Scheduling Timetables Page

On this page:

Use this page to add or update a timetable for the selected building. The timetable associates each timeslot in each cycle day within a week with specific start and end times and scheduling periods.

You can create two types of timetables: Standard and Alternate. By default, the Standard Cycle Days panel displays on the page. To display the Alternate Cycle Days panel, click Alternate next to the page's title.

If a building is set up to allow multiple bell schedules, you can create multiple timetables for the building. In this case, you must assign the house/teams that use the bell schedule. Otherwise, you do not need to assign a house/team.

Display scheduling timetables

1. Select Administration > Scheduling Setup > Setup > Scheduling Timetables.
2. Click the Bell Schedule link for the building and timetable you want to display.
3. After the Scheduling Timetables page displays, click Standard or Alternate, depending on the type of timetable.

Add scheduling timetables

1. Select Administration > Scheduling Setup > Setup > Scheduling Timetables.
2. Click N/A, Configure, or Add for the appropriate building.
3. On the Scheduling Timetables page, click Standard or Alternate depending on the type of timetable you are creating.
4. In the Cycle Day field, select the cycle day for the timetable you are adding, or select All to apply the timetable to all cycle days.
5. Enter the Start Time and End Time for Timeslot 1, then select the Period.
6. Repeat Step 4 for each subsequent period in the cycle day.
   If your district allows passing time between periods, leave the appropriate gap between the End Times and Start Times.
   The Period Length and Passing Time display automatically as you complete the times for a period.
7. Click Save.

Use Auto-Update to create a timetable

1. Select Administration > Scheduling Setup > Setup > Scheduling Timetables.
2. On the Scheduling Timetables Filter page, click a building's Configure link or Add icon.
3. On the Scheduling Timetables page, click Standard or Alternate, depending on the type of timetable you are creating.
4. On the Auto-Update Standard (or Alternate) Cycle Days panel, select the Enable Automatic Update checkbox.
5. Using minutes, enter the Period Length and Passing Time that apply to the periods in each cycle day.
6. In the Cycle Day field, select the cycle day for the timetable you are adding, or select All to apply the timetable to all cycle days.
7. In the first Timeslot field, enter the time for the start of the cycle day, then press <Tab> to populate the Start Times and End Times for all periods.
   For example, enter 8:15 in Timeslot 1. If you set the Period Length to 45 and the Passing Time to 5, the timeslot will end at 9:00 when you press <Tab>. Timeslot 2 will begin at 9:05 and end at 9:50. Each subsequent period will run 45 minutes with 5 minutes between periods.
8. In the Period fields, assign the appropriate period to each timeslot.
9. Adjust times as needed, by changing the Start Time for a period, then pressing <Tab>. The times for all subsequent periods will change accordingly.
10. Click Save.

Change scheduling timetables

1. Select Administration > Scheduling Setup > Setup > Scheduling Timetables.
2. On the Scheduling Timetables Filter page, click the Bell Schedule link for the timetable you want to change.
3. On the Scheduling Timetables page, change the values as needed.
4. Click Save.

Use Auto-Update to change a timetable

1. Select Administration > Scheduling Setup > Setup > Scheduling Timetables.
2. On the Scheduling Timetables Filter page, click the Bell Schedule link for the timetable you want to change.
3. On the Scheduling Timetables page, click Standard or Alternate, depending on the type of timetable you are changing.
4. On the Auto-Update Standard (or Alternate) Cycle Days panel, select the Enable Automatic Update checkbox.
5. Using minutes, enter the Period Length and Passing Time that apply to the periods in each cycle day.
6. In the Cycle Day field, select the cycle day for the timetable you are adding, or select All to apply the timetable to all cycle days.
7. In the first Timeslot field, enter the time for the start of the cycle day, then press <Tab> to populate the Start Times and End Times for all periods.
   For example, enter 7:30 in Timeslot 1. If you set the Period Length to 50 and the Passing Time to 10, the timeslot will end at 8:20 when you press <Tab>. Timeslot 2 will begin at 8:30 and end at 9:20. Each subsequent period will run 50 minutes with 10 minutes between periods.
8. In the Period fields, assign the appropriate period to each timeslot.
9. Adjust times as needed, by changing the Start Time for a period, then pressing <Tab>. The times for all subsequent periods will change accordingly.
10. Click Save.

Fields

Building Panel

Field	Description
Bell Schedule	Code for the bell schedule. Character/5 Displays only if a building is set up to allow multiple bell schedules. Otherwise, N/A displays.
House/Team	House/Teams that use this bell schedule. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply. A house/team may only be assigned to one bell schedule. This field displays only if the building is set up to allow multiple bell schedules.

Auto-Update Standard (or Alternate) Cycle Days Panel

Use this panel to update your cycle days if all days have the same timetable. By default, the page displays the Auto-Update panel for standard cycle days. To display the Auto-Update Alternate Cycle Days panel, click Alternate next to the page's title.

Standard (or Alternate) Cycle Days Panel

If all of your cycle days are the same, the panel initially displays a section titled All Standard Cycle Days. To display the timetables for the individual cycle days in a week, click