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Reporting DN Records

This section describes how Organization General (DN) records are reported to EMIS. The elements reported vary depending on the reporting period, district type, and the element being reported. The tables below provide a reference to verify all DN records created and divided into groups.

Feeder School Group

Attribute Name (DN060)

Attribute Text (DN080)

Attribute Number (DN090)

Attribute Date (DN070)

S Reporting Period Windows

FEEDERSCHL

Building IRN

'0000000000'

'00000000'

Traditional - Midyear and Final Windows

Community - Not Reported

SIG Extended Time Group

Attribute Name (DN060)

Attribute Text (DN080)

Attribute Number (DN090)

Attribute Date (DN070)

S Reporting Period Windows

SIGEXTNDYR

'******'

Number of minutes per year

'00000000'

Traditional - Final Window

Community - Final Window

SIGEXTNDDY

'******'

Number of minutes per year

'00000000'

Traditional - Final Window

Community - Final Window

SIGBEFNAFT

'******'

Number of minutes per year

'00000000'

Traditional - Final Window

Community - Final Window

SIGSUMRSCH

'******'

Number of minutes per year

'00000000'

Traditional - Final Window

Community - Final Window

SIGWEEKEND

'******'

Number of minutes per year

'00000000'

Traditional - Final Window

Community - Final Window

SIGOTHERTM

'******'

Number of minutes per year

'00000000'

Traditional - Final Window

Community - Final Window

Information Technology Center Group

Attribute Name (DN060)

Attribute Text (DN080)

Attribute Number (DN090)

Attribute Date (DN070)

S Reporting Period Windows

INFOTECIRN

The ITC IRN number

'0000000000'

'00000000'

Traditional - All Windows

Community - All Windows

Student Group

Attribute Name (DN060)

Attribute Text (DN080)

Attribute Number (DN090)

Attribute Date (DN070)

S Reporting Period Windows

STUKGBRDAY

'A' or 'B'

'0000000000'

'00000000'

Traditional - All Windows

Community - All Windows

STUHOMESCL

'******'

Number of students

'00000000'

Traditional - All Windows

Community - Not Reported

STUKGLFREE'******'Number of kindergarten students'00000000'

Traditional - All Windows

Community - Not Reported

STUKGLRCED'******'Number of kindergarten students'00000000'

Traditional - All Windows

Community - Not Reported

STUKGNFEES'******'Number of kindergarten students'00000000'

Traditional - All Windows

Community - Not Reported

STUKGTUITN'******'Number of kindergarten students'00000000'

Traditional - All Windows

Community - Not Reported

STUELGEXAC

'******'

Percent of time

'00000000'

Traditional - All Windows

Community - All Windows

STUNPNTSRV

'******'

Number of students

'00000000'

Traditional - All Windows

Community - Not reported

STUNPNTELG

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Not reported

STUPSTCBTR

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Not reported

STUPSTCATR

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Not reported

STULNCHFRE

'******'

Number of students

'00000000'

Traditional - All Windows

Community - All Windows

STULNCHRDC

'******'

Number of students

'00000000'

Traditional - All Windows

Community - All Windows

PHYSED Evaluation Group

Attribute Name (DN060)

Attribute Text (DN080)

Attribute Number (DN090)

Attribute Date (DN070)

S Reporting Period Windows

PHYSEDLMKG

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDLM03

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDLM06

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDLM09

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDPFKG

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDPF03

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDPF06

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDPF09

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDADKG

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDAD03

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDAD06

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDAD09

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDNEKG

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDNE03

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDNE06

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

PHYSEDNE09

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

Eye Examination Group

Attribute Name (DN060)

Attribute Text (DN080)

Attribute Number (DN090)

Attribute Date (DN070)

S Reporting Period Windows

EYEREQCNTA

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

EYERECCNTB

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

EYENRCCNT1

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

EYENRCCNT2

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

EYENRCCNT3

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

EYENRCCNT4

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

EYENRCCNT5

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

EYENRCCNT6

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

EYENRCCNT7

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

EYENRCCNT8

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

Medical Group

Attribute Name (DN060)

Attribute Text (DN080)

Attribute Number (DN090)

Attribute Date (DN070)

S Reporting Period Windows

GLCGNPRCMT

'******'

Number of glucagon doses procured on this date

'00000000'

Traditional - Final window only

Community - Not Reported

GLCGNUSAGE'******'Number of glucagon doses used on this date'00000000'

Traditional - Final window only

Community - Not Reported

DIBTSENRLD'******'Number of students with diabetes enrolled in district'00000000'

Traditional - Final window only

Community - Not Reported

DIBTSERROR'******'Number of diabetes medication administration errors'00000000'

Traditional - Final window only

Community - Not Reported

INHLRPRCMT'******'Number of inhalers procured on this date'00000000'

Traditional - Final window only

Community - Not Reported

INHLRUSAGE'******'Number of inhalers used on this date'00000000'

Traditional - Final window only

Community - Not Reported

EPNPHPRCMT'******'Number of epinephrine autoinjectors procured on this date'00000000'

Traditional - Final window only

Community - Not Reported

EPNPHUSAGE

'******'

Number of epinephrine autoinjectors used on this date

'00000000'

Traditional - Final window only

Community - Not Reported

District Group

Attribute Name (DN060)

Attribute Text (DN080)

Attribute Number (DN090)

Attribute Date (DN070)

S Reporting Period Windows

LCLWELLPOL

'Y' or 'N'

'0000000000'

'00000000'

Traditional - Final window only

Community - Final window only

Calendar Group (General)

This attribute is removed from record processing as per the ODE requirement.

Attribute Name (DN060)

Attribute Text (DN080)

Attribute Number (DN090)

Attribute Date (DN070)

C_CLDRTYPE

'D' or 'H'

'0000000000'

'00000000'

Calendar Group (Teachers)

Attribute Name (DN060)

Attribute Text (DN080)

Attribute Number (DN090)

Attribute Date (DN070)

C_PRFLMEET

'*' or 'GL*' or 'GLAP'

Hours in the reported day

CCYYMMDD

C_PTCONFRC

'*' or 'GL*' or 'GLAP'

Hours in the reported day

CCYYMMDD

Calendar Group (Students)

Attribute Name (DN060)

Attribute Text (DN080)

Attribute Number (DN090)

Attribute Date (DN070)

C_DCMTYTKN

'*' or 'GL*' or 'GLAP'

'0000000000'

CCYYMMDD

C_DPLANNED

'*' or 'GL*' or 'GLAP'

'0000000000'

CCYYMMDD

C_DNOTPLAN

'*' or 'GL*' or 'GLAP'

'0000000000'

CCYYMMDD

C_DBLZZARD

'*' or 'GL*' or 'GLAP'

Number of hours

CCYYMMDD

C_YWKENDSA

'*' or 'GL*' or 'GLAP'

'0000000000'

'00000000'

C_YWKENDSU

'*' or 'GL*' or 'GLAP'

'0000000000'

'00000000'

C_YWKDAYMN

'*' or 'GL*' or 'GLAP'

'0000000000'

'00000000'

C_YWKDAYTU

'*' or 'GL*' or 'GLAP'

'0000000000'

'00000000'

C_YWKDAYWD

'*' or 'GL*' or 'GLAP'

'0000000000'

'00000000'

C_YWKDAYTH

'*' or 'GL*' or 'GLAP'

'0000000000'

'00000000'

C_YWKDAYFR

'*' or 'GL*' or 'GLAP'

'0000000000'

'00000000'

C_HRSWKEND

'*' or 'GL*' or 'GLAP'

Number of hours

CCYYMMDD

C_HSHRTWEA

'*' or 'GL*' or 'GLAP'

Number of hours

CCYYMMDD

C_HSHRTPLN

'*' or 'GL*' or 'GLAP'

Number of hours

CCYYMMDD

C_HSHRTNOP

'*' or 'GL*' or 'GLAP'

Number of hours

CCYYMMDD

C_HRSLNGTH

'*' or 'GL*' or 'GLAP'

Number of hours

CCYYMMDD

College Credit Plus Students Denied Participation or Student Billed

Attribute Name (DN060)

Attribute Text (DN080)

Attribute Number (DN090)

Attribute Date (DN070)

S Reporting Period Windows

CCPDENIALS

'******'

Number of students

'00000000'

Traditional - Final window only

Community - Final window only

CCPREIMBCT

'******'

Number of students

'00000000'

Traditional - All Windows

Community - Not reported

CCPRESTITU

'******'

Number of dollars, rounded to nearest dollar

'00000000'

Traditional - All Windows

Community - Not reported

Preschool Special Education Agreements Group

Attribute Name (DN060)

Attribute Text (DN080)

Attribute Number (DN090)

Attribute Date (DN070)

S Reporting Period Windows

TFRPSESCYS
or
TFRPSESCNO

'******'

'0000000000'

'00000000'

Traditional - All (Initial, Midyear, and Final) Windows

Community - Not Reported

This group's record must be created from the Preschool Special Education Agreements (menu path: select Administration from the main menu, select General Setup submenu, select District District Defined, and then select Preschool Special Education Agreements).

Districts enter the IRN providing preschool special education services for resident children (IRN field) and if the district has authorized the Department to transfer funds for preschool special education students (Transfer Funds checkbox). Save the details to create a new record if there are no existing records.

Run the Organisation General (DN) download and extract for the S reporting period to create the DN records and submission file.

In the download and extract file:

  • TFRPSESCYS denotes that if an educational service center (ESC) is providing preschool special education services for resident children and the district has authorized the Department to transfer funds for preschool special education students calculated by the formula in ORC 3317.0213 to the ESC providing the services. 
  • TFRPSESCNO denotes that if an educational service center (ESC) is providing preschool special education services for resident children and the district has not authorized the Department to transfer funds for preschool special education students to the ESC providing the services.

Additional Information

The Medical Group attributes will be included in the Organization General (DN) download type when processing for the SCR (S) download period and the Final download period window. Data is retrieved from the District Medication Administration page when the Date is within the date range for the download. Values greater than 0 will be reported along with the Date.

The Organization General (DN) download will not process the EYENRCCNT2, EYENRCCNT3, EYENRCCNT4, EYENRCCNT5, EYENRCCNT6, EYENRCCNT7, and EYENRCCNT8 attributes from the Eye Examination Group.

The District All Day Kindergarten Information page has been added as a new District DD page. The list page contains fields for Fiscal Year, Eligible for Free Lunch, Eligible for Reduced Lunch, Max Amount Charged - Fee, and Max Amount Charges - Tuition. All fields are integers and will be reported directly in the Organization General (DN) download (if there is a value present) during all of the S download periods, as STUKGLFREE, STUKGLRCED, STUKGNFEES, STUKGTUITN, for the associated Fiscal Year).

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