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Setting Up Multiple Bell Schedules

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You may update an existing building to use Multiple Bell Schedules in the next-year environment in preparation for next-year scheduling. The following procedures can be used to change your setups.

Add House Teams

  1. Select Administration > General Setup > District > Validation Tables.
  2. In the Applications field, select Registration.
  3. In the Validation Table field, select House/Teams.
  4. Enter each house/team code you plan to use.
    This is a district-wide table. All entries made here will be visible to all buildings in the school district. In the Scheduling Configuration, you can limit which house/teams are available to buildings that use Multiple Bell Schedules.
  5. Click Save.

Update the Scheduling Building Configuration

  1. Select Administration > Scheduling Setup > Setup > Scheduling Building Configuration.
  2. Select the Multiple Bell Schedules checkbox.
  3. Enter each house/team used in the building.
    If your building schedules students enrolled in other buildings and their buildings do not use the same house/team designations as yours, you must also include the house/teams from the other buildings.
  4. Click Save.

Verify Scheduling Periods

  1. Select Administration > Scheduling Setup > Setup > Scheduling Periods.
  2. Review your Scheduling Periods.
  3. If necessary, change the periods.
    You may not need to make modifications, but if you had a scheme in place in the past to work around not having Multiple Bell Schedules, you may want to change your periods.
  4. Click Save.

Add Scheduling Timetables

  1. Select Administration > Scheduling Setup > Setup > Scheduling Timetables.
  2. When viewing the building list for this page, note that all buildings that do not use Multiple Bell Schedules will have N/A displayed for their bell schedule descriptions.
  3. Buildings configured for Multiple Bell Schedules will have an Add New link. Click this link to add a bell schedule for a house/team. -
  4. Enter a Bell Schedule name, and select one or more House/Teams to follow this bell schedule. Note that students can only be assigned to one house/team.
  5. Repeat Steps 3-4 for each bell schedule you want to add.
  6. Click Save.

Verify Attendance Setups

If a building takes attendance by period and you adjusted your Scheduling Periods, you may also need to make adjustments to Attendance Periods.

  1. Use the Attendance Building Configuration page Administration > Attendance Setup > Setup > Attendance Building Configuration to verify if the building takes attendance by period and if the timetable is being used.
  2. Use the Attendance Periods page (Administration > Attendance Setup > Setup > Attendance Periods) to adjust the periods as needed.
  3. Review your needs for Attendance Views. Your views may need to be adjusted to take into account students attending school for different numbers of periods in a day. For example, if 09 grade students attend only 4 periods in a day, and 10 through 12 grade students attend 8 periods, you may need different criteria lines to evaluate full-day and half-day absences. Calendars may be used to ensure students are evaluated by the appropriate criteria.
  4. If you need to change views, select Administration > Attendance Setup > Setup > Attendance View Setup, and adjust your views as needed.
  5. Click Save.

Prepare Registration Records

  1. If required by attendance views, create new calendars by selecting Administration > Registration Setup > Calendars > Calendar. Calendars may be assigned to students through the Registration Rollover during Year-End processing.
  2. Assign students to house/teams. Select Registration > Utilities > Tools > Registration Assignment.
    The Registration Assignment page's Bell Schedule field may be used to limit the search to students who are following the selected bell schedule. If this is your first time assigning students to teams who are not currently assigned to a bell schedule, you may leave this field blank.
  3. Click Save.
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