Ohio Year End Rollover
Menu path: Select Administration from the main menu, select Utilities submenu, select Year End, and then select Ohio Year End Rollover.
This utility is used to assist in the Year-End rollover process. This utility should be the last step performed in the rollover process.
| Fields | Description |
|---|---|
| New Calendar Year | Enter the new calendar year for the rollover. Note: This field should match the Current Year for the database in which you are working. |
| Building | Select the desired buildings to perform the rollover. |
| Reset Gifted Screened Fields to N | Select if you want to reset all Gifted Screened fields to 'N'. |
| Reset Gifted Assessed Fields to N | Select if you want to reset all Gifted Assessed fields to 'N'. |
| Reset Gifted Serviced Fields to N | Select if you want to reset all Gifted Serviced fields to 'N'. |
| Reset Acceleration Fields to Blank | Do not use this field. Acceleration is now date-tracked, so the field is now obsolete. |
| Reset LRE Outcome (Dec 1) to Blank | Select if you want to update the LRE Outcome field on the EMIS Attribute - No Date page. |
| Close Poverty Level Vectors | Select if you want to close all Poverty Level vectors. |
| Reset Accel Assessment Acc JRN to Blank | Select if you want to update the Accel Assessment Acc JRN field on the EMIS Student Standing page. |
| Change 50% Time to 100% | Select if you want to change any part-time students to full time. |
| Select Grades to Change 50% Time to 100% | Select the Grades if the prior field is selected. |
| Reset Date Tracked Information for Sent Reason | Select if you want to reset date tracked information. |
| Sent Reason Code | Select the Reason Code if the prior field is selected. |
| Rollover District Relationship | Select if you want to close any open District Relationship programs in OH616 for the year and reopen with a value of 1 in the new year. |
| Reset Exclude from EMIS Flag | Select if you want to update the Exclude from EMIS Flag button on the Student Standing page. |
| Close LEP Vectors | Select if you want to close the LEP Vector on the EMIS Attributes programs page and clear out the LEP field on the EMIS Attribute - Date page. |
Restore
If you need to undo the OH Year End rollover or restore to a prior run, there is a Restore option available. This option provides detailed information on all fields, including which fields were selected.
- Click the Restore button.
- Select the option for which run you want to restore. Click Run to start the restore process.