Physical Exam Entry

On this page:

Medical > All > Student > Exams

Add Physical Exam Results for a Single Student

1. Select Medical > All > Student > Exams.
2. If the Student Search page displays, search for the appropriate student, and then click the student's name link.
3. If the Physical panel displays, proceed to Step 4. If the Physical panel does not display, make sure the Physical box is checked in the Selections panel, then click Load.
4. Click Add on the Physical panel.
5. Enter the Test Date, and then click OK.
6. Select the test Location.
7. Complete the remaining fields as needed.
8. If the exam results in a referral, select the appropriate Referral Code and Referral Date on the Referral Detail panel.
   • Referrals are only counted in the SHARRS report for in-school physical exams.
   • For information on recording completion of a referral, see the procedure for Updating a Student Physical Exam Record.
9. Click Save.

Add Physical Exam Results for Multiple Students

1. Select Medical > All > Office > Physical.
2. On the Prompts panel, select the building and test date. If you want to load default values for students, you can select a Default Location and additional values.
3. On the Selected Students panel, enter students by student ID or student name. To search for a student, click the Student Name field's Search to display the Student Search pop-up window. Select the desired student, and then click OK.
4. Enter exam information as needed. To display additional fields for Exam Details, Notes, and Referral Entry, click Expand next to the appropriate Student ID.
5. To enter a referral, select a Referral Code and Referral Date on the Referrals panel. For information on recording completion of a referral, see the procedure for Updating a Student Physical Exam Record.
6. Click Save.

Mass Load Physical Exam Results

1. Select Medical > All > Office > Physical.
2. On the Prompts panel, select the building and test date. If you want to load default values for students, you can select a Default Location and additional values.
3. Enter the appropriate criteria in the Filter panel. Then, click Load. For example, to display a list of students for homeroom 100, select Area: Demographic, Field Name: Primary Homeroom, Condition: = (Equals), and Value: 100.
4. Review the list of students, and change exam information as needed.
   • To change a student's exam location, pulse, or blood pressure, click the appropriate field and make the new entry.
   • If a listed student was not examined or the student's exam record should be deleted, select the corresponding Delete checkbox.
   • To display the fields for Exam Details, Notes, and referral entry, click Expand next to the appropriate Student ID.
   • To enter a referral, select a Referral Code and Referral Date on the Referrals panel. For information on recording completion of a referral, see the procedure for Updating a Student Physical Exam Record.
5. Click Save.

Update a Student Physical Exam Record

1. Select Medical > All > Student > Exams.
2. If the Student Search page displays, search for the appropriate students, then click the name link for the first record you want to update.
3. On the Physical panel, click Expand next to the test Date you want to update.
4. To record completion of a referral, select a Followup Code and Followup Date on the Referral Detail panel. This means the student's exam gets included in the SHARRS report's Completed Referrals Reported count.
5. Click Save.
6. On the Student Information bar, click Next to access the next student from your original list.