Course Credit Setup Page

On this page:

Use this page to define how your building assigns credit for courses.

This setup is used by two options to set the attempted and earned credit in report cards records:

Scheduling/RC Synchronization uses this setup to set the attempted credit values.
Course Credit Calculation uses this setup to determine whether the student should earn credit for a course.

For an overview of course credit in eSchoolPlus, refer to Overview of Course Credit.

Display course credit setup for building

Select Administration > Mark Reporting Setup > Calculation Setup > Course Credit Setup.
- If a search page displays, select the building.
- If the detail page displays for a building other than the one you want, use Search to select another building.

Add course credit setup

Select Administration > Mark Reporting Setup > Calculation Setup > Course Credit Setup.
- If a search page displays, select the building.
- If the detail page displays for a building other than the one you want, use Search to select another building.
Define the settings.
Click Save.

Change course credit setup

Select Administration > Mark Reporting Setup > Calculation Setup > Course Credit Setup.
- If a search page displays, select the building.
- If the detail page displays for a building other than the one you want, use Search to select another building.
Change values as needed.
Click Save.

Delete course credit setup

Select Administration > Mark Reporting Setup > Calculation Setup > Course Credit Setup.
- If a search page displays, select the building.
- If the detail page displays for a building other than the one you want, use Search to select another building.
Click
(Delete).
Click Yes.

Fields

Course Rules Panel

Field	Description
Include Status "T" Courses	Checked if credit can be earned for courses dropped with a mark reporting status of 'T' indicating that the teacher will enter marks for the last report card run.
Include Status "O" Courses	Checked if credit can be earned for courses dropped with a mark reporting status of 'O' indicating that the office staff will enter marks for the last report card run.
Use Courses Not Ended	Checked if credit should be assigned to courses that are not completed. For example, if students can earn partial credit at the end of Semester 1 for full year courses, select this checkbox. If you assign credit at the end of Semester 1 only for courses that ended by the last marking period of Semester 1, leave this box unchecked.
Grade(s) to Issue Credit	List of grades in which students earn credit for courses. For example, if grades 09, 10, 11, and 12 can earn credits for courses, select 09, 10, 11, and 12. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
Look at Students in Listed Grades	Checked if students must be enrolled in a grade in the list of grades specified in the Grade(s) to Issue Credit field to earn credit.
Look at Courses in Listed Grades	Checked if the course must be defined for a grade in the list of grades specified in the Grade(s) to Issue Credit field for the student to earn credit. Courses are associated with grades in the Master Schedule record.

Mark Rules Panel

Field	Description
Mark Types for Credit	Mark types on which credit is issued. For example, if the student earns credit based on the mark received for the final, select your final mark. Select multiple mark types if there are courses that have different mark types on which credit should be based. For example, if you have semesterized courses and semester 1 courses receive a SEM1 mark and semester 2 courses receive a SEM2 mark, then select SEM1 and SEM2.
Caution	Do not select multiple marks that might be issued in the same marking period for a course. For example, if a course can receive a SEM and a FIN mark in marking period 4, do not select both mark types. The Course Credit Calculation will not calculate credit for a course if the course receives marks for more than one of the Course Credit Setup's selected mark types in the same marking period.
Issue Partial Credit	Checked if partial credit is assigned for courses. If partial credit is used, the number of times the selected mark type is issued is used to calculate the partial credit. Attempted Credit / Number of Marking Periods When Mark Type Is Issued = Partial Credit For example, if credit is issued based on the MP mark, the mark is issued four times a year, and the attempted credit for the course is 1.00, the partial credit would be calculated as: 1.00 / 4 =.25
Use Average Marks Rule	Checked if students should earn credit if they receive a failing mark for the selected mark type, but have a passing mark for the average of marks. The Course Credit Calculation only considers the average mark if the student receives a failing mark for the mark type selected for credit. For more information on the average rule, refer to Overview of Course Credit Setup's Average Rule.
Mark Type for Average Check	If the Use Average Marks Rule checkbox is checked, select the mark type that stores the average mark. If the mark type selected is calculated using the Mark Averages Calculation or Load From Gradebook, you must run the calculation to calculate the average before you run the Course Credit Calculation.
Average Rule	If your building uses the average marks rule, select the rule that your building uses. Select: P - Issue full credit if average passes - to indicate that students should get full credit for the course if their average mark was passing, even if they failed for one or more report card runs. L - Issue full credit if average passes and last mark is passing - to indication that students should get full credit for the course if their average mark was passing and they received a passing mark for the last report card run.
Minimum Failing Mark	If your building uses the average marks rule and you do not want students to earn credit for marking periods the student did not pass unless the student received a minimum failing mark, select the minimum failing mark students must have in order to earn credit when the average is passing. The student must have a mark equal to or above this mark in the Level Table in order to receive credit for the mark. For example, if marks 59 - 0 are failing marks, and a student can earn full credit for a course if the student failed a marking period with a mark of 50 or higher and the final average was passing, the minimum mark would be 50. If a student failed a marking period with a mark of 49 or lower, the student would not earn credit for that part of the course even if the average was passing.

Absence Rules Panel

Field	Description
Check for Excessive Absences	Checked if students do not earn credit for a course if they exceed the specified number of absences.
Absence Type	If your building denies credit based on excessive absences, select the Absence Type to check for excessive absences.
Credit Override Reason for Excessive Absences	The Override Reason that will be assigned for courses where the student does not earn credit because of excessive absences. Note For Texas sites only: The Texas Transcript prints an * (asterisk) next to the mark for courses for which the student did not earn credit due to excessive absences. If a student's course has the Earned Override Reason field set to the override reason selected in the Credit Override for Excessive Absences field, the * is printed on the transcript. If your district needs to print the * on the transcript, you must select a code for the Credit Override for Excessive Absences field. When users override earned credit based on excessive absences and an * should be printed, they must enter this override reason in the student's report card record. If you do not want to have the Course Credit Calculation calculate excessive absences, set the Number of Absences value to a number no student will ever exceed.
Number of Absences	Enter the number of absences at which credit is revoked. For example, if a student does not earn credit for a course if they miss 6 or more classes, enter 6.
Duration Time	Period of time in which the specified number of absences should result in credit being revoked. Select: C - Per Course - to revoke credit if the student has absences equal to or greater than the specified number of absences for the entire duration of the course. M - Per Marking Period - to revoke credit if the student has absences equal to or greater than the specified number of absences for a marking period. T - Per Term - to revoke credit if the student has absences equal to or greater than the specified number of absences for a term.
Lose Credit For	Select whether credit is revoked for the entire course or for part of the course. Select: Calculated MP/Term - to revoke credit for the part of the course during which the student had the specified number of absences. A course earns credit during the marking period(s) that the course receives a mark type listed in the Mark Types For Credit field. For example, if the Semester mark is a mark type for credit and it is issued in marking periods 2 and 4, then the course earns credit by term in marking periods 2 and 4. If you had selected this option and the student met the absence criteria in term 1, then student would not earn credit for term 1, but could earn credit for term 2. This option is not available if you selected a Duration Time of Per Course. C - Calculated Course - to revoke full credit for the course.