Exams Page

On this page:

Use this page to view and record student medical exam data, such as dental, hearing, and physical exams.

For each type of exam, you can quickly see the history of when the exam was administered including the student's grade and exam date.

To view the exam details, click
(Expand) for an individual exam.
To add exam results, click Add on the exam's panel.

You may not be able to edit information for prior days. The Medical Configuration's Allow Update on Prior Days field specifies the number of prior days you can update. You can always add referrals and enter follow up information for existing referrals. You may be able to edit existing notes, comments, and referral comments if the configuration is defined to allow editing of notes for locked office visits.

Tip

You can quickly switch to another student while you have the Medical Student Exams page displayed. Enter the next student's ID or name in the Quick Search field in the eSchoolPlus Navigation bar. Select the student from the list by clicking their name or by highlighting it and pressing Enter. The student's exam data will display.

View medical exam results

Select Medical > All > Student > Exams.
If the Student Search Page displays, search for the appropriate student, then click the student's name link.
To view exams that are not currently displayed, select the appropriate checkboxes in the Selections panel. Then click Load.
To display an exam's detailed results, click
(Expand) for the exam.

Add medical exam results

Select Medical > All > Student > Exams.
If the Student Search Page displays, search for the appropriate student, then click the student's name link.
To add results for an exam that is not currently displayed, select the appropriate checkboxes on the Selections panel. Then click Load.
Click Add on the exam's panel.
Enter the exam date and other prompt values, and click OK.
Complete fields in the exam detail fields.
Click Save.

Add hearing exam results for decibel and frequency ranges

Select Medical > All > Student > Exams.
If the Student Search Page displays, search for the appropriate student, then click the student's name link.
If the hearing exam is not displayed, select the Hearing checkbox on the Selections panel. Then click Load.
Click Add on the hearing exam's panel.
Enter the exam date, and click OK.
Complete fields in the exam detail fields that display.
Click
(Expand) on the Decibel/Frequency Test section.
To fill in default results for ranges, click
(Additional options) at the far right of the section, and then select Set Default. Select the default value, and click OK.
- To fill a column with the default result, select the checkbox at the top of the column.
- To fill a row with the default result, select the checkbox at the left of the row.
As needed, change the value for a decibel/range to record the student's status.
Click Save.

Change medical exam results

You may not be able to edit information for prior days. The Medical Configuration's Allow Update on Prior Days field specifies the number of prior days you can update. You can always add referrals and enter follow up information for existing referrals. You may be able to edit existing notes, comments, and referral comments if the configuration is defined to allow editing of notes for locked office visits.

Select Medical > All > Student > Exams.
If the Student Search Page displays, search for the appropriate student, then click the student's name link.
To change results for an exam that is not currently displayed, select the appropriate checkbox in the Selections panel. Then click Load.
To display an exam's detailed results, click
(Expand) for the exam.
Change values as needed.
Click Save.

Delete medical exam results

You can only delete exam records that are not locked for edit.

Select Medical > All > Student > Exams.
If the Student Search Page displays, search for the appropriate student, then click the student's name link.
Click
(Delete) for each exam record to delete.
Click Save.

Fields

Student Information Bar

The bar, which displays on all student pages just below the Home icon and Menu button, includes options to view the student's alerts, attachments, and notes and to email the student's teachers and guardians.

Selections Panel

Your selections on this panel determine the exam data that will display for a student. These selections are saved automatically as you are likely to want to view the same exam data for all students.

Field	Description
Dental	Checked if dental exams should be displayed.
Growth	Checked if growth exams should display.
Hearing	Checked if hearing exams should display.
Other Exams	Checked if other district-defined exams should display.
Physicals	Checked if physicals exams should display.
Scoliosis	Checked if Scoliosis exams should display.
Vision	Checked if vision exams should display.

Alerts & Disabilities Panel

This information displays only if medical alerts or disabilities have been entered on the student's Emergency page.

Field	Description
Medical Alerts	The Medical Alert Code, Description, and Comments, if any, entered on the Medical Alerts panel of the student's Emergency page.
Disabilities	The Disability Code and Description, if any, entered on the Disabilities panel of the Emergency page.

Dental Panel

To add an exam, click Add on the panel. Enter the exam date, and then click OK on the drawer that drops down. Then enter details for the exam.

Field	Description
GR	The student's grade on the exam date.
Date	The date of the exam.
Status	The result of the exam.
Notes	Displays Y if a note has been entered for the exam.
Ref (Referral)	Displays Y if a referral has been entered for the exam.

Expanded Exam Detail Fields

Field	Description
Grade	The student's grade on the exam date.
Status	The result of the exam.
Location	The place where the exam was given, as stored in Medical's Locations table.
Dental Sealants	This field may display depending on state reporting requirements. For information about this field, refer to state reporting documentation.
Caries Exp	This field may display depending on state reporting requirements. For information about this field, refer to state reporting documentation.
Untreated Caries	This field may display depending on state reporting requirements. For information about this field, refer to state reporting documentation.
Notes	Unlimited free text about the exam. Character/Unlimited

Growth Panel

To add an exam, click Add on the panel. Enter the exam date, and then click OK on the drawer that drops down. Then enter details for the exam.

Field	Description
GR	The student's grade on the exam date.
Date	The date of the exam.
Notes	Displays Y if a note has been entered for the exam.
Ref (Referral)	Displays Y if a referral has been entered for the exam.

Expanded Exam Detail Fields

Field	Description
Grade	The student's grade on the exam date.
Location	The place where the exam was given, as stored in Medical's Locations table.
Age	The student's age on the exam date. The system calculates the student's age based on the birth date and the exam date.
Height	The student’s height measured in full and fractional inches. Enter the measurement in decimal format. For example, to indicate 5 feet, 2 1/4 inches tall, you would enter 62.25. Decimal (5,2) The student’s height percentile (from 1 to 100) based on the student's age (from ages 24 to 240 months) and gender displays to the right of the Height field. The system calculates the student’s age, based on the birth date and the exam date. It pulls the appropriate percentile value from a table maintained by PowerSchool. If the student is older than the highest age in the table, the system will use the percentile for the highest age. If the student's percentile exceeds the established range, 1 or 100 may display.
Weight	The student's weight measured in full and fractional pounds. Enter the measurement in decimal format. For example, to indicate 95 and ½ pounds, you would enter 95.50. Decimal (5,2) The student’s weight percentile (from 1 to 100), based on the student's age (from ages 24 to 240 months) and gender displays to the right of the Weight field. The system calculates the student’s age, based on the birth date and the exam date. It pulls the appropriate percentile value from a table maintained by PowerSchool. If the student is older than the highest age in the table, the system will use the percentile for the highest age. If the student's percentile exceeds the established range, 1 or 100 may display.
BMI (Body Mass Index)	The body mass index for the student. The formula is weight/height2 multiplied by 703 (conversion factor for pounds/inches). This does not show the difference between fat and muscle. Sample guidelines: Less than 18.5 is underweight, 18.5 to 24.9 is healthy, 25 to 29.9 is overweight. The percentile range for this body mass index value, based on the student's age (from ages 24 to 240 months) and gender, displays to the right of the BMI field. The system calculates the student’s age, based on the birth date and the exam date. It pulls the appropriate percentile value from a table maintained by PowerSchool. If the student is older than the highest age in the table, the system will use the percentile for the highest age. If the student's percentile exceeds the established range, 1 or 100 may display. Note that if the child is under 2 years old, BMI cannot be calculated as this calculation is based on the CDC BMI calculation which applies only to children 2 years or older.
BMI Status (Unlabeled)	Indicates the district-defined status of the calculated percentile range for the body mass index value. For example, the status could indicate whether the student's BMI percentile falls within or outside the average range established for the age and gender. Your district can customize the information that displays in this field. For example, if a student is overweight according to the calculation, your district may display a status that indicates an AN (Acanthosis Nigricans) Reading should be taken for the student.
AN Reading	Indicates the AN (Acanthosis Nigricans) Reading result. Select: N - Negative P - Positive
Blood Pressure	Indicates the Systolic/Diastolic reading for two sets of blood pressure checks. One set is for blood pressure taken before the AN Reading; the other set is for blood pressure taken after the AN Reading. Small Integer/3
Notes	Unlimited free text about the exam. Character/Unlimited

Hearing Panel

To add an exam, click Add on the panel. Enter the exam date, and then click OK on the drawer that drops down. Then enter details for the exam.

Field	Description
GR	The student's grade on the exam date.
Date	The date of the exam.
R (Right)	Displays the result of the exam for the right ear.
L (Left)	Displays the result of the exam for the left ear.
Notes	Displays Y if a note has been entered for the exam.
Ref (Referral)	Displays Y if a referral has been entered for the exam.

Expanded Exam Detail Fields

Field	Description
Grade	The student's grade on the exam date.
Location	The place where the exam was given, as stored in Medical's Locations table.
Known Case	This field may display depending on state reporting requirements. For information about this field, refer to state reporting documentation.
Right Ear	The result of the exam for the right ear.
Left Ear	The result of the exam for the left ear.
Notes	Unlimited free text about the exam.Character/Unlimited
Decibel/Frequency Test Section	Click (Expand) to record results for specific decibel/frequency ranges. A grid displays frequencies across the top and decibels down the side. A key of the valid status codes is listed above the grid. To default a status value for ranges, click (Additional options) in the far right of this section, and then select Set Default. Select the default to use, and click OK. A checkbox displays at the top of each column and to the left of each row. Select the box to fill in the default value for the corresponding row or column.

Other Exams Panel

This panel displays results for screening exams that your district has defined.

To add an exam, click Add on the panel. Enter the exam date and exam type, and then click OK on the drawer that drops down. Then enter details for the exam.

Note

The Medical Card report prints the standard medical exams. It does not include the screenings that your district has defined.

Field	Description
GR	The student's grade on the exam date.
Date	The date of the exam.
Exam Type	The type of screening.
Status	The result of the exam.
Notes	Displays Y if a note has been entered for the exam.
Ref (Referral)	Displays Y if a referral has been entered for the exam.
Type	Displays the screening type for which you examined the student. Your district defines the available screenings. For example, your district may have a screening to track the results of a head lice exam.

Expanded Exam Detail Fields

Field	Description
Grade	The student's grade on the exam date.
Status	The result of the exam.
Location	The place where the exam was given, as stored in Medical's Locations table.
Notes	Unlimited free text about the exam. Character/Unlimited

Physicals Panel

This panel displays results for athletic and normal physical exams. The assessments available depend on what your district has defined for the selected exam type.

Field	Description
GR	The student's grade on the exam date.
Date	The date of the exam.
Type	Indicates if the exam was a normal or athletic exam.
Notes	Displays Y if a note has been entered for the exam.
Ref (Referral)	Displays Y if a referral has been entered for the exam.

Expanded Exam Detail Fields

Field	Description
Grade	The student's grade on the exam date.
Location	The place where the exam was given, as stored in Medical's Locations table.
Exam Type	When adding a new exam, select: Normal - to add a normal exam. Athletic - to add an athletic exam. The tests available depend on your district's setup. Do not change this value for an exam after results have been entered.
Pulse	The student's pulse at the time of the examination. Valid values are in the range 30-200. Small Integer/3
Blood Pressure	The student’s blood pressure at the time of the examination. Systolic pressure is entered in the first field and diastolic pressure in the second. Valid values are in the range 30-300. Character/3; Character/3
Assessment Status Fields (District-Defined Labels)	For each assessment included, enter the result of the exam. Move the mouse pointer over the exam name to see its description.
Notes	Unlimited free text about the exam. Character/Unlimited

Scoliosis Panel

To add an exam, click Add on the panel. Enter the exam date, and then click OK on the drawer that drops down. Then enter details for the exam.

Field	Description
GR	The student's grade on the exam date.
Date	The date of the exam.
Status	The result of the exam.
Notes	Displays Y if a note has been entered for the exam.
Ref (Referral)	Displays Y if a referral has been entered for the exam.

Expanded Exam Detail Fields

Field	Description
Grade	The student's grade on the exam date.
Status	The result of the exam.
Location	The place where the exam was given, as stored in Medical's Locations table.
Notes	Unlimited free text about the exam. Character/Unlimited

Vision Panel

To add an exam, click Add on the panel. Enter the exam date and time, and then click OK on the drawer that drops down. Then enter details for the exam.

Field	Description
GR	The student's grade on the exam date.
Date	The date of the exam.
Time	The time of the exam.
Right	Displays the result of the exam for the right eye.
Left	Displays the result of the exam for the left eye.
Near/Far	Indicates if the exam results are for a test of Near or Far vision. No value displays if your district does not report near and far results separately.
Notes	Displays Y if a note has been entered for the exam.
Ref (Referral)	Displays Y if a referral has been entered for the exam.

Expanded Exam Detail Fields

Field	Description
Grade	The student's grade on the exam date.
Screening Type	This field may display depending on state reporting requirements. For information about this field, refer to state reporting documentation.
Location	The place where the exam was given, as stored in Medical's Locations table.
Lens	The type of lens worn by the student, for example, contact or glasses. Also can be used to indicate whether the test was taken with or without glasses on, depending on the selections defined in Medical's Lens Types table.
Right Vision	The result of the exam for the right eye. This may be either a code or the Snellen visual acuity chart values in the format XXX/XXX, for example, 20/100. Character/7
Left Vision	The result of the exam for the left eye. This may be either a status code or the Snellen visual acuity chart values in the format XXX/XXX, for example, 20/100. Character/7
Near/Far	Indicates if this exam record applies to testing near or far vision. Select: N - Near - to indicate the results are for a near vision test. F - Far - to indicate the results are for a far vision test. Leave the field blank if your district does not report near and far vision test results separately.
Test Type	The type of screening performed. Your district defines the possible test types. For example, your district may track results for exams given using a Snellen chart or a Titmus Vision Tester.
Plus Lenses	The result of the plus lenses test.
Right Muscle Balance	The result of the exam for the right eye muscle.
Left Muscle Balance	The result of the exam for the left eye muscle.
Color Blindness	The result of the color blindness exam.
Binocularity	The result of the binocularity test.
Stereopsis	The result of the stereo vision test.
Notes	Unlimited free text about the exam. Character/Unlimited

Referral Detail Section

Field	Description
Referral Code	The code describing the type of referral.
Referral Date	The date on which the referral was made.
Followup Code	The code indicating what kind of follow-up was made.
Followup Date	The date on which the follow-up information was received. For example, a student was referred to the ophthalmologist on 12/1/2010. The ophthalmologist examines the student on 12/15/2015 and sends a note indicating that the student needs glasses. Because the note was received by the nurse's office on 12/20/2015, you would enter 12/20/2015.
Doctor's Name	The name of the doctor who provided care. Character/255
Referral Comments	Comments about the referral. Character/255 (Delete) To delete a record, select the row's Delete checkbox, then click Save.