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Behavior Rollover Processing

The behavior rollover process creates non-student records for students involved in incidents whose records were deleted by Registration Rollover and can purge additional behavior information that no longer needs to be stored. You can select what information to purge and indicate the school year for which you want to purge records.

Refer to the Behavior Rollover Page for details on running the behavior rollover process and to Year-End Rollover Procedures for descriptions of the tasks required to compete the overall year-end rollover process.

Base Processing

Regardless of how you choose to run Behavior Rollover, the first time you run rollover each year, the rollover always completes the following processing:

  • Creates non-student records for students involved in incidents whose records were deleted by Registration Rollover. When Registration Rollover deletes a student, it creates a record in the Discipline Student Rollover table (DISC_STU_ROLLOVER) for students who were involved in an incident.
  • Updates the incident to change the student ID number to the non-student ID assigned to the individual. The appropriate record will be updated for the individual based on how the individual was involved in the incident. The Behavior Incident (Reported By), offender, victim, or witness record will be updated.
  • Deletes behavior records that are no longer needed for the incidents because the individual is now a non-student. Records for the deleted students are deleted from the offender action, offender fines, action occurrence, victim action, victim injury, and behavior letters. The Discipline student rollover record (DISC_STU_ROLLOVER) is also deleted.

If you restore Behavior data from the first run and then run rollover, this processing will run again.

Additional Purge Options

You can select whether additional behavior information should be purged. You can run Behavior Rollover for groups of buildings that need to have the same data purged. For example, you can run once to select all middle schools and purge all building history for students in middle school, and then run again to select all high schools and purge only letters.

The following table lists the records that can be purged and indicates the purpose of the set of records.

Records you can purge

Notes about purging

Building History

These records store all the incident and letter setups. Purge these records if you do not want to store any behavior incidents for the prior school year.

Incidents Where All Offenders Are Non-Students

If you track behavior incidents that do not have any individuals involved or that involve no students, you may want to delete these incidents. For example, your district requirements may require that you retain all incidents that involve a student, but may not require you to retain any incidents that were entered without a student. For example, users may add an incident to track damage to a building where no offender was determined, but may not want to retain that information from year to year.

If Registration Rollover deleted a student that has a behavior incident created by the Attendance Criteria Calculation and you choose to purge incidents that do not involve students, the record for the incident in the Discipline Attendance Notification table (DISC_ATT_NOTIFY) is deleted and the incident ID is removed from the Attendance Student Notification Detail record.

Behavior Letters

These records are used to generate communication letters to send to guardians regarding student behavior incidents. If you do not need to retain a history for the letters that you sent in a prior year, you can purge these records.

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