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Prior Year Leavers

Prior Year Leavers refer to students who were enrolled in grades 7-12 during the previous school year but are not enrolled at the start of the current school year12. These students are categorized based on their status at the end of the prior year, such as having graduated, dropped out, or transferred to another school.

Prior Year Leavers

eSP Source Data

Tables: REG (r), REG_PERSONAL (rp), REG_ENTRY_WITH (rew), REG_BUILDING (rb), REG_USER (ru), REG_PROGRAMS (rps), TX_203, TX_100, TX_101, TX_102, TX_STU_INDUSTRY_CERTIFICATIONS

  • Records are reported only for students with valid, state-reportable Exit Code (E1001 Leaver Reason Code)

  • IndustryBasedCertifications and Diplomas are only reported for Graduates (Exit Code = 01) who graduated between 09/01 and 08/31 in the prior school year.

Most fields can be populated from a reporting table (TX_101, etc.) or from a core SIS location

  • Where applicable both sources are indicated

  • Use whichever source works better for publishing


Selection Criteria

Publish one record for each student with leaver record in TX_203 where:

  • School_Year = current school year

  • Submission_Type = 1 (Fall)

    • Submission_Type 3 records (End of Year) are not included in PriorYearLeavers

  • Must have corresponding TX_100, TX_101, and TX_102 record

    • Match on district, school_year, submission_type, student_id

  • TX_101.As_Of_Status in ('A','D','E')
    All data is previous year except AsOfStatusLastFridayOctober (TX_101.As_Of_Status, Submission_Type = 1)
    Prior Year Leavers include students in grades 7-12 prev year, with Fall AsOfStatus in ('A', 'D', 'E')
    1 - AsOfStatus A: students with enrollment in prior year but not current year, e.g.transfers, dropouts, graduates

    • Students do not have an enrollment in the current school year and would not otherwise be published

    • Graduation data in this resource has been moved from StudentAcademicRecords until the 2025-26 school year
      2 - AsOfStatus D & E: Students who reenrolled after the September count date

    • Students do have an enrollment in the current year but need to be reported as PriorYearLeavers

Resource Output

  • The localEducationAgencies resource is not dependent on the prior publishing of other Ed-Fi resources.

  • LEAs and Schools may upload (publish) data to the ODS in real time or on-demand ("Run Now" button).

Note: Click Export to export the data collection results to an Excel spreadsheet.

Resource

Data Element

Description

TX Element

TX Element Name

eSP Source

Required?

Comments

priorYearLeavers

 

 

studentUid

E1523

TX-UNIQUE-STUDENT-ID

TX_102. Unique_ID where School_Year = current School_Year being processed and Submission_Type = '1'
SIS Location - ru.field_value where ru.screen_number = 10165, ru.field_number = 1

Y-key

name

 

firstName

E0703

FIRST-NAME

TX_100.First_Name where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
SIS Location - r.first_name

Y

middleName

E0704

MIDDLE-NAME

TX_100.Middle_Name where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
SIS Location - r.middle_name

N

LastSurname

E0705

LAST-NAME

TX_100.Last_Name where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
SIS Location - r.last_name

Y

birthData

birthDate

E0006

DATE-OF-BIRTH

TX_101.Date_Of_Birth where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
SIS Location - r.birthdate

Y

sexDescriptor

E1325
E0004

SEX
SEX-CODE

TX_101.Gender where School_Year = current School_Year being processed and Submission_Type = '1'. TX_101.Gender is stored as 'M' or 'F'. - FPJ 12-22
SIS Location - reg.gender

Y

Mar 2022: TEA values changed from '01', '02' to 'M', 'F';
TX_101.Gender is stored as 'M' or 'F'.

schoolId

E0782

CAMPUS-ID-OF-ENROLLMENT

TX_203.Campus_ID where School_Year = current School_Year being processed and Submission_Type = '1'.  - FPJ 12-22
SIS Location - rew.building

Y-key

hispanicLatinoEthnicity

E1064

HISPANIC-LATINO-CODE

TX_101.Hispanic_Latino where School_Year = current School_Year being processed and Submission_Type = '1'. - FPJ 12-22
SIS Location - reg_personal.hispanic = 'Y'

TX

draft doc shows E1375

races

 

[Array]

TX

raceDescriptor

E1343

RACIAL-CATEGORY

TX_101.Am_Indian_Alaskan or TX_101.Asian or TX_101.Black or TX_101.Pacific or TX_101.White where School_Year = current School_Year being processed and Submission_Type = '1'. -FPJ 12-22
SIS Location - reg_ethnicities.ethnic_code, regtb_ethnicity.state_code_equiv

Y

SIS Location Notes: only where state_code_equiv in ('E1059', 'E1060', 'E1061', E'1062', 'E1064'); mapping from state_code_equiv to descriptor codeValue:

  • E1059 - '01' American Indian - Alaskan Native

  • E1060 - '02' Asian

  • E1061 - '03' Black - African American

  • E1062 - '04' Native Hawaiian - Pacific Islander

  • E1063 - '05' White

gradeLevelDescriptor

E1517

ENTRY-GRADE-LEVEL-TYPE

TX_101.Grade_Level where School_Year = current School_Year being processed and Submission_Type = '1'
SIS Location - reg_grade.state_code_equiv

Y

exitWithdrawDate

E3028

Not currently stored for non-graduate leavers.
For graduate leavers, TX_203.Date_Of_Graduation where School_Year = current School_Year being processed and Submission_Type = '1'
SIS Location - rew.withdrawal_date, last one in prev year

TX

Must be in prior year
TEA: First day after last day of attendance in prior school year - publish date as entered

exitWithdrawTypeDesciptor

E1001

LEAVER-REASON-CODE

TX_203.Leaver_Reason where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
SIS Location - regtb_withdrawal.state_code_equiv from rew.withdrawal_code, last one in prev year

Y

Must be in prior year

generationCodeDescriptor

E1303
E0706

GENERATION-CODE-SUFFIX
GENERATION-CODE

TX_100.Generation_Code where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
SIS Location - r.generation; single-char code, don't left-zero-pad to 2 chars

N

only if value is defined - changed to descriptor Oct 1 spec
C012 vlaidation table REGTB_GENERATION, use state_code_equiv

localStudentId

E0923

LOCAL-STUDENT-ID

TX_100.Student_ID where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
SIS Location - reg.studentid

TX

added 3-15-22

studentId

E0001

STUDENT-ID

TX_100.State_Report_ID where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
SIS Location - rp.state_report_id

TX

added 3-15-22

studentAttributionDescriptor

E1000

STUDENT-ATTRIBUTION-CODE

TX_101.Student_Attribution where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
SIS Location - rps.program_value where rps.program_id = '146', rps.field number = 13

TX

added Oct 1 spec

associateDegreeIndicator

E1596

ASSOCIATE-DEGREE-INDICATOR-CODE

TX_100.Assocdeg_Indicator where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
SIS Location - rps.program_value where rps.program_id = '146', rps.field_number = 37

TX

moved from studentAcademicRecords Feb 7, 2022

financialAidApplicationDescriptor

E1724

FINANCIAL-AID-APPLICATION-CODE

TX_203.Financial_Application_Code_E1724 where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
SIS Location - rps.program_value where rps.program_id = 'FAFSA', rps.field_number = 1

TX

removed 3-15-22, reinstated Aug 1 spec
TX_203.Financial_Application_Code_E1724 not found in old sample database, may need to use SIS location

asOfStatusLastFridayOctoberDescriptor

E3007

TX_101.As_Of_Status where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22

TX

Always comes from TX_101 where submission_type = 1, even when TX_203.submission_type = 3.

parentalPermissionDescriptor

E0896

PARENTAL-PERMISSION-CODE

rps.program_value where rps.program_id = '146', rps.field_number = 6

TX

Not currently stored in esp download table for leavers. - FPJ 12-22

LanguageInstructionProgramServiceDescriptor

E3034

E1042 Bilingual Program Type

  • rps.program_value where rps.program_id = '146', rps.field_number = 24


E1043 ESP Program Type

  • rps.program_value where rps.program_id = '146', rps.field_number = 25


E1642 Alternate Language Program Type

  • rps.program_value where rps.program_id = '146', rps.field_number = 121

TX

see mappings to descriptor codes in Language Instruction Program on Programs tab
Not currently stored in esp download table for leavers. - FPJ 12-22

TitleIPartAParticipantDescriptor

E0894

TITLE-I-PART-A-INDICATOR-CODE

 rps.program_value where rps.program_id = '147', rps.field_number = 1

TX

see full source description for Title I Program on Programs tab
Not currently stored in esp download table for leavers. - FPJ 12-22

EconomicDisadvantageDescriptor

E0785

ECONOMIC-DISADVANTAGE-CODE

TX_101.Economic_Disadv where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
rps.program_value where rps.program_id = '145', rps.field_number = 1

TX

EmergentBilingualIndicatorDescriptor

E0790

EMERGENT-BILINGUAL-INDICATOR-CODE

rps.program_value where rps.program_id = '146', rps.field_number = 5

TX

Not currently stored in esp download table for leavers. - FPJ 12-22

FosterCareTypeDescriptor

E1528

FOSTER-CARE-INDICATOR-CODE

TX_102.Foster_Care_Indicator where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
rps.program_value where rps.program_id = '146', rps.field_number = 31

TX

Q TEA: SEOA note says not to report this for leavers

HomelessStatusDescriptor

E1082

HOMELESS-STATUS-CODE

TX_101.Homeless_Status where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
rps.program_value where rps.program_id = '9005', rps.field_number = 7

TX

MilitaryConnectedStudentDescriptor

E1529

MILITARY-CONNECTED-STUDENT-CODE

TX_102.Military_Connected_Student where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
rps.program_value where rps.program_id = '146', rps.field_number = 32

TX

SpecialEducationStudent

E0794

SPECIAL-ED-INDICATOR-CODE

TX_203.Speci_Ed_Ind where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
rps.program_value where rps.programid = '148', rps.field_number = 4

TX

studentCharacteristics

[Array]

TX

Array of studentCharacteristicDescriptors, publish all that apply

studentCharacteristicDescriptor

E3063

Descriptor codes are new, TX elements are not

Codes 01-15 (renumbered Oct 1 spec after moving E1039 and E0917 to CTE Program Services): 

Y

     01  At Risk

E0919

AT-RISK-INDICATOR-CODE

01  At Risk - rp.at_risk

Not currently stored in esp download table for leavers. - FPJ 12-22

     02  Immigrant

E0797

IMMIGRANT-INDICATOR-CODE

02  Immigrant - rps.program_value where rps.program_id = '146', rps.field_number = 12

Not currently stored in esp download table for leavers. - FPJ 12-22

     03  Migrant

E0984

MIGRANT-INDICATOR-CODE

TX_101.Migrant where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
03  Migrant - rp.migrant

     04  Dyslexia

E1530

DYSLEXIA-INDICATOR-CODE

04  Dyslexia Indicator - rps.program_value where rps.program_id = '146', rps.field_number = 33

Not currently stored in esp download table for leavers. - FPJ 12-22

     05  T-STEM

E1559

T-STEM-INDICATOR-CODE

TX_101.Tstem where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
05  T-Stem Indicator - ru.field_value where ru.screen_number = 150, ru.field_number = 1

     06  ECHS

E1560

ECHS-INDICATOR-CODE

TX_101.ECHS where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
06  ECHS Indicator - ru.field_value where ru.screen_number = 150, ru.field_number = 2

     07  P-Tech

E1612

P-TECH-INDICATOR-CODE

TX_101.Ptech_Indicator where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
07  P-Tech Indicator  - rps.program_value where rps.program_id = '149', rps.field_number = 11

     08  New Tech

E1647

NEW-TECH-INDICATOR-CODE

TX_101.New_Tech_Indicator where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
08  New Tech Indicator - rew.building join to reg_building.building join to reg_user_building.building - reg_user_building.screen_number = '101', field_number = 26  

     09  IEP Continuer

E1564

IEP-CONTINUER-INDICATOR-CODE

09  IEP Continuer Indicator - rps.program_value where rps.program_id = '148', rps.field_number = 29

Not currently stored in esp download table for leavers. - FPJ 12-22

     12  Section 504

E1603

SECTION-504-INDICATOR-CODE

TX_101.Section_504_Plan where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
12  Section 504 Indicator - rp.section_504_plan

     13  Intervention Strategy

E1602

INTERVENTION-STRATEGY-INDICATOR-CODE

TX_101.Intervention_Strategy where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
13  Intervention Strategy Indicator  - rps.program_value where rps.program_id = '146', rps.field_number = 118

FredQ: Should this be field number 117 instead of 118?

     14  Pregnancy Related Services

E0939

TOTAL-ELIG-PREG-REL-SVCS-DAYS-PRESENT

14  Pregnancy Related Services  - rps.program_value where rps.program_id = '146', rps.field_number = 15

Not currently stored in esp download table for leavers. - FPJ 12-22

     15  Gifted And Talented

E0034

GIFTED-TALENTED-INDICATOR-CODE

rps.program_value where rps.program_id = '146', rps.field_number = 11

Not currently stored in esp download table for leavers. - FPJ 12-22

     16 Adult Previous Attendance

E1660

ADULT-PREVIOUS-ATTENDANCE-INDICATOR-CODE

TX_101.Adult_Previous_Attendance_E1660 where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
rps.program_value where rps.program_id = '146', rps.field_number = 502 

     17 General Education Homebound

E1730

GENERAL-EDUCATION-HOMEBOUND-INDICATOR

TX_101.General_Education_Homebound where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
rps.program_value where rps.program_id = '146', rps.field_number = 514 

     21 Virtual Student Not in Membership

REG_PROGRAMS.FIELD_VALUE where REG_PROGRAMS.PROGRAM_ID = ‘146’ REG_PROGRAMS.FIELD_NUMBER = 516

Where program dates were valid at end of prev year

periods

[Array]

TX

     beginDate

E3010

rps.start_date

Y

TEA: May be in prior year

     endDate

E3020

rps.end_date

languageDescriptor

E0895
E1590

HOME-LANGUAGE-CODE
STUDENT-LANGUAGE-CODE

reg.language, regtb_language.state_code_equiv

Y

Not currently stored in esp download table for leavers. - FPJ 12-22
2-char TX language descriptor codes

languageUseDescriptor

E3035

'01' Home language; '02' Student language

TX

electronicMails

[Array]

TX

reg_contact via reg_stu_contact where contact_type in ('P','M')

electronicMailTypeDescriptor

E1242

EMAIL-ADDRESS-TYPE

'01' - Home/Personal

Y

Hard-code value

electroncMailAddress

E1243

EMAIL-ADDRESS

reg_contact.email

Y

include all email addresses even if same type

telephones

[Array]

N

telephoneNumberTypeDescriptor

E1455

TELEPHONE-NUMBER-TYPE

reg_contact_phone.phone_type, regtb_phone.description

Y

publish descriptor codeValue where shortDescription = regtb_phone.description, if no match don't publish number

telephoneNumber

E1269

TELEPHONE-NUMBER

reg_contact_phone.phone + phone_extension if not null

Y

industryBasedCertificationSets

From table TX_STU_INDUSTRY_CERTIFICATIONS where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
[Array] - moved from studentAcademicRecords Feb 7, 2022

TX

One record for each certfication for the student

dateCertTaken

E1632

EFFECTIVE-DATE

TX_STU_INDUSTRY_CERTIFICATIONS.Effective_Date_E1632 - FPJ 12-22
ru.field_value where ru.screen_number = 9130, ru.field_number = 2

TX

postSecondaryCertificationLicensureDescriptor

E1640

POST-SECONDARY-CERTIFICATION-LICENSURE-CODE

TX_STU_INDUSTRY_CERTIFICATIONS.Post_Secondary_Certification_Licensure_E1640 - FPJ 12-22
ru.field_value where ru.screen_number = 9130, ru.field_number = 1

TX

postSecondaryCertLicensureResultDescriptor

E1733

POST-SECONDARY-CERTIFICATION-LICENSURE-RESULT

TX_STU_INDUSTRY_CERTIFICATIONS.Post_Secondary_Certification_Licensure_Result_E1733 - FPJ 12-22
ru.field_value where ru.screen_number = 9130, ru.field_number = 503

TX

ibcExamFeeAmount

E1654

IBC-EXAM-FEE-AMOUNT

TX_STU_INDUSTRY_CERTIFICATIONS.IBC_Exam_Fee_Amount_E1654 - FPJ 12-22
ru.field_value where ru.screen_number = 9130, ru.field_number = 502

TX

ibcVendorDescriptor

E1655

IBC-VENDOR-CODE

TX_STU_INDUSTRY_CERTIFICATIONS.IBC_Vendor_E1655 - FPJ 12-22
ru.field_value where ru.screen_number = 9130, ru.field_number = 501

TX

graduationSet

moved from studentAcademicRecords 2-7-2022, changed from array to one diploma

TX

3-15-22 one diploma only, not an array

diplomaTypeDescriptor

E0806

GRADUATION-TYPE-CODE

TX_203.Grad_Type_Code where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
ra.diploma_type

TX

mapped type, no default

diplomaAwardDate

E0791

DATE-OF-GRADUATION

TX_203.Date_Of_Graduation where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
ra.graduation_date

TX

only if not null and diplomaType not null and TX_203.Leaver_Reason = '01'; fFormat date.

achievementCategoryDescriptor

LZ

Publish core Ed-Fi 'Diploma Earned' - no eSP source.

TX

Previously '01' Diploma Earned - former TEA descriptor, deleted in Jul 23 spec.  Landing Zone, not collected by TEA.
Published only if all required elements non-null.

fhspDistingLevelGraduate

E1542

FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE

TX_203.FHSP_Dist_Lvl_Ach_Ind where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
yes when cp_stu_plan_alert.alert_code = 'TXCOMPLETE' where cp_stu_plan_alert.req_group =  regtb_req_group.code and regtb_req_group.state_code_equiv = 'DLA'
or
ru.field_value = 2 where ru.screen_number = 10175, ru.field_number = 2

TX

Two souces for TX diploma data: REG_USER and Career Planner fields in CP_STU_PLAN_ALERT. 
REG_USER takes priority, only look in Career Planner field if REG_USER field is null.

individualGraduationCommitteeGraduateIndicator

E1562

INDIVIDUAL-GRADUATION-COMMITTEE-GRADUATE-CODE

TX_203.IGC_Code where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
 rps.program_value where rps.program_id = '146', rps.field_number = 35

TX

militaryEnlistmentIndicator

E1589

MILITARY-ENLISTMENT-INDICATOR-CODE

TX_203.Military_Enlist_Code where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
rps.program_value where rps.program_id = '146', rps.field_number = 36

TX

texasFirstEarlyHSCompletionProgramDescriptor

E1736

TEXAS-FIRST-EARLY-HS-COMPLETION-PROGRAM

REG_USER.field value where screen_number = 110 and field_number =5

TX

endorsementCompleteds

[Array]

TX

For endorsement fields, if anything is in REG_USER for a student, then everything is.

endorsementCompletedDescriptor

E3021

(multiple)

TX

E1544. E1545, E1546, E1547, E1548

     1 - Completed STEM Endorsement

E1544

STEM-ENDORSEMENT-INDICATOR-CODE

TX_203.STEM_Endor_Ind where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
yes when cp_stu_plan_alert.alert_code = 'TXCOMPLETE' where cp_stu_plan_alert.req_group =  regtb_req_group.code and regtb_req_group.state_code_equiv = 'ST'
or
ru.field_value = 2 where ru.screen_number = 10175, ru.field_number = 3

     2 - Completed Business and Industry Endorsement

E1545

BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE

TX_203.Bus_Endor_Ind where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
yes when cp_stu_plan_alert.alert_code = 'TXCOMPLETE' where cp_stu_plan_alert.req_group =  regtb_req_group.code and regtb_req_group.state_code_equiv = 'BI'
or
ru.field_value = 2 where ru.screen_number = 10175, ru.field_number = 4

     3 - Completed Public Services Endorsement

E1546

PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE

TX_203.Pub_Serv_Endor_Ind where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
yes when cp_stu_plan_alert.alert_code = 'TXCOMPLETE' where cp_stu_plan_alert.req_group =  regtb_req_group.code and regtb_req_group.state_code_equiv = 'PS'
or
ru.field_value = 2 where ru.screen_number = 10175, ru.field_number = 5

     4 - Completed Arts and Humanities Endorsement

E1547

ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE

TX_203.Arts_Hum_Endor_Ind where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
yes when cp_stu_plan_alert.alert_code = 'TXCOMPLETE' where cp_stu_plan_alert.req_group =  regtb_req_group.code and regtb_req_group.state_code_equiv = 'AH'
or
ru.field_value =2 where ru.screen_number = 10175, ru.field_number = 6

     5- Completed Multi Disciplinary Studies Endorsement

E1548

MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE

TX_203.Multi_Stud_Endor_Ind where School_Year = current School_Year being processed and Submission_Type = '1' - FPJ 12-22
yes when cp_stu_plan_alert.alert_code = 'TXCOMPLETE' where cp_stu_plan_alert.req_group =  regtb_req_group.code and regtb_req_group.state_code_equiv = 'MS'
or
ru.field_value = 2 where ru.screen_number = 10175, ru.field_number = 7

priorYearLeaverParents

eSP Source Data

Tables: REG_CONTACT (RC), REG_STU_CONTACT (rsc), REG_CONTACT_PHONE (ph), REGTB_PHONE (rtb),
REG_ENTRY_WITH (rew), REG_BUILDING (rb)


Selection Criteria

Legacy TEA: Parents/guardian are collected only for the SPPI-14 collection, which reports students who were prior year SPED grads and specific types of leavers.
One record published for each contact in REG_CONTACT where:

  • Contact is linked to currently enrolled student (rew, rb) in REG_STU_CONTACT

  • rsc.contact_type in ('G','C','O') - Guardian, Contact, Other

  • Student is a prior year leaver

Resource Output

  • The localEducationAgencies resource is not dependent on the prior publishing of other Ed-Fi resources.

  • LEAs and Schools may upload (publish) data to the ODS in real time or on-demand ("Run Now" button).

Note: Click Export to export the data collection results to an Excel spreadsheet.

Resource

Data Element

Description

TX Element

TX Element Name

eSP Source

Required?

Comments

priorYearLeaverParents

parentUid

E1324

PARENT-ID

reg_contact.district + '-' + reg_contact.contact_id

Y

personalTitlePrefix

reg_contact.title

N

firstName

E0703

FIRST-NAME

reg_contact.first_name

Y

middleName

E0704

MIDDLE-NAME

reg_contact.middle_name

N

lastSurname

E0705

LAST-NAME

reg_contact.last_name

Y

addresses

[Array]

TX

Publish where personaddress.statecodestid not null and pa.postalcode not null

addressTypeDescriptor

E1113

ADDRESS-TYPE

'04' - Mailing

Y

only one contact address field, districts use for mailing address

streetNumberName

E1114

STREET-NUMBER-NAME

reg_contact street_number + street_prefix + street_name + street_suffix + street_type

Y

apartmentRoomSuiteNumber

E1115

APARTMENT-ROOM-SUITE-NUMBER

reg_contact apartment

N

buildingStieNumber

reg_contact.complex

N

city

E1117

CITY

reg_contact.city

Y

stateAbbreviationDescriptor

E1118

STATE-ABBREVIATION

reg_contact.state

Y

postalCode

E1119

POSTAL-CODE

reg_contact.zip

Y

electronicMail

TX

Not an array - one only; emailaddress linked by personemailaddressassoc

electronicMailTypeDescriptor

E1242

EMAIL-ADDRESS-TYPE

'01' - Home/Personal

Y

electroncMailAddress

E1243

EMAIL-ADDRESS

reg_contact.email

Y

primaryEmailAddressIndicator

'true'

N

telephone

TX

Not an array - one only; phonenumber linked by personphonenumberassoc

telephoneNumberTypeDescriptor

E1455

TELEPHONE-NUMBER-TYPE

reg_contact_phone.phone_type, regtb_phone.description

Y

map regtb_phone.code to TX descripotrs or publish descriptor codeValue where shortDescription = regtb_phone.description;
if no match then publish '04' Other.

telephoneNumber

E1269

TELEPHONE-NUMBER

reg_contact_phone.phone + reg_contact_phone.phone_extension

Y

TX extensions

 

 

TX

generationCodeDescriptor

E0706
E1303

GENERATION-CODE
GENERATION-CODE-SUFFIX

reg_contact.generation
single-char code, don't left-zero-pad to 2 chars

N

only if value is defined; changed element to TX descriptor Oct 1 spec
C012 vlaidation table REGTB_GENERATION, use state_code_equiv

additional fields for display only

 

 

 

district view only - context school where associated student enrolled

PriorYearLeaverStudentParentAssociations

eSP Source Data

Tables: REG_CONTACT (RC), REG_STU_CONTACT (rsc), REG_CONTACT_PHONE (ph), REGTB_PHONE (rtb),
REG_ENTRY_WITH (rew), REG_BUILDING (rb)


Selection Criteria

Legacy TEA: Parents/guardian are collected only for the SPPI-14 collection, which reports students who were prior year SPED grads and specific types of leavers.
One record published for each contact in REG_CONTACT where:

  • Contact is linked to currently enrolled student (rew, rb) in REG_STU_CONTACT

  • rsc.contact_type in ('G','C','O') - Guardian, Contact, Other

  • Student is a prior year leaver

Resource Output

  • The localEducationAgencies resource is not dependent on the prior publishing of other Ed-Fi resources.

  • LEAs and Schools may upload (publish) data to the ODS in real time or on-demand ("Run Now" button).

Note: Click Export to export the data collection results to an Excel spreadsheet.

Resource

Data Element

Description

TX Element

TX Element Name

eSP Source

Required?

Comments

PriorYearLeaverStudentParentAssociations

priorYearLeaverParentReference

Y

parentUid

E1324

PARENT-ID

reg_contact.district + '-' + reg_contact.contact_id

Y

priorYearLeaverReference

Y

schoolId

E0782

CAMPUS-ID-OF-ENROLLMENT

reg_entry_with.building

Y

Format for publishing.

studentUid

E1523

TX-UNIQUE-STUDENT-ID

ru.field_value where ru.screen_number = 10165, ru.field_number = 1

Y

relationDescriptor

E1423

RELATION

reg_stu_contact.relation_code, regtb_relation.description

TX

map regtb_relation.code to TX descriptors or publish descriptor codeValue where shortDescription = regtb_relation.description;
if no match then publish '52' Other

contactPriority

E1427

CONTACT-PRIORITY

reg_stu_contact.contact_priority

TX

additional fields for display only

 

 

 

district view only - context school where associated student enrolled

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