Discipline Download

Error Text	Menu Path	Field Name(s)	Resolution Steps
Incident Location cannot be blank for incident id: I	Interventions > All > Office > Incident Detail	Location	The location field needs to be populated with a valid location that has a state code equivalent in the Discipline Locations validation table.
Incident Location state code equivalent is invalid for incident id: I	Administration > General Setup > District > Validation Tables > select Discipline > select Locations Table	State Equivalency Code	The state code equivalent for the incident location in question has a state code equivalent with a length greater than one.
No State District number found. Course Record not created.	Administration > General Setup > District > District	State Equivalency Code	The state equivalency code field for your district is not populated. Enter the state equivalency code.
State code for building B must be numeric.	Administration > Registration Setup > Building > Building Definition	State Equivalency Code	The state equivalency code field for building B is not formatted properly and contains non-numeric characters. Update the field to contain only numeric characters.
Incident Time Frame Code is required for Incident ID: I	Interventions > All > Office > Incident Detail	Timeframe	If the incident location has a state code equivalent of 1, the incident requires a timeframe to be entered.
There are no offenders for Incident ID: I	Interventions > All > Office > Incident Detail	Offenders	At least one offender must be populated for the incident.
2 or more offenders are required for fighting infraction, Incident ID I	Interventions > All > Office > Incident Detail	Offenders	If the incident code has a state code equivalent of 17, at least two offenders must be populated for the incident.
No victims should be associated with fighting incident code for incident: I	Interventions > All > Office > Incident Detail	Victims	If the incident code has a state code equivalent of 17, there should be no victims populated for the incident.
No victims should be associated with this incident state code for incident:	Interventions > All > Office > Incident Detail	Victims	If the incident code has a state code equivalent in the following list: 17, 28-37, 39-50, there should be no victims populated for the incident.
No Victims involved in incident: I	Interventions > All > Office > Incident Detail	Victims	If the incident code has a state code equivalent in the following list: 1-12, 14-16, 18-27, 36, 38, 51, there must be at least one victim populated for the incident.
Offender Type cannot be blank for Offender O in Grade G for Incident I this offender record will be skipped.	Interventions > All > Office > Incident Detail > Offender Detail > Other Offender Information panel	Offender Type	The offender type field needs to be populated for every offender.
Name of the LLE Office contacted cannot be blank for Offender O in Grade G for Incident I this offender record will be skipped.	Interventions > All > Office > Incident Detail > Offender Detail > Other Offender Information panel	Police Department	If the offender is marked as Reported to Police, they must have a Police Department entered.
Arrested Code is blank for Offender O in grade G for Incident I	Interventions > All > Office > Incident Detail > Offender Detail > Other Offender Information panel	Arrested Code	The arrested code field needs to be populated for every offender.
Adjudication Code cannot be blank for Offender O in Grade G for Incident I this offender record will be skipped.	Interventions > All > Office > Incident Detail > Offender Detail > Other Offender Information panel	Adjudication1-6	If the offender has an arrested code indicating that they were arrested (YW or YN), they must also have at least one adjudication code.
Weapon Detected Code cannot be blank for Offender O in Grade G in Incident I this offender record will be skipped.	Interventions > All > Office > Incident Detail > Offender Detail > Other Offender Information panel	Detection of Weapon	If the offender has an arrested code of YW, they must also have a code entered in the Detection of Weapon field.
Weapon Detected Comment cannot be blank for Offender O in Grade G for Incident I this offender record will be skipped.	Interventions > All > Office > Incident Detail > Offender Detail > Other Offender Information panel	Weapon Detection Comment	If the offender has a weapon detection code of Other (5), they must also have a weapon detection comment entered.
Issue with weapon for Offense Infraction Code C, Offender O in Grade G and Incident I. Either weapon count is 0 or state code for identified weapon does not match offense state code. Record will be skipped.	Interventions > All > Office > Incident Detail > Offender Detail > General panel	Weapon, Count	If the incident code is in the range of 39-46, there must be at least one weapon entered and the count field must be greater than 0.
Offense comment cannot be blank for Offense Infraction Code C, offender O in Grade G, Incident I. Record will be skipped.	Interventions > All > Office > Incident Detail > Offender Detail > Offenses panel	Notes	If the incident code is 16, 41, or 46, there must be an offense comment entered.
Ethnicity State Code Equiv cannot be blank for Offender O in Grade G for Incident I this offender record will be skipped.	Registration > Entry & Reports > Student Demographic > Personal	Hispanic/Latino Ethnicity, Race	Student offenders must have an ethnicity code with a valid state code entered or have the Hispanic flag set to 'Y'.
No Offender Actions found for Offender O in Grade G for Incident I.	Interventions > All > Office > Incident Detail > Offender Detail > Actions panel	Actions	Offenders should have disciplinary actions entered, however this is a warning, so it is not mandatory.
Actual Dates or Duration cannot both be blank for Offender O in Grade G for Incident I action code AC this offender record will be skipped.	Interventions > All > Office > Incident Detail > Offender Detail > Actions panel	Actual Duration	If the action state code equivalent is S3, S4, S5, S6, or S7, you must have an actual duration populated for this action.
Received Services Indicator is not set for Offender O in Grade G for Incident I action code AC this offender record will be skipped.	Interventions > All > Office > Incident Detail > Offender Detail > Other Offender Information panel	Received Services Indicator	If the action state code equivalent is S5, S6, or S7, you must have the received services indicator set to 'Y' for this action.
Action Comment is not set for Offender O in Grade G for Incident I action code AC this offender record will be skipped.	Interventions > All > Office > Incident Detail > Offender Detail > Other Offender Information panel	Disciplinary Action Comment	If the action state code equivalent is S10 or R9, or if the infraction code is within the range of 39-41 while the action code is within the range of S5-S7, a disciplinary action comment must be entered for this action.
Parental Involvement Code cannot be blank for Offender O in Grade G for Incident I.	Interventions > All > Office > Incident Detail > Offender Detail > Other Offender Information panel	Parent Involvement 1-6	At least one parental involvement indicator is required for all offenders.
Parental Involvement Comment cannot be blank for Offender O in Grade G for Incident I this record will be skipped.	Interventions > All > Office > Incident Detail > Offender Detail > Other Offender Information panel	Parent Involvement Comment 1-6	If the offender has a parental involvement code of 6, a comment must be provided.
There cannot be any victims when the Incident Against Property Indicator is set for Incident ID: I	Interventions > All > Office > Incident Detail > Victims panel or Interventions > All > Office > Incident Detail > Other Incident Information	Victims Incident or Against Property	If the Incident Against Property flag is checked, victims cannot be specified for the incident and must be removed.
Victim Type cannot be blank for Victim V in Grade G for Incident I this record will be skipped.	Interventions > All > Office > Incident Detail > Victims panel > Victims Detail	Victim Type	The victim type must be populated for all victims.
Medical Treatment Indicator is blank for Victim V in Grade G for Incident I. Field on District-Defined tab, Victim screen.	Interventions > All > Office > Incident Detail > Victims panel > Victim Detail > Other Victim Information panel	MD Treatment	The MD Treatment flag must be saved as either a Y or an N. If this warning is appearing, you may need to re-save the Victim Detail page in order to create the district-defined record in the database.
Incident Victim Comment cannot be blank for Victim V in Grade G for Incident I. This record will be skipped.	Interventions > All > Office > Incident Detail > Victims panel > Victim Detail > Victim Notes panel	Notes	If the MD Treatment flag is checked, there must be a comment present in the Victim Notes field for the victim.
Injury Severity Code cannot be blank for Victim V in Grade G for Incident I. This record will be skipped.	Interventions > All > Office > Incident Detail > Victims panel > Victim Detail > Other Victim Information panel	Injury Severity	The injury severity code must be populated for all victims.
Student Assistance Program Referral Indicator is blank for Victim V in Grade G for Incident I. Field on District-Defined tab, Victim screen.	Interventions > All > Office > Incident Detail > Victims panel > Victim Detail > Other Victim Information panel	Referred SAP	If the victim is a student, the Referred SAP flag must be saved as either a Y or an N. If this warning is appearing, you may need to re-save the Victim Detail page in order to create the district-defined record in the database.
No minimum/maximum discipline values entered in database. Contact an administrator.	N/A	N/A	Enter a support ticket to have an agent correct the issue. An installation script needs to be run on the database.