Physical Exam Entry
On this page:
Medical > All > Student > Exams
Add Physical Exam Results for a Single Student
- Select Medical > All > Student > Exams.
- If the Student Search page displays, search for the appropriate student, and then click the student's name link.
- If the Physical panel displays, proceed to Step 4. If the Physical panel does not display, make sure the Physical box is checked in the Selections panel, then click Load.
- Click Add on the Physical panel.
- Enter the Test Date, and then click OK.
- Select the test Location.
- Complete the remaining fields as needed.
- If the exam results in a referral, select the appropriate Referral Code and Referral Date on the Referral Detail panel.
- Referrals are only counted in the SHARRS report for in-school physical exams.
- For information on recording completion of a referral, see the procedure for Updating a Student Physical Exam Record.
- Click Save.
Add Physical Exam Results for Multiple Students
- Select Medical > All > Office > Physical.
- On the Prompts panel, select the building and test date. If you want to load default values for students, you can select a Default Location and additional values.
- On the Selected Students panel, enter students by student ID or student name. To search for a student, click the Student Name field's Search to display the Student Search pop-up window. Select the desired student, and then click OK.
- Enter exam information as needed. To display additional fields for Exam Details, Notes, and Referral Entry, click Expand next to the appropriate Student ID.
- To enter a referral, select a Referral Code and Referral Date on the Referrals panel. For information on recording completion of a referral, see the procedure for Updating a Student Physical Exam Record.
- Click Save.
Mass Load Physical Exam Results
- Select Medical > All > Office > Physical.
- On the Prompts panel, select the building and test date. If you want to load default values for students, you can select a Default Location and additional values.
- Enter the appropriate criteria in the Filter panel. Then, click Load. For example, to display a list of students for homeroom 100, select Area: Demographic, Field Name: Primary Homeroom, Condition: = (Equals), and Value: 100.
- Review the list of students, and change exam information as needed.
- To change a student's exam location, pulse, or blood pressure, click the appropriate field and make the new entry.
- If a listed student was not examined or the student's exam record should be deleted, select the corresponding Delete checkbox.
- To display the fields for Exam Details, Notes, and referral entry, click Expand next to the appropriate Student ID.
- To enter a referral, select a Referral Code and Referral Date on the Referrals panel. For information on recording completion of a referral, see the procedure for Updating a Student Physical Exam Record.
- Click Save.
Update a Student Physical Exam Record
- Select Medical > All > Student > Exams.
- If the Student Search page displays, search for the appropriate students, then click the name link for the first record you want to update.
- On the Physical panel, click Expand next to the test Date you want to update.
- To record completion of a referral, select a Followup Code and Followup Date on the Referral Detail panel. This means the student's exam gets included in the SHARRS report's Completed Referrals Reported count.
- Click Save.
- On the Student Information bar, click Next to access the next student from your original list.