Changing Student Name and/or Gender

In some cases, student identity changes require you to track a student's legal name and/or gender, while displaying a different name and/or gender throughout the eSchoolPlus system, including Teacher Access Center, Home Access Center, and any other application that displays the student's name from Registration.

Use the Personal page's Legal/Birth Information panel to record the legal information. Enter a student's legal name and/or birth gender until the student's name and/or gender are legally changed. After the student's identity is legally changed, remove the previous legal/birth information.

Note: 

Before changing a student's name in Registration, consider the following:

• Reports, including report cards and transcripts, display the name entered in Registration. Transcripts may be modified to print legal names; contact your administrator to determine whether your transcripts will print it.
• For some states, state reporting programs report the legal name and gender entered on the Personal page as an override of the values on the Registration page. Otherwise, the name entered in Registration is reported to the state. Before changing a student's name in Registration, review your state reporting requirements to determine whether you can change the student's name from the legal name.

Change student name and/or gender and track legal/birth information

This procedure describes how to change student identity information before it is legally changed. If it has been legally changed, following this procedure is unnecessary.

1. Select Registration from the main menu, select the Entry & Reports submenu, select Student Demographic, and then select Personal.
2. If the Student Search Page displays, search for the appropriate student, then click the student's name link.
3. On the Personal page, record the student's current legal name and/or birth gender as needed in the Legal/Birth Information panel.
4. Click Save.
5. Select Registration from the main menu, select the Entry & Reports submenu, select Student Demographic, and then select Registration.
6. Change the student's name and/or gender as needed.
7. Click Save.

Remove old legal or birth information after legal information has been changed

This procedure describes how to clear the legal and birth information that was tracked on the Personal page until the student's identity was legally changed.

1. Select Registration from the main menu, select the Entry & Reports submenu, select Student Demographic, and then select Personal.
2. If the Student Search Page displays, search for the appropriate student, then click the student's name link.
3. On the Personal page's Legal/Birth Information panel, click the Additional options icon, and then select Clear Legal/Birth Fields to clear all the fields in the panel.