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Attendance Setup for Half-Day Vo-Tech and Students with Fractional Daily Membership

There are a couple of ways you can set a student's daily membership value in cases where the student earns a value less than 1, as in students attending half-day Vo-tech or those enrolled in an Intermediate Unit.

  • In cases where the membership value applies to many students, you can use the Calendar setup's Default Membership Value. For AVTS students, this is the required method.
  • If a membership value applies only to a select number of students, you can use the PAWGT program This value overrides the Calendar setup's Default Membership Value.

Following is an overview on how to set up students using either the Calendar or the PAWGT Percentage value.

Fractional Daily Membership Based on Calendar Setup

This method is useful when the same daily membership value applies to many students. Remember, this is the required method for AVTS (Vo-tech) students. Set up Attendance as follows:

  1. Set up the calendar (Administration > Registration Setup > Calendars > Calendar). Assign the appropriate Default Membership Value, such as 0.5 for a half-day Vo-tech student.
  2. Enroll students on their Entry/Withdrawal page, assigning the appropriate calendar.
  3. Do not assign a PAWGT program for dates overlapping with the Entry/Withdrawal records. The PAWGT program Percentage overrides the calendar's Default Membership Value.

For state reporting purposes, you will need an Attendance View setup for these students that converts full-day absences to a Value of 1. This facilitates accurate membership counts in the PIMS Student Calendar file. For more information, refer to Attendance View Setup.

Fractional Daily Membership Based on PAWGT Program Percentage

The program-tracked Percentage method is useful if you have a daily membership value that applies only to a few students. This method uses the PAWGT (PA Weighting) program. It allows you to apply a membership value to students without defining a separate calendar or Attendance View. Set up Attendance as follows:

  1. Enroll the student on the Entry/Withdrawal page with a calendar using Default Membership Value of 1.  You can check this setting through Administration > Registration Setup > Calendars > Calendar.
  2. Go to Registration > Entry & Reports > Student Demographic > Programs and select the PAWGT program for the student, then open a new program record with the appropriate daily membership decimal value. You can also use Registration > Utilities > Tools > Generate Programs for Program ID PAWGT to add the appropriate Value for a group of students based on search criteria.
  3. Make sure you have an Attendance View set up that converts full day absences to a Value of 1 for these students, in the same manner as a student earning a full day of membership. You can also convert a half-day absence to a Value of 0.5 with this View.
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