Communication History Page (Interventions)

Use this page to display a list of the Attendance and Behavior communications that have been sent to a student's guardians. From this page, you can display details for the letter records that were created when the student met the criteria.

This page has two panels.

The Attendance Communications panel displays letter records calculated based on the number of absences within a range of dates. These records are created by the Attendance Criteria Calculation.
The Behavior Communications panel displays letter records calculated based on either incident codes or the actions taken for incidents. These records are created by the Behavior Criteria Calculation.

Note:

To scroll vertically within the Attendance Communications or Behavior Communications panel to view more options, use the vertical scroll bar.

To change vertical scrolling to scroll within the page, click the Additional Options icon on the Attendance Communications or Behavior Communications panel, and then select Scroll on Page.

To change back to grid scrolling, click the Additional Options icon on the Attendance Communications or Behavior Communications panel, and then select Scroll in Grid.

View student's communication history

Select Attendance > All > Student > Communication History or Interventions > All > Student > Communication History.
If the Student Search Page displays, search for the appropriate student, then click the student's name link.
Review the communication history for the student.
To display the letter detail for a date, click the
(Expand) icon on the row.
As needed, use the scroll bars on the panel and the expanded detail section to view data.

Fields

Student Information Bar

The bar, which displays on all student pages just below the Home icon and Menu button, includes options to view the student's alerts, attachments, and notes and to email the student's teachers and guardians.

Attendance Communications Panel

This panel displays the letter records generated by the Attendance Criteria Calculation. To view the attendance details for the letter, click the Expand icon on the row.

Field	Description
Date	The date that the letter record was triggered by criteria. This date does not necessarily indicate when the related absences occurred, but rather the date when the letter records were generated. Click the (Expand) icon for a date to display the detail records associated with the student's letter.
School Year	The school year in which the letter was generated.
Building	The code of the building that sent the letter.
Criteria	Displays the code and description of the criteria the student met that generated the letter record. A letter record will not display on this page until it has been "sent" to a merge file by running Attendance's Send Communications option.
Incident Created	Indicates whether the Attendance Criteria Calculation option also created a Behavior incident record. Displays Y (for Yes) if an incident was created or N (for No) if an incident was not created.

Attendance Detail Section

The following fields display when you click the Expand icon for a date.

Field	Description
Attendance Date	The date on which the absence occurred.
Letter Sent	Indicates whether the letter was sent. Displays Y (for Yes) if the letter was sent or N (for No) if it was not sent. A letter is considered "sent" when it has been included in a merge file by running Attendance's Send Communications option.
Sent Notification	Indicates if the notification has been sent electronically via the PLUS 360 Notifications engine to users configured to receive notifications and optional email notifications, for example, eSchoolPlus users who have the required security resource; the student's Counselor; and the SSP Coordinator.
Invalid	Indicates whether the condition that triggered the letter record on this date is now invalid. If Y (for Yes), the condition is considered invalid and will not count toward current notification criteria. If N (for No), the condition is still valid. For example, if an unexcused absence was initially recorded and then changed to an excused absence, the calculation will no longer count the absence as meeting unexcused absence criteria.
Attendance Period	The attendance period in which the student was absent.
Code	The attendance code identifying the absence.
Attendance Count	The number of attendance codes that met the criteria on the date indicated.
Date	Detail information for the absence. The information that displays in this column depends on how absence criteria is calculated: by absences, minutes, or day totals.

Behavior Communications Panel

This panel displays the letter records generated by the Behavior Criteria Calculation. To view the details for the letter, click the Expand icon on the row.

Field	Description
Date	The date that the letter record was triggered by criteria. This date does not necessarily indicate when the related incidents occurred, but rather the date when the letter records were generated. Click the (Expand) icon for a date to display the detail records associated with the student's letter.
School Year	The school year in which the letter was generated.
Building	The code of the building that sent the letter.
Criteria	Displays the code and description of the criteria the student met that generated the letter record. A letter record will not display on this page until it has been "sent" to a merge file by running the Send Communications option.

Discipline Detail Section

The following fields display when you click the Expand icon for a date.

Field	Description
Run Date	The date on which the letter was calculated.
Run Number	The number identifying the calculation run that generated the letter.
Sent	Indicates whether the letter was sent. Displays Y (for Yes) if the letter was sent or N (for No) if it was not sent. A letter is considered "sent" when Discipline's Send Communication option is run to create the merge file.
Count Type	Indicates whether the letter count is based on offenses or actions. Offense - indicates the criteria is defined to count incidents based on the incident codes reported for offenses. Action - indicates the criteria is defined to count incidents based on the action codes assigned to the student.
Offense Count	The number of times the student has received the incident codes specified in criteria.
Action Count	The number of times the student has received the action codes specified in criteria.