Dental Exam Entry

On this page:

Medical > All > Student > Exams

Add Dental Exam Results for a Single Student

1. Select Medical > All > Student > Exams.
2. If the Student Search page displays, search for the appropriate student, then click the student's name link.
3. If the Dental panel displays, proceed to Step 4. If the Dental panel does not display, make sure the Dental box is checked in the Selections panel, then click Load.
4. Click Add on the Dental panel.
5. Enter the Test Date, and then click OK.
6. Select the exam Location.
7. Use the Pennsylvania Dental Information panel as follows:
   • For an exam given by a school dentist, check any boxes in this panel that apply.
   • For an exam given by a private dentist, check any of the following boxes that apply: Fluoride Mouth Rinse Program, Fluoride Tablet Program, and Topical Fluoride Program.
8. If the exam results in a referral, select the appropriate Referral Code and Referral Date. For information on recording completion of a referral, see the procedure for Updating a Student Dental Exam Record.
9. Based on your district's needs, update any remaining Dental panel fields.
10. Click Save.

Add Dental Exam Results for Multiple Students

1. Select Medical > All > Office > Dental.
2. On the Prompts panel, select the building and test date. If you want to load default values for students, you can select a Default Location and Default Status.
3. On the Selected Students panel, enter students by student ID or student name. To search for a student, click the Student Name field's Search to display the Student Search pop-up window. Select the desired student, and then click OK.
4. Enter exam information as needed.
   • To display the fields for Notes and referral entry, click Expand next to the appropriate Student ID.
   • To enter a referral, select a Referral Code and Referral Date on the Referrals panel. For information on recording completion of a referral, see the procedure for Updating a Student Dental Exam Record.
   • The Pennsylvania Dental Information fields are only available on the student Exams page (Medical > All > Student > Exams). After you finish this procedure, you can follow the Updating a Student Dental Exam Record procedure for individual students.
5. Click Save.

Mass Load Dental Exam Results

1. Select Medical > All > Office > Dental.
2. On the Prompts panel, select the building and test date. If you want to load default values for students, you can select a Default Location and Default Status.
3. Enter the appropriate criteria in the Filter panel. Then, click Load. For example, to display a list of students for homeroom 100, select Area: Demographic, Field Name: Primary Homeroom, Condition: = (Equals), and Value: 100.
4. Review the list of students, and change exam information as needed.
   • To change the status or location for a student, click in the field, and select a valid code.
   • If a listed student was not examined or the student's exam record should be deleted, select the corresponding Delete checkbox.
   • To display the fields for Notes and referral entry, click Expand next to the appropriate Student ID.
   • To enter a referral, select a Referral Code and Referral Date on the Referrals panel. For information on recording completion of a referral, see the procedure for Updating a Student Dental Exam Record.
   • The Pennsylvania Dental Information fields are only available on the student Exams page (Medical > All > Student > Exams). After you finish this procedure, you can follow the Updating a Student Dental Exam Record procedure for individual students.
5. Click Save.

Update a Student Dental Exam Record

1. Select Medical > All > Student > Exams.
2. If the Student Search page displays, search for the appropriate students, then click the name link for the first record you want to update.
3. On the Dental panel, click Expand next to the test Date you want to update.
4. Use the Pennsylvania Dental Information panel as follows:
   • For an exam given by a school dentist, check any boxes in this panel that apply.
   • For an exam given by a private dentist, check any of the following boxes that apply: Fluoride Mouth Rinse Program, Fluoride Tablet Program, and Topical Fluoride Program.
5. To record completion of a referral, select a Followup Code and Followup Date on the Referral Detail panel. This means the student's exam gets included in the SHARRS report's Referral Complete count.
6. Click Save.
7. On the Student Information bar, click Next to access the next student from your original list.