Kindergarten Readiness
This section of the documentation will review prerequisites for creating the Kindergarten Readiness file, describe the processing steps to create the file, and show the file layout/mapping for each file included in the submission.
Kindergarten Readiness Collection Prerequisites
- Verify that the Report Period validation table is set up correctly. (KG for Collection and the correct dates for the school year).
- Verify that Kindergarten grades have the correct State Code Equiv (KG) in the Grades validation table.
- Verify that Kindergarten students have the correct values on the OR Kindergarten Readiness page.
Kindergarten Readiness Processing
Go to Regulatory > Collections > Collections > OR Student Download. Enter the prompts as specified in the table below and click the Run icon at the top right of the page.
Prompts Panel
Field | Description |
|---|---|
School Year | Input the school year. [Current School year] |
Reporting Period | Select from the drop down; Kindergarten Readiness (your district may have slightly different names for the Reporting Periods). |
Start and End dates | Defaults to dates specified in the reporting period table. |
Clear Existing | Selected (by default); Clears records from the download table for the specified school year, reporting period, collection and filter. |
Run Download | Selected (by default). Populates the download tables |
Log File Type | Error logs can be created in pdf style as in the past, but can also be created as CSV files so that you can open them in a spreadsheet program. |
Submission Files Panel
The SSID Data Section checbox is selected by default. Select the Talented and Gifted Section and Kindergarten Readiness checkboxes.
Tip: for better performance, use some sort of filter, even if it is a filter that includes all of your buildings. Running the Download without a filter at all slows performance. The best filter would be an Area of Entry/Withdrawal, Field Name Building, Condition of 'is in" and then all buildings in the Value field separated by commas.
- Review the errors on the Task Log Messages page and update the data as necessary.
- Once any data updates are made, repeat step 1 using the same prompt values. Repeat Steps 1 and 2 until all errors are corrected.
Kindergarten Readiness Submission Files
Go to OR Student Submissions File page (Regulatory > Collections > Collections > OR Student Submission Files) and then enter values for the Prompts and Submission Files panels shown below.
Prompts Panel
Field | Description |
|---|---|
School Year | Input the school year. [Current School year] |
Reporting Period | Select the Submission from the drop down; Kindergarten Readiness (your District may have slightly different names for the Reporting Periods). Please use the same reporting period selection that was used in Step 1. If downloads do not exist in the table when you run extracts, error will be logged in log file that 'No Records matched Criteria'. |
Submission Files Panel
The SSID Data Section box is checked by default. You must select the Talented and Gifted Section and Kindergarden Readiness checkboxes to extract these collection(s) into the submission file.
- Click the Run icon at the top right of the page.
- Go to your Home Page to save the files to your PC so that it can be transferred to the State. You can right click on the file and choose "Save Target As". The file is saved at the specified location and is now ready to be sent. The file name for the extract should be OR_ReportingPeriodExtractdatetime.csv.
Kindergarten Readiness Submission File Layouts/Mapping
SSID File Layout/Mapping
TAG File Layout/Mapping
Kindergarten Readiness File Layout/Mapping