. | Blank. |
HS Building Types | HIGH Building type defined for high school courses. | HIGH If the building does not include high school courses, leave this field blank. | Blank. |
Report Periods
Define records for reporting periods 1-6. This determines the 425 reporting period and should include all dates in the reporting period, including weekends.
Texas Configuration
You can only have one record in this table. You must update this record for each submission.
Field | Settings |
|---|---|
Row Num | Enter the row ID. |
Snapshot Date | Enter the snapshot date for the submission. |
Resubmit Date | Enter the resubmit date. |
Last School Date | Last day of enrollment for the submission. This date is used to determine values for fields that are date tracked. |
Esy Aggregate | Indicate if extended year information aggregates totals or minutes for each service date.
|
Biling Summer Start Date | Start date to use to select the Bilingual/ESL Summer program records to report. |
Biling Summer End Date | End date to use to select the Bilingual/ESL Summer program records to report. |
Sub 4 Dual Credit School Year | The four-digit school year checked by the PEIMS download when creating 415 records (Dual Credit courses) for the Extended Year submission. For example, enter 2022 for the 2021-2022 school year. |
Sub 4 Dual Cred Env | Select if the PEIMS download should include Dual Credit courses in your regular or summer school Master Schedule. Enter R for regular year or S for summer school. |
Audit Report in Tac | Select to include the ability to print the attendance verification report in TAC. |
Texas GPA By Year
Specify an exception where you want to extract a GPA type other than the default GPA type for students in a building and graduation year. If there is no record, TREx uses the GPA Type to Report for AVG on the TREx Building Export Configuration.
Most districts do not need to define a GPA By Year record.
Field | Settings |
|---|---|
Building | Building number of the enrollment building of the students for whom you want to use the specified GPA type. |
Academic Year | Enter the academic year for the students for whom you want to use the specified GPA type. |
Course | Do not use. |
GPA Type | Code for the GPA type you want to use. |
| Grade Level | Enter the grade level value. |
Texas Medical Configuration
PowerSchool populates this table, but you may need to change values if the district adds exemption codes or uses pre-defined exemptions different from the initial configuration.
Field | Settings |
|---|---|
Code | Enter 1. You should only have one row in this table. |
UpToDate | List immunization status codes considered as current on immunizations:
Do not list EX and NA. |
Delinquent | List immunization status codes considered delinquent or past due on the state immunization report. This comes pre-populated with
Do not list EX and NA. |
Provisional | List immunization exemption codes that are provisionally exempt from immunizations:
|
Medical | List immunization exemption codes that are medically exempt from immunizations:
|
Religious | List immunization exemption codes that are religiously exempt from immunizations:
|
Conscientious | List immunization exemption codes that are conscientiously exempt from immunizations:
|
Texas Session Type
This table is used for TREx exports and specifies the type of courses offered by building/year. The options are:
- S - Semester for two grades (default).
- T - Trimester for three grades.
- Q - Quarter for four grades.
No entry is required if the school only exports semester grades. This option calculates the maximum number of grades to expect for a course, so always use the option that specifies the highest number of possible grades. For example, if you have both semester and quarter courses, enter Q.
PEIMS Crisis Indicator Codes
TEA announced COVID-19 crisis codes to be used for reporting student engagement with online learning for the 2019-20 and 2020-21 Summer Submission. These values are reported for all students active within the district on the last day of the 2019-20 and 2020-21 school year.
| Code | Description | State Code Equiv |
|---|---|---|
| 7A | COVID-19: Engaged for the majority of the time period. | 7A |
| 7B | COVID-19: Not contactable for the entire time period. | 7B |
| 7C | COVID-19: Not contactable before May 1st; Contact made May 1st or after but not engaged through the end of the school year. | 7C |
| 7D | COVID-19: Not contactable before May 1st; Contact made May 1st or after and engaged through the end of the school year. | 7D |
| 7E | COVID-19: Contactable but not engaged for the majority of the time period. | 7E |
| 7F | COVID-19: Contactable but not engaged before May 1st; Not contactable May 1st or after. | 7F |
| 7G | COVID-19: Contactable but not engaged before May 1st; Engaged May 1st or after through the end of the school year. | 7G |
| 7H | COVID-19: Engaged before May 1st; Not contactable May 1st through the end of the school year. | 7H |
| 7I | COVID-19: Engaged before May 1st; Not engaged May 1st through the end of the school year. | 7I |
| 8A | COVID19: On September 28, 2020 the student is being instructed on-campus. | 8A |
| 8B | COVID19: On September 28, 2020 the student is being instructed through the remote synchronous method. | 8B |
| 8C | COVID19: On September 28, 2020 the student is being instructed through the remote asynchronous method. | 8C |
| 9A | COVID19: On October 30, 2020 the student is being instructed on-campus. | 9A |
| 9B | COVID19: On October 30, 2020 the student is being instructed through the remote synchronous method. | 9B |
| 9C | COVID19: On October 30, 2020 the student is being instructed through the remote asynchronous method. | 9C |
| 1A | COVID19: On January 29, 2021 the student is being instructed on-campus. | 1A |
| 1B | COVID19: On January 29, 2021 the student is being instructed through the remote synchronous method. | 1B |
| 1C | COVID19: On January 29, 2021 the student is being instructed through the remote asynchronous method. | 1C |
| 2A | COVID19: On March 31, 2021 the student is being instructed on-campus. | 2A |
| 2B | COVID19: On March 31, 2021 the student is being instructed through the remote synchronous method. | 2B |
| 2C | COVID19: On March 31, 2021 the student is being instructed through the remote asynchronous method. | 2C |
PK School Type Codes
| Code | Description | State Code Equiv |
|---|---|---|
| 01 | Non-Public Pre-K Head Start | 01 |
| 02 | Public Pre-K | 02 |
| 05 | Non-Public Pre-K Licensed Child Care | 05 |
| 07 | Public Pre-K Head Start | 07 |
| 08 | Public Pre-K Licensed Child Care | 08 |
| 10 | Non-Public Pre-K | 10 |
| 11 | In-District Charter Partnership | 11 |
| 99 | Other | 99 |
Day Type Codes
Define the code and description for the school day type.
| Code | Description | State Code Equiv |
|---|---|---|
| 03 | Closed COVID19 - TEA Approved | 03 |
| 04 | Closed COVID19 - Not Approved | 04 |
| ADSY | Additional Day School Year | ADSY |
| C | School Closure due to Weather | |
| E | Early Release | ED |
| F | Final Exams | |
| H | Holiday | H |
| I | In-Service Training | T |
| O | Other | O |
| T | TAKS/STAAR Testing | |
| W | Weather Make Up Day | W |
Role IDs
You must define this record for all staff in all buildings.
| Code | Description |
|---|---|
| 002 | Art Therapist |
| 004 | Assistant/Associate/Deputy Superintendent |
| 005 | Associate School Psychologist |
| 006 | Audiologist |
| 007 | Corrective Therapist |
| 008 | School Counselor |
| 011 | Educational Diagnostician |
| 012 | District Instructional Program Director or Executive Director |
| 013 | Librarian |
| 015 | Music Therapist |
| 016 | Occupational Therapist |
| 017 | Certified Orientation & Mobility Specialist |
| 018 | Physical Therapist |
| 019 | Physician |
| 020 | Principal |
| 021 | Recreational Therapist |
| 022 | School Nurse |
| 023 | LSSP/Psychologist |
| 024 | Social Worker |
| 025 | Special Duty Teacher |
| 026 | Speech Therapist |
| 027 | Superintendent |
| 028 | Teacher Supervisor |
| 029 | Teacher |
| 030 | Truant Officer/Visiting Teacher |
| 032 | Work-Based Learning Site Coordinator |
| 033 | Educational Aide |
| 036 | Certified Interpreter |
| 037 | Non-Certified Interpreter |
| 040 | Athletic Director |
| 041 | Teacher Facilitator |
| 042 | Teacher Appraiser |
| 043 | Business Manager |
| 044 | Tax Assessor And/Or Collector |
| 045 | Director Of Personnel/Human Resources |
| 047 | Substitute Teacher |
| 054 | Department Head |
| 055 | Registrar |
| 056 | Athletic Trainer |
| 058 | Other Campus Professional Personnel |
| 060 | Executive Director |
| 061 | Assistant-Associate-Deputy Executive Director |
| 062 | Component-Department Director |
| 063 | Coordinator-Manager-Supervisor |
| 064 | Specialist-Consultant |
| 065 | Field Service Agent |
| 079 | Other Education Service Center Professional |
| 080 | Other Non-instructional District Professional Personnel |
| 087 | Teacher |
| 100 | Instructional Materials Coordinator |
| 101 | Legal Services |
| 102 | Communications Professional |
| 103 | Research/Evaluation Professional |
| 104 | Internal Auditor |
| 105 | Security |
| 106 | District/Campus Information Technology Professional |
| 107 | Food Service Professional |
| 108 | Transportation |
| 109 | Athletics (Other than Athletic Director) |
| 110 | Custodial (Professional/Mgmt) |
| 111 | Maintenance (Professional/Mgmt) |
| 112 | Business Services Professional |
| 113 | Other District Exempt Professional Auxiliary |
| 114 | Other Campus Exempt Professional Auxiliary |
| 115 | Psychiatric Nurse |
| 116 | Licensed Clinical Social Worker |
| 117 | Licensed Professional Counselor |
| 118 | Licensed Marriage and Family Therapist |
| 119 | Family and Community Liaison |
| 120 | Instructional Coach |
Staff Type Codes
Define the code and description for the Staff type as per the TWEDS table.
| Code | Description | State Code Equiv |
|---|---|---|
| 1 | School District Or Charter School Employee | 1 |
| 2 | Contracted Professional Staff (Instructional and Non-Instructional with ROLE-ID in C021 code table) - this is Inactive | 3 |
| 3 | Contracted Professional Staff (Instructional and Non-Instructional with ROLE-ID in C021 code table) | 3 |
As Of Status Codes
| Code | Description |
|---|---|
| 0 | Enrolled in Prior Year, not Enrolled Before Current Year Fall Date. |
| 1 | The student Was Enrolled on the PEIMS Fall As-Of-Date. |
| 2 | The student Was Enrolled in Current Year, Not Enrolled on PEIMS Fall As-Of-Date. |
| A | Enrolled Prior Year but never enrolled Current Year. |
| B | Enrolled in Start Window & on Current Year Fall As-of Date. |
| C | Enrolled in Start Window, But Not on Current Year Fall As-of Date. |
| D | Enrolled Prior Year, Not in Start Window, but enrolled on Current Year Fall As-of Date. |
| E | Enrolled Prior Year & in Current Year, but not in Start Window or on Fall As-of Date. |
| F | Not Enrolled Prior Year, Not in Start Window, but enrolled on Current Year Fall As-of Date. |
| G | Not Enrolled Prior Year, was enrolled Current Year, but Not in Start Window or On Fall Date. |
| H | The student Was Enrolled on the final day of the school year. |
| I | The student Was Enrolled in Current Year, Not Enrolled on the final day. |
| X | For all students in grades EE-06. |
Industry Certification Licensure Codes
| Code | Description | State Code Equiv |
|---|---|---|
| 000 | 000 Not Applicable | |
| 010 | Adobe Certified Associate After Effects | 010 |
| 011 | Adobe Certified Associate Animate | 011 |
| 012 | Adobe Certified Associate Creative Cloud | 012 |
| 013 | Adobe Certified Associate Creative Suite 6 | 013 |
| 014 | Adobe Certified Associate Flash | 014 |
| 015 | Adobe Certified Associate Illustrator | 015 |
| 016 | Adobe Certified Associate InDesign | 016 |
| 017 | Adobe Certified Associate Photoshop | 017 |
| 018 | Adobe Certified Associate Premiere Pro | 018 |
| 019 | Adobe Certified Associate Visual Design Specialist | 019 |
| 020 | Adobe Certified Associate Web Design Specialist | 020 |
| 030 | Adobe Certified Expert After Effects | 030 |
| 031 | Adobe Certified Expert Illustrator | 031 |
| 032 | Adobe Certified Expert InDesign | 032 |
| 033 | Adobe Certified Expert Photoshop | 033 |
| 034 | Adobe Certified Expert Web Premiere Pro | 034 |
| 040 | Aerospace Manufacturing | 040 |
| 100 | 100 API Welding | 100 |
| 101 | Apple App Development with Swift | 101 |
| 102 | Apple Final Cut Pro X | 102 |
| 103 | Apple iWork | 103 |
| 104 | Apple Logic Pro X | 104 |
| 110 | 110 ASE Air Conditioning | 110 |
| 120 | 120 ASE Auto Transmission | 120 |
| 121 | ASE Auto Transmission Entry Level | 121 |
| 130 | 130 ASE Automobile Service Technology | 130 |
| 131 | ASE Automobile Service Technology Entry Level | 131 |
| 140 | 140 ASE Brakes | 140 |
| 141 | ASE Brakes Entry Level | 141 |
| 150 | 150 ASE Electronic Systems | 150 |
| 151 | ASE Electrical/Electronic Systems Entry Level | 151 |
| 160 | 160 ASE Engine Performance | 160 |
| 161 | ASE Engine Performance Entry Level | 161 |
| 170 | 170 ASE Engine Repair | 170 |
| 171 | ASE Engine Repair Entry Level | 171 |
| 180 | 180 ASE Heating | 180 |
| 181 | ASE Heating and Air Conditioning | 181 |
| 182 | ASE Heating, Ventilation, AC (HVAC) Entry Level | 182 |
| 190 | 190 ASE Maintenance Light Repair | 190 |
| 191 | ASE Maintenance Light Repair Entry Level | 191 |
| 200 | 200 ASE Manual Drive Train | 200 |
| 201 | ASE Manual Drive Train Axles Entry Level | 201 |
| 210 | 210 ASE Mech Elec Components | 210 |
| 211 | ASE Mech Elec Components Entry Level | 211 |
| 220 | 220 ASE Non-Structural Analysis Damage Repair | 220 |
| 221 | ASE Non-Structural Analysis Damage Repair Entry Level | 221 |
| 230 | 230 ASE Painting & Refinishing (B2) | 230 |
| 231 | ASE Painting & Refinishing Entry Level | 231 |
| 240 | 240 ASE Refrigerant Recovery and Recycling | 240 |
| 250 | 250 ASE Structural Analysis Damage Repair | 250 |
| 251 | ASE Structural Analysis Damage Repair Entry Level | 251 |
| 260 | 260 ASE Suspension And Steering | 260 |
| 261 | ASE Suspension and Steering Entry Level | 261 |
| 270 | 270 ASE Truck Technician Brakes | 270 |
| 271 | ASE Truck Technician Brakes Entry Level | 271 |
| 280 | 280 ASE Truck Technician Diesel Engines | 280 |
| 290 | 290 ASE Truck Technician Drive Trains | 290 |
| 300 | 300 ASE Truck Technician Electronic Systems | 300 |
| 301 | ASE Truck Technician Electronic Systems Entry Level | 301 |
| 310 | 310 ASE Truck Technician HVAC | 310 |
| 320 | 320 ASE Truck Technician Suspension Steering | 320 |
| 321 | ASE Truck Technician Suspension Steering Entry Level | 321 |
| 330 | 330 Associate of (ISC)² | 330 |
| 331 | Autodesk Certified Professional or User AutoCAD | 331 |
| 332 | Autodesk Certified Professional or User AutoCAD Civil 3D | 332 |
| 333 | Autodesk Certified Professional or User Autodesk Revit Building Systems | 333 |
| 334 | Autodesk Certified Professional or User Revit Architecture | 334 |
| 335 | Autodesk Certified Professional or User Revit MEP Electrical | 335 |
| 336 | Autodesk Certified Professional or User Inventor | 336 |
| 340 | 340 AWS D1.1 Structural Steel | 340 |
| 350 | 350 AWS D9.1 Sheet Metal Welding | 350 |
| 351 | AWS Certified Welder | 351 |
| 360 | 360 AWS SENSE Welding Level 1 | 360 |
| 361 | Barber Operator License | 361 |
| 362 | Basic Structure Fire Protection | 362 |
| 365 | C++ Certified Associate Programmer | 365 |
| 366 | Certified Aerospace Technician | 366 |
| 367 | Certified Associate Project Management | 367 |
| 368 | Certified Cardiographic Technician | 368 |
| 369 | Certified Coding Associate | 369 |
| 370 | 370 Certified Dental Assistant | 370 |
| 380 | 380 Certified EKG Technician | 380 |
| 381 | Certified Electronics Systems Associate | 381 |
| 382 | Certified Engineering Technician - Audio Systems | 382 |
| 383 | Certified Fundamentals Cook | 383 |
| 384 | Certified Fundamentals Pastry Cook | 384 |
| 385 | Certified Hospitality & Tourism Management | 385 |
| 386 | Certified Insurance Service Representative | 386 |
| 390 | 390 Certified Nurse Aide/Assistant | 390 |
| 391 | Certified Occupational Therapy Assistant | 391 |
| 392 | Certified Ophthalmic Technician | 392 |
| 400 | 400 Certified Patient Care Technician (CPCT) | 400 |
| 401 | Certified Personal Trainer | 401 |
| 402 | Certified Respiratory Therapist | 402 |
| 410 | 410 Certified SOLIDWORKS Associate - Academic | 410 |
| 411 | Certified Surgical Technologist | 411 |
| 420 | 420 Certified Veterinary Assistant | 420 |
Career & Tech Indicator Codes
| Code | Description |
|---|---|
| 0 | No Participation in Career and Technology Courses (Retired) |
| 1 | Participant in a Career and Technology Course |
| 2 | Participant in a Coherent Sequence of Courses (Retired) |
| 3 | Participant in a Tech Prep Program |
| 4 | Not CTE |
| 5 | CTE Program Participant |
| 6 | CTE Program Concentrator |
| 7 | CTE Program Completer |
| E | CTE Program Explorer |
| 011 | Business Management (Retired) |
Contact Hours
| Code | Description |
|---|---|
| 0 | 0 Contact Hours |
| 1 | 1 Contact Hour |
| 2 | 2 Contact Hours |
| 3 | 3 Contact Hours |
| 4 | 4 Contact Hours (Retired) |
| 5 | 5 Contact Hours (Retired) |
| 6 | 6 Contact Hours (Retired) |
District CTE Program of Study Codes
You must define this record for all states. You can select these programs as applicable to the state, region, or if required to report to TSDS.
| Code | Description |
|---|---|
| 001 | Accounting and Financial Services |
| 002 | Advanced Manufacturing and Machinery Mechanics |
| 003 | Agribusiness |
| 004 | Animal Science |
| 005 | Applied Agricultural Engineering |
| 006 | Architectural Design |
| 007 | Automotive |
| 008 | Aviation Maintenance |
| 009 | Bio-Medical Science |
| 011 | Business Management |
| 012 | Carpentry |
| 013 | Cosmetology and Personal Care Services |
| 014 | Culinary Arts |
| 015 | Cybersecurity |
| 016 | Diesel and Heavy Equipment |
| 017 | Digital Communications |
| 018 | Distribution and Logistics |
| 019 | Early Learning |
| 020 | Electrical |
| 021 | Emergency Services |
| 022 | Engineering |
| 023 | Entrepreneurship |
| 024 | Environmental and Natural Resources |
| 025 | Exercise Science and Wellness |
| 026 | Family and Community Services |
| 027 | Food Science and Technology |
| 028 | Government and Public Administration |
| 029 | Graphic Design and Multimedia Arts |
| 030 | Health and Wellness |
| 031 | Health Informatics |
| 032 | Healthcare Diagnostics |
| 033 | Healthcare Therapeutic |
| 034 | HVAC and Sheet Metal |
| 035 | Information Technology Support and Services |
| 036 | Law Enforcement |
| 037 | Legal Studies |
| 038 | Lodging and Resort Management |
| 039 | Manufacturing Technology |
| 040 | Marketing and Sales |
| 041 | Masonry |
| 042 | Networking Systems |
| 043 | Nursing Science |
| 044 | Oil and Gas Exploration and Production |
| 045 | Plant Science |
| 046 | Plumbing and Pipefitting |
| 047 | Programming and Software Development |
| 048 | Refining and Chemical Processes |
| 049 | Renewable Energy |
| 050 | Teaching and Training |
| 051 | Travel, Tourism, and Attractions |
| 052 | Web Development |
| 054 | Construction Management and Inspection |
| 056 | Aviation (Flight) |
| 058 | Maritime |
| 059 | Medical Therapy |
| 060 | Welding |
| 061 | Drone (Unmanned Flight) |
| 062 | Geospatial Engineering and Land Surveying |
| 063 | Industrial Maintenance |
| 064 | Printing and Imaging |
| 065 | Retail Management |
Military Connected Student Codes
| Code | Description |
|---|---|
| 0 | Not a military-connected student. |
| 1 | The student in grade KG – 12 is a dependent of an active duty member of the United States military. |
| 2 | The student in grade KG – 12 is a dependent of a current member of the Texas National Guard (Army, Air Guard, or State Guard). |
| 3 | The student in grade KG – 12 is a dependent of a current member of a reserve force in the United States military. |
| 4 | Pre-kindergarten student is a dependent of a member of the military, member of the Texas National Guard, or member of the Reserve components of the military; who are currently on active duty or were injured or killed while serving on active duty. |
| 5 | The student in grade KG – 12 is a dependent of a former member of one of the following: the United States military, the Texas National Guard (Army, Air Guard, or State Guard), a reserve force in the United States military. |
| 6 | The student in grade KG – 12 was a dependent of a member of a military or reserve force in the United States military who was killed in the line of duty. |
ADA Eligibility Codes
| Code | Description/Transcript Description |
|---|---|
| 0 | Enrolled, Not In Membership |
| 1 | Eligible For Full Day Attendance |
| 2 | Eligible For Half Day Attendance |
| 3 | Eligible Transfer Student-Full Day |
| 4 | Ineligible-Full Day |
| 5 | Ineligible-Half Day |
| 6 | Eligible Transfer Student-Half Day |
| 7 | Eligible - Flexible attendance program participation |
| 8 | Ineligible - Flexible attendance program participation |
| 9 | Enrolled, Not In Membership Due To Virtual Learning |
Student Attribution Codes
Define the code and description for the ADA eligibility type.
| Code | Description/Transcript Description |
|---|---|
| 00 | No Attribution Code For This Student |
| 01 | Open Enrollment Chart School: Within Attendance/Geographic Boundaries |
| 02 | Juvenile Justice Alternative Education Program (JJAEP) TEC 37.011 |
| 03 | Public Education Grant (PEG) Program |
| 06 | Transfer Between Public School Districts |
| 07 | Student Attends School In The District, Lives Outside Of Texas |
| 08 | Student Lives In Texas, Outside Of District, In Juvenile Det/Correction Facility |
| 09 | Student Lives In Texas, Outside District, In Res Treatment Facility |
| 10 | Parent Referral To Texas School For The Deaf |
| 12 | Private School, Student With Disability In Special Ed Services |
| 13 | Texas Juvenile Probation Commission facility |
| 14 | Texas Juvenile Probation Commission facility |
| 15 | Texas Juvenile Probation Commission facility |
| 16 | Texas Juvenile Probation Commission facility |
| 17 | Texas Youth Commission facility |
| 18 | Texas Youth Commission facility |
| 19 | Texas Youth Commission facility |
| 20 | Texas Youth Commission facility |
| 21 | Residential treatment facility |
| 22 | Residential treatment facility |
| 23 | Residential treatment facility |
| 24 | Residential treatment facility |
| 25 | Texas Juvenile Justice Department facility By court order, not regularly assigned to the district: Student lives in the district boundaries while being served in the facility but before placement in the facility |
| 26 | Texas Juvenile Justice Department facility By court order, regularly assigned to the district: Student is regularly assigned to the district and is being served in the facility |
| 27 | Texas Juvenile Justice Department facility Not by court order, not regularly assigned to the district: Student lives in the district boundaries while being served in the facility but before placement in the facility |
| 28 | Texas Juvenile Justice Department facility Not by court order, regularly assigned to the district: Student is regularly assigned to the district and is being served in the facility |
| 29 | South Texas ISD [For South Texas ISD Use Only] |
| 30 | Child of Charter School Employee |
| 31 | Open Enrollment Charter School: Outside Attendance/Geographic Boundaries |
| 32 | Student-Initiated Transfer Due To Remote Learning |
Foster Care Indicator Codes
Define the code and description for the ADA eligibility type.
| Code | Description/Transcript Description |
|---|---|
| 0 | The student is not currently in the conservatorship of the Department of Family and Protective Services |
| 1 | The student is currently in the conservatorship of the Department of Family and Protective Services |
| 2 | Pre-kindergarten student was previously in the conservatorship of the Department of Family and Protective Services following an adversary hearing |
| 3 | Pre-kindergarten student is or ever has been in foster care in another state or territory if the child resides in this state (Texas). TEC, §29.153(b) |
Graduation Type Codes
Use this table to define the code and description for the graduation type.
| Code | Description/Transcript Description | State Code Equiv |
|---|---|---|
| 01 | Reg Grad Prg-Incl Tac 89.1070b1-Stus Recv Spc Ed & Rel Svcs | 5 |
| 04 | Cmp Iep & Ft Emp W/Slf-Help Skil W/O P Sch Srv-Tac89.1070c1 | 5 |
| 05 | Cmp Iep & Demonst Employability & Slf-Help Skl-Tac89.1070c2 | 5 |
| 06 | Cmp Iep & Acces To Srv,Employ,Edu Outsid P Edu-Tac89.1070c3 | 5 |
| 07 | Completion Of Iep & Age 22-Tac 89.1070(D) | 5 |
| 09 | Distinguished Achievement Program (1994-95,1995-96,1996-97) | 7F |
| 10 | Recommended High School Program (1994-95,1995-96,1996-97) | 7G |
| 11 | Min Hs Prg-Tac 74.11d,Incl Tac 89.1070b1-Stu Spced &Rel Svc | 7H |
| 12 | Min Hs Prg-Tac 74.11d,Incl Tac 89.1070b1-Stu Spced &Rel Svc | 7I |
| 13 | Min Hs Prg-Tac Ch 74,Incl Tac 89.1070b2-Stu Spced & Rel Svc | 3 |
| 14 | Recommended High School Program (1997-98) | 8B |
| 15 | Rec Hs Prg-Tac Ch 74,Incl Tac 89.1070b1-Stu Spced & Rel Svc | 1 |
| 16 | Distinguished Achievement Program (1997-98) | 9A |
| 17 | Dis Ac Prg-Tac Ch 74,Incl Tac 89.1070b1-Stu Spced & Rel Svc | 2 |
| 18 | Comp Min Ac Cred Req & Exmpt Ex Asmt-Min Hs Pr-Tac89.1070b2 | 3 |
| 19 | Comp Min Ac Cred Req & Exmpt Ex Asmt-Rec Hs Pr-Tac89.1070b1 | 1 |
| 20 | Comp Min Ac Cred Req & Exmpt Ex Asmt-Dis Ac Pr-Tac89.1070b1 | 2 |
| 21 | Min Hs Prg-Tac Ch 74,Incl Tac 89.1070b2-Stu Spced | 3 |
| 22 | Rec Hs Prg-Tac Ch 74,Incl Tac 89.1070b1-Stu Spced | 1 |
| 23 | Dis Ac Prg-Tac Ch 74,Incl Tac 89.1070b1-Stu Spced | 2 |
| 24 | Min Hs Prg-Tac Ch 74-Stu Spced Gr 9 after 2004 | 3 |
| 25 | Rec Hs Prg-Tac Ch 74-Stu Spced Gr 9 after 2004 | 1 |
| 26 | Dis Ac Prg-Tac Ch 74-Stu Spced Gr 9 after 2004 | 2 |
| 27 | Min Hs Prg-Tac Ch 74-Stu Spced Gr 9 after 2007 | 3 |
| 28 | Rec Hs Prg-Tac Ch 74-Stu Spced Gr 9 after 2007 | 1 |
| 29 | Dis Ac Prg-Tac Ch 74-Stu Spced Gr 9 after 2007 | 2 |
| 30 | Minimum High School Program TAC Ch. 74.72 for students receiving special ed services after 2013 | 3 |
| 31 | Recommended High School Program TAC Ch. 74.73 for students receiving special ed services after 2013 | 1 |
| 32 | Distinguished High School Program TAC Ch. 74.74 for students receiving special ed services after 2013 | 2 |
| 33 | Foundation High School Program TAC Ch. 74.1022 for students receiving special ed services (Students completing fourth/final year during 2014) | |
| 34 | Foundation High School Program TAC Ch. 74.1021 for students receiving special ed services (Students entered grade 9 after 2015 or entered grade 9 before 2015 and opted to graduate under Foundation HS Prog) | 1 |
| 35 | Comp Min Ac Cred Req & Exmpt Ex Asmt-FHSP Tac89.1070b1 | |
| 54 | Cmp Iep & Ft Emp W/Slf-Help Skil W/O P Sch Srv-Tac89.1070b2a | |
| 55 | Cmp Iep & Demonst Employability & Slf-Help Skl-Tac89.1070b2b | |
| 56 | Cmp Iep & Acces To Srv,Employ,Edu Outsid P Edu-Tac89.1070b2c | |
| 57 | Completion Of Iep & Age 22-Tac 89.1070b2d |
ASVAB Indicator Codes
Use this table to define the code and description for the ASVAB indicator type.
| Code | Description/Transcript Description | State Code Equiv |
|---|---|---|
| 00 | The district or open-enrollment charter school does not offer the Armed Services Vocational Aptitude Battery (ASVAB) test or an alternative career exploration test. | 00 |
| 01 | The district or open-enrollment charter school offers the Armed Services Vocational Battery (ASVAB) test. | 01 |
| 02 | The district or open-enrollment charter school offers an alternative career exploration test. | 02 |
Bilingual/ESL Fund Codes
Use this table to define the code and description for the Bilingual/ESL Fund type.
| Code | Description/Transcript Description | State Code Equiv |
|---|---|---|
| BE | The student in standard or alternative Bilingual or ESL program | BE |
| D1 | The student in Bilingual Dual Language Immersion/One-Way program | D1 |
| D2 | The student in Bilingual Dual Language Immersion/Two-Way program | D2 |
Alternative Language Program Codes
Use this table to define the code and description for the Bilingual/ESL Fund type.
| Code | Description/Transcript Description | State Code Equiv |
|---|---|---|
| 00 | The student does not participate in the alternative language program. | 00 |
| 01 | Alternative Bilingual Language Program | 01 |
| 02 | Alternative ESL Language Program | 02 |
Calendar Waiver Event Type Codes
Use this table to define the code and description for the Calendar Waiver event type.
| Code | Description/Transcript Description | State Code Equiv |
|---|---|---|
| 01 | Staff Development Waiver Day | 01 |
| 02 | Missed School Day | 02 |
| 03 | Shortened Waiver Day | 03 |
| 04 | Low Attendance Waiver Day | 04 |
| 05 | JJAEP School Day | 05 |
| 06 | Other Waiver Day | 06 |
Campus Enrollment Type Codes
Use this table to define the code and description for the Campus Enrollment type.
| Code | Description/Transcript Description | State Code Equiv |
|---|---|---|
| 01 | Zoned School (no transfers accepted) | 01 |
| 02 | Zoned School (transfers accepted) | 02 |
| 03 | Open Enrollment Charter School | 03 |
| 04 | Selective Enrollment School (Criteria-Based) | 04 |
| 05 | Combined Enrollment Type School | 05 |
| 06 | Special Assignment School | 06 |
| 07 | Selective Enrollment School (Special Program-Based) | 07 |
Class Role Codes
Use this table to define the code and description for the class role type.
| Code | Description/Transcript Description | State Code Equiv |
|---|---|---|
| 01 | Primary Teacher or Teacher Of Record | 01 |
| 02 | Secondary Teacher or Assistant Teacher | 02 |
| 03 | Support Teacher | 03 |
| 04 | PK Classroom Aide | 05 |
| 05 | Substitute Teacher | 04 |
Course Type Codes
Use this table to define the code and description for the course type.
| Code | Description/Transcript Description | State Code Equiv |
|---|---|---|
| 0 | Locally developed course that serves as appropriate alternatives to approved state graduation courses. Only students receiving special education services may participate. | 0 |
| 1 | A course for which a physical education credit or waiver is awarded through a substitution allowed. | 1 |
| 2 | A course that is part of a coherent sequence of Career and Technical Education (CTE) courses, the completion of which satisfies the Technology Applications graduation requirement. | 2 |
| 3 | A course for which credit is awarded based on the district’s evaluation of the student’s records from any school that operates outside of the Texas public or charter school system. | 3 |
| 4 | A CTE course that satisfies a specific graduation requirement as allowed. | 4 |
| 5 | Course Grade Average or Final Grade Average with STAAR EOC results. | 5 |
| A | Tech-Prep Course | A |
| B | Basic | B |
| C | Correspondence Course | C |
| D | Dual Credit | D |
| DT | Drill Team | DT |
| E | Credit by Exam | E |
| G | Gifted/Talented | G |
| H | Honors Course | H |
| I | IB Course | I |
| J | HS Course completed before grade 09 | J |
| K | Pre IB | K |
| L | Local Credit | L |
| P | AP Course | P |
| Q | Pre AP Course | Q |
| R | Summer School Course | R |
| RD | Summer School Course/Dual Credit | RD |
| S | Modified By ARD | S |
| T | Credit Verification | T |
| V | State-approved modified by ARD - SE students only modifications for TEKS | V |
| X | Innovative course approved for credit by State Board of Education or Commissioner of Education | X |
| Z | Distance Learning Course | Z |
Disability Category Codes
Use this table to define the code and description for the disability category.
| Code | Description/Transcript Description | State Code Equiv |
|---|---|---|
| 01 | Autistic/Autism | 01 |
| 02 | Deaf-Blindness (Deaf-Blind) | 02 |
| 04 | Developmental Delay | 04 |
| 05 | Emotional Disturbance | 05 |
| 06 | Hearing/Auditory Impairment (Auditory Impairment) | 06 |
| 07 | Infants and Toddlers with Disabilities (Non-Categorical Early Childhood) | 07 |
| 08 | Intellectual Disability | 08 |
| 10 | Orthopedic Impairment | 10 |
| 11 | Other Health Impairment | 11 |
| 12 | Speech or Language Impairment | 12 |
| 13 | Specific Learning Disability | 13 |
| 14 | Traumatic Brain Delay | 14 |
| 15 | Visual Impairment | 15 |
Disability Codes
Use this table to define the code and description for the disability type.
| Code | Description/Transcript Description | State Code Equiv |
|---|---|---|
| 00 | No Disability | 00 |
| 01 | Orthopedic Impairment | 01 |
| 02 | Other Health Impairment | 02 |
| 03 | Auditory Impairment | 03 |
| 04 | Visual Impairment | 04 |
| 05 | Deaf-Blind | 05 |
| 06 | Intellectual Disability | 06 |
| 07 | Emotional Disturbance | 07 |
| 08 | Learning Disability | 08 |
| 09 | Speech Impairment | 09 |
| 10 | Autism | 10 |
| 12 | Developmentally Delayed (DD) | 12 |
| 13 | Traumatic Brain Injury | 13 |
| 14 | Noncategorical Early Childhood | 14 |
Dyslexia Risk Codes
Use this table to define the code and description for the Dyslexia risk type.
| Code | Description/Transcript Description | State Code Equiv |
|---|---|---|
| 01 | Screened and determined to be not at risk for dyslexia or related disorders | 01 |
| 02 | Screened and determined to be at risk for dyslexia or related disorders | 02 |
| 03 | Not screened for dyslexia or related disorders | 03 |
Dyslexia Screening Exception Reasons Codes
Use this table to define the code and description for the Dyslexia screening exception reason.
| Code | Description/Transcript Description | State Code Equiv |
|---|---|---|
| 01 | Grade 1 Student Withdrew from the LEA On or Before January 31st (Grade 1 Dyslexia Screen Period End Date) | 01 |
| 02 | Kindergarten Student Withdrew from the LEA On or Before the Last Instructional Day of the School year (Kindergarten Dyslexia Screening Period End Date) | 02 |
| 03 | Grade 1 Student Enrolled in the LEA After January 31st (Grade 1 Dyslexia Screening Period End Date) | 03 |
| 04 | Student Currently Identified and Receives Dyslexia Services | 04 |
| 05 | Dyslexia Screening Inappropriate for the Child (Documented by ARD or 504 Committee) | 05 |
| 06 | Dyslexia Screening included in Special Education Evaluation or 504 Evaluation Process (Documented by ARD or 504 Committee) | 06 |
| 07 | Parent or Child Repeated Refusal for Dyslexia Screening (Documentation Required) | 07 |
| 08 | Student Absent During the Designated Dyslexia Screening and No Make-Up Provided During Screening Window (Constitutes Non-Compliance) | 08 |
| 09 | No Appropriately Trained and/or Qualified Individual in the LEA, as Required, to Conduct Dyslexia Screening (Constitutes Non-Compliance) | 09 |
| 10 | Technology Access or Failure (for example, Software) Prevented the LEA from Screening the Student for Dyslexia (Constitutes Non-Compliance) | 10 |
| 11 | No Dyslexia Screening Instrument Available or No Screening Instrument Adopted by District-Level Committee (Constitutes Non-Compliance) | 11 |
| 12 | Other (Reason Not Listed Above; Documentation Required, Potential Non-Compliance) | 12 |
EB Indicator Codes
Use this table to define the code and description for the EB indicator type.
| Code | Description/Transcript Description | State Code Equiv |
|---|---|---|
| 0 | Non-Emergent Bilingual | 0 |
| 1 | Identified As Emergent Bilingual (EB)/English learner (EL) | 1 |
| 3 | Student Reclassified from Emergent Bilingual (EB)/English learner (EL) Status - Monitored 3 (M3) | 3 |
| 4 | Student Reclassified from Emergent Bilingual (EB)/English learner (EL) Status - Monitored 4 (M4) | 4 |
| 5 | Former Emergent Bilingual (EB)/EL Student (effective after the fourth year of monitoring) | 5 |
| F | Student Reclassified from Emergent Bilingual (EB)/English learner (EL) Status - Monitored 1 (M1) | F |
| S | Student Reclassified from Emergent Bilingual (EB)/English learner (EL) Status - Monitored 2 (M2) | S |
TX Instructional Program Crosswalk Codes
Use this table to define the instructional program code with the building code and calendar state code equivalent value.
| Building | Calendar SCE | Instructional Program |
|---|---|---|
| 0 | 00 | 02 |
| 102 | 00 | 02 |
| 106 | 12 | 14 |
| 121 | 00 | 14 |
| 2 | 00 | 02 |
Post Secondary Certification Licensure Results Codes
Use this table to define the code and description for the Dyslexia screening exception reason.
| Code | Description/Transcript Description |
|---|---|
| 01 | IBC Earned. All IBC requirements completed, including passing examinations and any additional requirements. |
| 02 | IBC Examination Passed. All IBC requirements have not been completed to earn the certification. |
| 03 | IBC Examination Failed. |
Evaluation Delay Reason Codes
Use this table to define the code and description for the Child Find evaluation delay reason.
| Code | Description/Transcript Description |
|---|---|
| 01 | LEA Delay Due to Lack of Available Assessment Personnel |
| 02 | LEA Delay Due to Scheduling |
| 03 | LEA Delay Due to Late Report from Contracted Personnel |
| 04 | Parent Delay (No Detailed Records Maintained by LEA Regarding a Parent of a Child who Repeatedly Fails or Refuses to Produce the Child for the Evaluation or Eligibility Determination) |
| 05 | Parent Delay (Detailed Records Maintained by LEA Regarding a Parent of a Child who Repeatedly Fails or Refuses to Produce the Child for the Evaluation or Eligibility Determination) |
| 06 | LEA Agreement with Parent to Timeframe (No Detailed Records Maintained by LEA) |
| 07 | LEA Agreement with Parent to Timeframe (Detailed Records Maintained by LEA) |
| 08 | Part C (ECI) Did Not Notify/Refer Child to Part B at Least 90 Days Prior to the Child's Third Birthday |
| 09 | Other |
Validation Tables for Registration
Menu path: Select Administration from the main menu, select General Setup submenu, select District, and then select Validation Tables. Choose Registration for Applications. Select the required table name for Validation Table.
Races
Use this table to define the race code with the state code equivalent value and federal code equivalent.
| Code | Description | State Code Equiv | Federal Code Equiv |
|---|---|---|---|
| 1 | American Indian / Alaskan Native | E1059 | 2 |
| 2 | Asian | E1060 | 3 |
| 3 | Black | E1061 | 4 |
| 4 | Hispanic | E1064 | 1 |
| 5 | White | E1063 | 6 |
| 6 | Pacific Islander / Hawaiian Native | E1062 | 5 |
| 7 | More Than 1 | 07 | 7 |
| Z | TEA Use Only | Z |