Copy Setups to a Building

You can create buildings by copying the setups from a similar building. For example, if most of the elementary schools in your district have the same setups, you can set up one building and then copy information to other buildings. This section describes the procedure to define a building using the Copy Setups utility.

The following details must be cautiously read and performed.

If you copy setups to a building that already has some setups defined, make sure that you copy setups from a building that has the same setups. For example, do not copy the Master Schedule from a building that has 2 cycle days to a building that has 6 cycle days.

If you are copying summer school information from one year to another and the summer school building is also a regular school year building, do not copy any Registration options or the State Courses option. You may overwrite data for the regular year because these options do not have a summer school flag.

1. Define the building in the Building Configuration (menu path: Select Administration from the main menu, select Registration Setup submenu, select Building, and then select Building Definition).
2. Select Administration from the main menu, select Utilities submenu, select Mass Entry & Update, and then select Copy Setups.
3. On the Copy Setups page, select the building and school year from which you want to copy setups. Check the Summer School box if you want to copy from a summer school building.
4. Then specify the building numbers to which you want to copy setups. Select the school year for which you want to set up the buildings. Check the Summer School box if you want to copy to the summer school environment.

5. Select the options you want to copy. The following options apply when you are copying setups from building to building.

   Attendance Configuration Attendance Codes Attendance Building Codes Attendance Intervals Attendance Periods Day Views Notifications (this option copies notification groups and criteria) Discipline Configuration Notification Home Access Center Configuration Medical Configuration Mark Reporting Configuration Mark Types Level Table Comments Comment Types Absence Types IPR Runs IPR View Competency Grading Scale

   Mark Reporting Continued Building Competency Groups Competency Teacher Assignments Gradebook Category Types Average Setup Credit Assignment Honor Roll and RC Eligibility IPR Eligibility Mark Substitution Report Card View Transcript View Course Equivalency Setup Course Equivalency Gradebook Scales Gradebook Marks / Comments Notifications OCR Building Setup Room Catalog Registration Configuration Activities Cycles Durations Marking Period Weeks Marking Period Dates GeoCode Plan Areas

   Scheduling Configuration Course Catalog Course Groups Master Schedule Builder Meeting Codes Master Schedule Builder Resources Master Schedule Builder Allocations Master Schedule Builder Course Setup Master Schedule Intervals and Timetable (this option copies the intervals and timetables) Scheduling Periods Career Plan Configuration Staff Catalog Student Fees Configuration Validation Tables Groups Items Textbooks Student Success Plan Configuration

6. Define the calendars for each building (menu path: select Administration from the main menu, select Registration Setup submenu, select Calendars, and then select Calendar).
7. Review marking period definitions and dates and make changes as required (menu path: select Administration from the main menu, select Registration Setup submenu, select Calendars, and then select Marking Periods).
8. If your district uses GeoCode plan areas to assign buildings, update plan area information for the plans for which the new buildings should be the residence building for any grades.
9. If necessary, set up the following options which are not copied by the Copy Setups option:
   • Lockers
   • Lunch Types
   • Scheduling Course Sequences
   • Missing Submission Schedules.