Program Fact Download

Error Text	Menu Path	Field Name(s)	Resolution Steps
No State District number found. Programs Fact Records not created.	Administration > General Setup > District > District	State Equivalency Code	The state equivalency code field for your district is not populated.
State District Code value must be 9 characters. Current value is: D. No data will be processed.	Administration > General Setup > District > District	State Equivalency Code	The state equivalency code field for your district is greater than 9 characters in length, making it invalid.
No State Reporting ID found for Student ID S in Programs Fact.	Registration > Entry & Reports > Student Demographic > Personal	PASecureID	The state reporting ID for the student is missing.
State Reporting ID for Student ID S must be 10 characters. Current value is: CV	Registration > Entry & Reports > Student Demographic > Personal	PASecureID	The state reporting ID for the student is not 10 characters in length and is therefore invalid.
No State Code found for Grade G in Programs Fact.	Administration > Registration Setup > Setup > Grades	State Equivalency Code	The state code equivalent for the student's grade is not populated and needs to be.
Program Start Date is invalid for program P and Student S.	Registration > Entry & Reports > Student Demographic > Programs	Start Date	The start date of the program is invalid or was entered incorrectly.
Program comment value is blank for Student S and Program ID P. Value is required for programs 011 and 012. Record will be skipped.	Registration > Entry & Reports > Student Demographic > Programs > OTHER - Other Tutoring Program	Comment	The Other Tutoring Programs require comments if the student is enrolled in them.
No program value found for Student S and Program P.	Registration > Entry & Reports > Student Demographic > Programs	Value	This error message appears for several programs and should indicate which program is causing the error. To resolve this, enter a value in the program vector. If the value is a checkbox, make sure the box is checked.
State code for LEP program value, P is missing for Student S.	Administration > General Setup > District > Validation Tables > Pennsylvania State Reporting Application > LEP Participant table	State Equivalency Code	The state code equivalent field must be populated for the LEP values in order for them to be processed in the download.
No Homeless Accompanied/Unaccompanied record for student S with HOMEL program.	Registration > Entry & Reports > Student Demographic > Programs > HOMEL	Homeless, Accompanied Homeless, Unaccompanied	When a student is enrolled in the HOMEL program, they must also have a coinciding Accompanied or Unaccompanied program vector for the entire date range.
No HOMEL record for student S with Homeless Accompanied/Unaccompanied program.	Registration > Entry & Reports > Student Demographic > Programs > HOMEL	Homeless	When a student has either a Homeless Accompanied or Homeless Unaccompanied program vector, they must also have the Homeless program vector to indicate the Homeless status.
State code for HOMEL program value, P, is missing for Student S.	Administration > General Setup > District > Validation Tables > Registration Application > Homeless Status table	State Code Equiv	The state code equivalent field must be populated for a Homeless status to be reported.
State code for HOMEL program value, P, is <> S,U,D or H for Student S	Administration > General Setup > District > Validation Tables > Registration Application > Homeless Status table	State Code Equiv	The only valid state code equivalents for are S (shelter, transitional housing, awaiting foster care), D (doubled up), U (unsheltered), and H (hotels/motels).
Student was enrolled in program 019 and/or 031 and was in multiple bldgs during current SY. If any previous submissions reported a building other than the current building, this may be flagged by PIMS as a duplicate error.	Registration > Entry & Reports > Student Demographic > Programs > TIT3	Value	If the student is enrolled in a program with state code 019 or 031 (although neither of these are published by PIMS as valid state codes any more), and they change buildings during the school year, PIMS may possibly flag it as a duplicate record. Checking/updating the data for other submissions may be necessary.
Multiple program records found for Student S and Program P. State allows only one record per school year for this program. Correct data to include a single program vector reflecting earliest start date and current building.	Registration > Entry & Reports > Student Demographic > Programs > TIT3	Start Date, Value, End Date	Ensure that only one program vector is active for the current year for the student. If there are overlapping records or if a change occurs midyear, it must be corrected to reflect only one value for the current year.
Programs found but no Entry/Withdrawal records in SY for student S.	Registration > Entry & Reports > Student Demographic > Entry/Withdrawal	Entry/Withdrawal vectors	The student in question is currently enrolled in a reportable program, but does not have an entry/withdrawal vector in the current school year. One must be added for them to be reported properly.
Program end date (E) for program P and Student S is after student's last withdrawal date (W). Entered program date has been used in programs fact download.	Registration > Entry & Reports > Student Demographic > Entry/Withdrawal	Withdrawal date	If the program's end date is later than the student's withdrawal date, the program end date will be used for processing.
Program start date (S) for program P and Student S is before student's first entry date (E). Entered program date has been used in programs fact download.	Registration > Entry & Reports > Student Demographic > Entry/Withdrawal	Entry date	If the program's start date is earlier than the student's entry date, the program start date will be used processing.
No State Building found for Building B in Programs Fact.	Administration > Registration Setup > Building > Building Definition	State Equivalency Code	The state equivalency code field for building B is not populated. Enter the state equivalency code.
State Code for Building B must be numeric. Current value is: V	Administration > Registration Setup > Building > Building Definition	State Equivalency Code	The state equivalency code field for the building in question is not entirely made up of numeric digits. No alphabetic or special characters are allowed in building state codes.
State Code for Building B must be 4 characters in length. Current value is: V	Administration > Registration Setup > Building > Building Definition	State Equivalency Code	The state equivalency code field for the building in question has a length greater than or less than 4, which is invalid.