PIMS (PIMS Student Data)
Menu path: Select Registration from the main menu, select Entry & Reports submenu, select Student District Defined, and then select PIMS.
Information that is required by the State of Pennsylvania and not stored in baseline eSchoolPlus can be found on this page.
Fields | Description |
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Guardian Relationship | If applicable, select the student's guardian relationship. PIMS Student/Student Snapshot |
Graduation Status | Program-tracked field. If a student has dropped out or graduated, select the appropriate code here.
PIMS Student/Student Snapshot |
Foreign Exchange | Select if the student is a foreign exchange student. PIMS Student/Student Snapshot |
Single Parent | Select if the student is a single parent. PIMS Student/Student Snapshot |
Birth Date Verification | No longer collected. |
Out of Workforce Individual | Select if the student is an out of workforce individual. PIMS Student/Student Snapshot |
FIPS County | Select the County of the student's home address. PIMS Student/Student Snapshot |
Econ. Disadv. Status Override | Select to set override for student as Economically Disadvantaged. |
School Entry Date Override | If the calculation of School Entry Date will not be correct for a student, enter the School Entry Date here. For information on the School Entry Date calculation, refer to the PIMS Student - Student Snapshot section of the Pennsylvania State Reporting File Layouts and eSchoolPlus Mapping document. PIMS Student/Student Snapshot |
District Entry Date Override | If the calculation of District Entry Date will not be correct for a student, enter the District Entry Date here. For information on the District Entry Date calculation, refer to the PIMS Student - Student Snapshot section of the Pennsylvania State Reporting File Layouts and eSchoolPlus Mapping document. PIMS Student/Student Snapshot |
LEP Start Date Override | Date used to override the student's LEP Participation program start date, if such an override is needed. PIMS Student/Student Snapshot |
PASA Test Taker | Select to identify the student as a PASA Test Taker which overrides the need for a Grade 9 Entry Date in the PIMS Student (STU) and Student Snapshot (SS) templates. |
PSSA\Other (APC 1) | Program tracked field. Select the code from the Value field for any assessments in which the student is a participant. If code 'A' is marked for PASA, make sure the box is checked for PASA Test Taker above. The vectors will be tracked for current year only. If the selected value is 'I', then no dates are necessary. |
Repeater Override | Select the School Year (SY) to set the override if the student is a repeater. |
Keystone Winter (APC2) | Program tracked field. If applicable, select the subject for which the student is participating in Keystone Winter. Select 'Z' if the student is not participating. |
Keystone Spring (APC3) | Program tracked field. If applicable, select the subject for which the student is participating in Keystone Spring. Select 'Z' if the student is not participating. |
Keystone Summer (APC4) | Program tracked field. If applicable, select the subject for which the student is participating in Keystone Summer. Select 'Z' if the student is not participating. |
Mark for Spec Ed Dwn Exlusion | No longer used in download processing code. Field can be used to identify students to be excluded from the download by means of the user filter. |
SE Category Set Code | Program-tracked field. Select which Special Education ACT 16 Funds category applies to services provided to this student, if applicable. Student Fact Template |
Mobility Code | Program-tracked field. Select the Student Mobility added to the Student Template and Transfer Info pages with the following values:
|
Access to EL (APC5) | Program-tracked field. If the student participates in an EL assessment, select the appropriate code. |
First Year Exempt | Selected if the student has been enrolled in U.S. school for 12 months or less and should be exempt from EL assessment. |
Foster Student | Program-tracked field. Select to indicate if the student is in foster care. |
Special Ed Referral Override | Selected to override the Student and Student Snapshot downloads calculated value for the Special Ed Referral.
PIMS Student/Student Snapshot/Student Enrollment |
Adult Affidavit Program | Program-tracked field. Select if the student is being on an Adult Affidavit Program (AAP), which results in the Homeless, Migrant, and Foster fields of the Student and Student Snapshot templates getting populated with valid values Y and N. PIMS Student/Student Snapshot |
Program-tracked field. Select if the student has opted for the hybrid mode of instruction. | |
Program-tracked field. Select if the student has opted for the full-time virtual or remote mode of instruction. |
Additional Information
The Student Snapshot template contains the same information as the Student Template, with the addition of a Snapshot Date (field 83).
The Student submission will decide the District Entry Date and School Entry Date as follows:
District entry date will be assigned in the order of priority:
Use the value in the District Entry Date Override field on the PIMS page (menu path: select Registration from the main menu, select Entry & Reports submenu, select Student District Defined, and then select PIMS). Otherwise, use the District Enrollment Date populated during registration.
Review all the Entry/Withdrawal records for the student with entry codes that have a State Code Equiv value of E2, E3, R3, R4, R5, R6, R7, and R8 (in the PATB_ENTRY_OLD table). Use the entry date from the record that has the latest entry date. If there are no records with these codes, use the entry date from the Entry/Withdrawal record for the student with any code and the earliest entry date.
School Entry date will be assigned in the order of priority:
Use the value in the School Entry Date Override field on the PIMS page (menu path: select Registration from the main menu, select Entry & Reports submenu, select Student District Defined, and then select PIMS).
- Otherwise, review all the Entry/Withdrawal records for the student with entry codes that have a State Code Equiv value of E2, E3, R3, R4, R5, R6, R7, and R8 (in the PATB_ENTRY_OLD table). Use the entry date from the record that has the latest entry date. If there are no records with these codes, use the entry date from the Entry/Withdrawal record for the student with any code and the earliest entry date.