Uploading Exiting Student List from ODE (FW)

Menu path: Select Administration from the main menu, select the Utilities submenu, select Download & Upload, select Run Upload, and then select the OH-FW Upload definition. 

The Exiting Student Follow-Up (FW) record is reported for all students who left secondary education before the current school year, including students who left during the prior year, at the end of the prior year, or during the summer to be able to accomplish a successful reporting compliant with ODE requirements. The OH-FW Upload is defined to load data from the ODE file format as specified in Chapter 2.23 of the EMIS Manual. This file must have .csv extension. It must be unchanged from the original formatting. The name of the file should match what is defined in the Upload Definition. The upload definition can be viewed using the menu path.

Transfer the Data File to your Report Directory

1. Move the comma-delimited file that you want to upload to eSchoolPlus, to a directory that is easy to find.
2. Change the name of the file to fw.csv
3. Select Administration from the main menu, select the Utilities submenu, select Download & Upload, and then select Upload File.
4. In the File field, click Choose File to search and select the file you want to upload (from Step 1).
5. Click the Upload Records icon.
6. Click the Tasks/Reports tab to verify that the file was uploaded to your report directory.

Upload Data

1. Select Administration from the main menu, select the Utilities submenu, select Download & Upload, and then select Run Upload.
2. On the Run Upload page, select Interface ID OH-FW Upload.
3. Verify that your interface is defined correctly for the data file by setting the Run Mode to Verify upload data without updating database and click Run.
4. Click the Tasks/Reports tab and open the Interface Upload Log to review any errors.
5. Go back to the Run Upload page (Step 1)
6. If you want to back up test data before you run the actual import, click the Additional options icon, then select Backup.
7. Run the upload in update mode by setting the Run Mode to Run Upload and click Run.
8. Click the Tasks/Reports tab and open the Interface Upload Log to review any errors.
9. Check records that were loaded to verify that records are correct by checking the EMIS Exiting Student Follow Up page and the EMIS Student Download Summary page.
10. If you are not satisfied with the results of the import and you ran a backup before you uploaded data, you can restore data from the backup.
    Select Administration from the main menu, select the Utilities submenu, select Download & Upload, and then select Run Upload. Click the Additional options icon and select Restore.

Note: 

Be cautious when running the Backup and Restore options if more than one user runs uploads or updates testing information within the district. The backup option backs up all data in the tables processed by the interface. It does not selectively process a building or test. Thus, if another user updates testing data between the time of the backup and restore, the user's data will be lost.