Progress Eligibility Setup Page
On this page:
Use this page to view information for the criteria you use to calculate student's eligibility for athletic and club activities. The setups are defined for each building.
View progress eligibility setups
- Select Administration > Registration Setup > Activity Eligibility Setup> Progress Eligibility Setup.
- If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
- On the Search Results panel, click the setup's link.
Add progress eligibility setups
- Select Administration > Registration Setup > Activity Eligibility Setup> Progress Eligibility Setup.
- Click Add.
- Complete fields as needed.
- Click Save.
Change progress eligibility setups
- Select Administration > Registration Setup > Activity Eligibility Setup> Progress Eligibility Setup.
- If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
- On the Search Results panel, click the setup's link.
- Change values as needed.
- To delete a value from a section that displays multiple rows, select the (Delete) checkbox.
- Click Save.
Delete progress eligibility setups
- Select Administration > Registration Setup > Activity Eligibility Setup> Progress Eligibility Setup.
- If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
- On the Search Results panel, click the setup's link.
- Click (Delete).
- Click Yes.
Fields
Definition Panel
Field | Description |
---|---|
Building | Building associated with the eligibility setup. |
Eligibility Type | Code for the eligibility setup. Character/5 |
Description | Description for the eligibility setup. Character/255 |
Processing Order | Order that the eligibility setup should be processed. If a student is disqualified by the first eligibility setup, then the student is not processed by the next setup. |
Note
Progress Eligibility Setups and Progress At Risk Setups are both stored in the same tables. The processing order is a key field and must be unique within both types of setups. For example, if you assign a processing order of 1 to an eligibility setup for building 1, then you cannot use 1 as the processing order for an at risk setup for building 1.
Field | Description |
---|---|
Student Grades | List of student grades that should be included in the eligibility calculation. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply. |
Active | Checked if the eligibility setup is active for the current year. |
Eligibility Status for Disqualified Students Panel
Use this panel to select how the eligibility status should be set for students who are disqualified by this setup.
Field | Description |
---|---|
Set Status Based On | Series of checkboxes to determine how the eligibility status should be assigned. Select: Calculation Only - to base the student's eligibility status solely on the criteria. In this case, eligibility is determined by the criteria without regard for the student's current eligibility. The student's overall eligibility status is determined by the most severe status actively assigned to the student for one of the eligibility types, for example, for report cards or behavior. If you select this option, use the Status field to the right of the option to specify the status to assign when a student meets the criteria. |
Status | The status to assign if the student meets the criteria. This field can be accessed only if the Set Status Based On field is set to Calculation Only. |
Current Status Grid | Use this section to set up the eligibility status codes to assign when students are disqualified by this setup. The section enables the assignment of a particular code based on students' current status codes. For example, you could set up a progression where students' status can change from Eligible to Probationary and from Probationary to Ineligible. This grid can be accessed only if the Set Status Based on field is set to Current Status. Current Status Select the eligibility codes to use to specify the next progression of eligibility status. For example, the codes in this field could reflect that students are eligible. New Status Select the eligibility code to assign when the student meets the criteria and is currently assigned one of the codes displayed in the Current Status field. (Delete) To delete a record, select the row's Delete checkbox, then click Save. |
Duration of Status | Select the appropriate duration for the status assigned when a student meets this criteria. The duration determines the expiration date for the status. Select: SD - School Days - to specify that the student is ineligible for the number of school (membership) days entered in the Number of Days field. For example, if a student should be ineligible for 3 weeks of school days, enter 15. Duration Type Examples (Quarter) Quarter - Use this option to specify that the student is ineligible for the remainder of the current marking period. The expiration date for the ineligibility will be set to the end date of the marking period as specified in the Marking Period Weeks record. |
Number of Days | Indicates the number of days the student is ineligible for activities. This field can be accessed only if you selected School Days or Regular Calendar Days in the Duration of Status field. |
Calculation Panel
Courses Section
These fields affect how the eligibility calculation evaluates the number of courses.
Field | Description |
---|---|
Include Courses Not Ended | Checked if the number of courses for a student should include courses that are not completed. For example, select this checkbox if you want to run the calculation in marking period 3 and include courses that the student is taking in marking period 3 that end in marking period 4. |
Minimum Number of Courses | Minimum number of courses that a student must take to be eligible for activities. For example, enter 8 if students must take 8 courses to have a full course load. The system checks scheduled courses for the student - either all scheduled courses or all courses included in the eligibility type. If there is no minimum course requirement, leave the field set to 0 (zero). |
Mark Types Section
In this section, select the mark types to use to evaluate options in the Marks Panel.
Mark types are processed in the order shown. The calculation first uses the mark type in the top row. If that mark type is not found, then the calculation uses the mark type in the second row, and so forth. For example, if Sem (semester grade) is listed first and MP (marking period grade) is listed second, the calculation will use the Sem mark if found, otherwise the calculation uses the MP mark.
To change the order of marks, click the tab to the left of the Code field and drag and drop it to the appropriate location.
Field | Description |
---|---|
Code | Code for the mark type to use. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply. |
(Delete) | To delete a record, select the row's Delete checkbox, then click Save. |
Marks Panel
Blank Marks Section
Field | Description |
---|---|
Include Blank Marks in Calculations | Checked if blank marks should affect the Progress eligibility calculation. |
Disqualify Based on Blank Marks | Checked if students should be disqualified from participating in activities based on the number of blank marks. |
Maximum Allowable Blank Marks | Maximum number of blank marks that a student can have and still be eligible for activities. For example, enter 2 if the student is allowed to participate if two courses have blank marks, but not if three courses have blank marks. |
Disqualify students who do not have all of the following marks Section
Each row is a statement that determines how marks qualify the student for activities.
The statement below illustrates how rules are defined:
(Minimum Number) marks of (Low Mark) to (High Mark) for (Course Level) courses.
For example, the following image shows a setup that requires a student to have at least three As to be eligible for activities:
Field | Description |
---|---|
Minimum Number | Select the number of marks they need.
|
Mark Range | In the first field, enter the lowest mark that applies to this range. In the second field, enter the highest mark that applies to this range. |
Course Level | Select the level of the courses that the rule applies to. You can apply the rule to any courses or to courses that use a specific level table.
|
(Delete) | To delete a record, select the row's Delete checkbox, then click Save. |
Disqualify students who do not have any of the following marks Section
Each row includes a series of fields that determine how marks disqualify the student for activities. The statement below illustrates how rules are defined:
(Minimum Number) marks of (Low Mark) to (High Mark) for (Course Level) courses.
For example, the following image shows a setup that disqualifies a student from activities if the student has more than one C or any Ds or Fs:
Field | Description |
---|---|
Minimum Number | Select the number of marks that disqualify the student.
|
Mark Range | In the first field, enter the lowest mark that applies to this range. In the second field, enter the highest mark that applies to this range. |
Course Level | Select the level of the courses that the rule applies to. You can apply the rule to any courses or to courses that use a specific level table.
|
(Delete) | To delete a record, select the row's Delete checkbox, then click Save. |
Comments Panel
Field | Description |
---|---|
Comment | List of comments that disqualify a student from participating in activities. If a student receives the specified number or more of this comment for progress reports, the student will be ineligible for activities. For example, enter PC (Poor Conduct) if students are disqualified if the teacher has entered a comment indicating a behavior problem. |
(Delete) | To delete a record, select the row's Delete checkbox, then click Save. |
Absences Panel
Field | Description |
---|---|
Absence Type | List of absence types to use as criteria. For example, if students cannot have more than three unexcused absences for a class, select the absence type for unexcused absences. Absence types are defined in the Absence Types option (Administration > Mark Reporting Setup > Setup > Absence Types) and totals may reflect absences for multiple attendance codes. |
Maximum Allowable | Maximum absences that the student may have for a class for this absence type. If the student's total exceeds this number, the student cannot participate. For example, if students cannot have more than three unexcused absences, enter 3. |
(Delete) | To delete a record, select the row's Delete checkbox, then click Save. |