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Career Plan Administration

This topic covers the requirements for setting up Career Planner for students' graduation and supplemental requirement groups.

If your district has multiple high schools, then your district must use a District Course Catalog. The District Course Catalog lets you create a central library of courses categorized by Building Type where the course applies, like Middle School or High School. You can distribute courses from the central District Catalog to each Building Course Catalog. Each building gets courses based on the Building Type assigned in the District Course Catalog.

Set up Career Planner

  1. Add the Career Planner Configuration for each building where students will be enrolled when they have a career plan. Select Administration > Scheduling Setup > Setup > Career Plan Building Configuration.
  2. Set up the graduation and supplemental requirement groups for students in your district. Select Administration > General Setup > District > Validation Tables. Then select the Registration application and the Requirement Groups table.
    For example, if students in a vocational program have different requirements from students in a college preparatory curriculum, you might define two requirement groups; vocational and college preparatory.
    You must add a requirement group of MS (for master setup). This group is used for students who do not have a specific requirement group identified.
  3. Assign graduation and supplemental requirement groups to students on the Academic page.
    When graduation requirements are calculated for students, the calculation uses the student's Graduation Year, Graduation Requirement Group, and Supplemental Requirement Groups values on the Academic page to determine the requirements the student needs to meet.
    The system automatically uses a requirement group of MS (for master setup) for students who do not have a specific requirement group identified. If the student should meet the requirements for the master setup, leave the Graduation Requirement Group field blank.
  4. Define the requirement areas for graduation. Select Administration > General Setup > District > Validation Tables. Then select the Mark Reporting application and the Graduation Requirement Area table.
    You can set up two types of requirement areas:
    • Subject Areas are used to specify that a student must earn a certain number of credits in a particular subject. Subject areas are assigned to courses. For example, Mathematics or Social Studies.
    • Value Areas are used to set up graduation requirements that are not associated with course credit. For example, Community Service may be a value area if students are required to complete a specified number of service hours for graduation.
  5. Assign subject areas and, if appropriate, tags to courses.
    For each course, indicate the subject areas that the course fulfills and how credit for the course should be divided when a course meets multiple subject areas.
    Subject areas are assigned in the Course Catalog. If you need to change subject areas for courses offered in prior years, maintain subject area information in the Master Schedule.
    If you plan to use tag rules to define how students should take courses in a subject area, you can also assign tags to courses at this point. For more information on tag rules, refer to Overview of Subject Area Tag Rules.
  6. Define the requirements for the requirement groups by graduation year. Select Administration > Mark Reporting Setup > Calculation Setup > Graduation Requirements Setup.
    1. To indicate that the requirement group will be used for Career Planner, select the Career Plan checkbox, and enter the grades to use in students' plans.
    2. Define the graduation requirements for each area. The type of area for a requirement determines how you specify the requirements for graduation.
      • For subject areas, indicate the total number of credits the student must earn in courses in this subject area. For example, students must earn three credits in Mathematics to graduate.
        If appropriate, define a minimum mark requirement if students are required to pass courses with a minimum mark in order to earn subject area credits. For more information, refer to Overview of Minimum Mark Requirements.
      • For value areas, enter the appropriate number and units for the area. For example, if students are required to complete 40 hours of community service, enter 40 in the Required Values column and Hours in Units. After graduation requirements are calculated for the student, you can key in the value that the student has earned on the Graduation Requirements page.
    3. To define tag rules for a subject area, click Add or Edit in the Tag Rules column. From the Subject Area Tag Rules page, you can assign tags to courses and define the tag rules.
    4. To define course or credit requirements by grade for a career plan, click 
       (Additional options), and then select Career Plan Courses. On the Career Plan Courses page, enter credit or select courses that are suggested or required by grade-level.
  7. Define Career Plan View setups to indicate how career plans should display on the Student Career Plan page and in the worksheet report. Select Administration > Scheduling Setup > Setup > Career Plan View Setup. For each graduation year, define setups for the Online Career Plan and Worksheet Career Plan.
    Use the Copy button to create the view for a new year based on an existing view.
  8. To allow requests to be entered for career plans in Home Access Center, enable career planner on the Home Access Center Building Configuration (Administration > HAC Setup > Setup > HAC Building Configuration). Select the Show Career Planner checkbox and select the appropriate values for the other request-related fields.
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