Staff Mass Update Page

Use this page to mass update records for selected staff members.

Caution

Once you complete a mass update, there is no way to undo your changes unless you back up database tables.

Back up your database tables before running a mass update. You can restore data from the backup if you are not satisfied with the mass update results.

Mass update staff information

1. Back up your database.
2. Select Scheduling > Utilities > Setup Mass Updates > Staff Mass Update.
3. On the Prompts panel:
   • In the Area and Field Name fields, identify the field you want to update in the staff records.
   • In the New Value field, enter the value to use to replace existing values in the staff records.
4. To identify an additional field and the new value to assign, click the Add button, then repeat Step 3.
5. On the Filter panel, enter criteria to search for the records to update, then click Load to run the search.
6. Review the courses on the Records To Be Updated panel.
   • If a record should not be included in the update, select its

     

      (Delete) checkbox, then click

     

      (Delete) on the panel's title bar.
7. On the Run panel, select Now to run the mass update immediately or Once to schedule the process for a specified Time and Date.
8. Click Run.

After the process runs, use the Tasks/Reports options on the Navigation Bar to retrieve the mass update log.

Fields

Prompts Panel
This panel enables you to identify one or more fields for mass updating. 

Field	Description
Actions	Use the following Actions buttons as needed: Add Adds a blank row above the current row.  (Delete) Deletes the current row.
Area	Identifies the table containing the field you want to update. Select: Staff Building Staff District
Field Name	Select the field you want to update.
New Value	Enter the value you want to use to replace the existing value in the selected field for the records found in your search. For example, you could change the status of a group of staff members from Active to Inactive by entering the following values on the Prompts panel: Area: Staff Building Field Name: Active New Value: N - No Use the Filter panel to search for the staff members whose records you want to change. Before running the mass update, verify that the staff members listed on the Records To Be Updated panel are the ones you want.

Filter Panel

Use the Filter panel to select the courses to update. After you enter your criteria, click Load to run the search and display the results on the Records To Be Updated panel.

Records To Be Updated Panel

After using the Filter panel to enter criteria, click Load to run the search and display the results on this panel.

Field	Description
(Delete)	Checkbox for deleting records. To delete a record, select its (Delete) checkbox, then click (Delete)on the right side of the panel's title bar to remove the record.
Room	Code and description identifying the room.
Building	Code and description identifying the building where the room is located.
Course Section	Code identifying the section of the course.